I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
Alisos
Boulevard, Lake Forest, California.
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
BOARD OF DIRECTORS meeting
8:00 A.M.
PLEDGE OF
ALLEGIANCE – Director Goldman
ORAL COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on, and limit their comments to three minutes.
a. Service Awards
There are no acknowledgements.
b.
Continuing Education
& Training, Degree and Certification Program acknowledgement
There are no
acknowledgements.
c. Special
District/Employee Association and Community Award acknowledgement
There
are no acknowledgements.
At this time the Board President will call
for a Closed Session to confer with Legal Counsel on pending litigation
pursuant to Government Code Section 54956.9 (a) Ronald Calderon Guerrero v. El
Toro Water District, City of Laguna Woods et al. - Orange County Superior Court
Case No. 03 CC07080.
OPEN
SESSION
REPORT ON
CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests, separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the October 28, 2004 El Toro Water District Board of Directors meeting.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the November 22, 2004 FIC and Engineering Meeting)
a. Approve minutes for the October 26, 2004 Engineering and Finance/Insurance Committee meeting.
b. Sludge Tanker “Tractor” Replacement – Authorized the President and General Manager to enter into Purchase Agreement with Inland Kenworth, Inc. in the amount of $98,085.10 for the purchase of a replacement tractor for the ETWD Sludge Tanker and the General Manager to fund the project costs from the designated Capital Reserve in accordance with the District’s adopted Capital Reserve Policy.
c. Approve, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated November 22, 2004, and receive and file Financial Statements through October 31, 2004.
d. Receive and file Caporicci & Larson’s Audit Report dated August 26, 2004 and authorize the distribution of 50 copies of the District’s audit report to the various national depositories, bondholders and trustees in keeping with the District’s financial obligations.
ENGINEERING
AND FINANCE/INSURANCE COMMITTEE (FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED
AND FILED
e. El Toro Water District Capital Project Status Report
f. Engineering Items Discussed at Various Conferences and Meetings
g. Shift in Property Tax Revenue From Special Districts
APPROVAL OF ITEMS
REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended
Action:
The Board will be requested to approve the items removed from today’s consent
Calendar.
GENERAL
MANAGER ACTION ITEMS
2. Reimbursement
Agreement with the City of Lake Forest for the El Toro Road Utility Relocations
(Reference Material Included)
Staff will review and comment on the Utility
Relocation Agreement between the City of Lake Forest and the El Toro Water
District to facilitate El Toro Road street and landscape improvements. The adopted 2004/05 Budget allocation is
$90,000.
Recommended Board Action: Staff
recommends that the Board of Directors consider authorizing the President and
General Manager to enter into an agreement with the City of Lake Forest in the
amount of $61,350 to facilitate water and sewer utility relocations to
facilitate the El Toro Road street and landscape improvements. Staff further recommends that the Board
authorize the General Manager to fund the project costs from the designated
Capital Reserves in accordance with the District’s adopted Capital Reserve
Policy.
3.
Scheduling of a Public Hearing Regarding Amending El
Toro Water District Rules and Regulations Adopting Schedule 7-S Establishing
Fats, Oils and Grease Control Rules and Regulations Applicable to Food Service
Establishments (Reference Material Included)
Staff will provide a presentation regarding proposed Schedule 7-S of the El Toro Water District Rules and Regulations establishing Fats, Oils and Grease Control Rules and Regulations applicable to sewer service to food service establishments. Schedule 7-S of the District’s Rules and Regulations complies with the Fats, Oils, and Grease Control Program element of SARWQCB Order No. R8-2002-0014.
Recommended Board Action: The Board will consider (1) scheduling a Public Hearing for December 13, 2004 at 7:30 a.m. to receive and consider public comments regarding amending the District Rules and Regulations adopting Schedule 7-S establishing Fats, Oils and Grease Control Rules and Regulations applicable to sewer service to food service establishments, and (2) authorizing the District’s secretary to publish the required Legal Notices concerning the proposed amendment to El Toro Water District Rules and Regulations.
GENERAL MANAGER INFORMATION ITEMS
4. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
5. Scheduling of ETWD's Board of Director's Regular
Scheduled Meetings For Calendar Year 2005 (Reference Material Included)
Staff will review and comment on the various
conferences and meetings for calendar year 2005 that might conflict with the
Board of Director's Regular scheduled 2005 Meetings to determine whether they
wish to make any modifications to the current schedule. The Board Meetings are held the fourth
Thursday of each month at 8:00 a.m. and the Finance and Insurance Committee
meets the Tuesday prior to the fourth Thursday at 7:30 a.m.
Should
the Board elect to change the time and/or date of a meeting, they will be
requested to adopt a resolution at the December 23, 2004 Board meeting
establishing the place, time and date for scheduled Board meetings for calendar
year 2005.
6. Water Conservation and Public
Education/Outreach Program Reports
(Reports Included)
a.
Staff will comment
on Water Conservation Programs.
b.
Staff will comment
on Public Education/Outreach Programs.
7. South County Integrated Regional Water Management Plan (IRWM) (Oral)
Staff will comment on on-going discussions between the County of Orange, South County Cities and retail and wholesale water agencies to consider preparation of a South County Integrated Regional Water Management Plan to potentially secure grant funds under the Water Security, Clean Drinking Water, Coastal and Beach Protection Act of 2002 (Proposition 50, Chapter 8). The intent of the IRWM Grant Program is to encourage integrated regional strategies for water resources management to protect communities from drought, protect and improve water quality, and improve water security by reducing dependence upon imported water.
SOUTH ORANGE COUNTY WASTEWATER AUTHORITY (SOCWA) REPORTS
8. SOCWA Reports (Reference Material Included)
a. SOCWA Engineering Committee Meeting – November 16, 2004
9. MUNICIPAL WATER DISTRICT OF ORANGE
COUNTY (MWDOC) REPORT
(Reference Material Included)
a. MWDOC Planning and Operations Committee – November 1, 2004
b. Administration & Finance Committee – November 10, 2004
c. MWDOC Board of
Directors Meeting – November 17, 2004
10. City
Coordination Efforts
a.
Laguna Woods Water Quality Committee Meeting – November 8, 2004
(Reference Material Included)
COMMITTEE AND GENERAL INFORMATION
11. Dates to Remember for November/December (Reference
Material Included)
12. Carry-Over Pending Matters (Reference
Material Included)
Mr. Granito
will report on pending legislation and/or legal matters of general interest to
public agencies.
At
this time President Martin will call the meeting of the Plan Administrator of
the El Toro Water District's Retirement Savings Plan and Trust Agreement to
order.
13. Proposals
for Pension Plan Vendor Search and Selection (401(k)) (Oral)
Staff will review and comment on consultant proposals received to prepare a Vendor Search RFP, identify qualified Pension Plan Vendors, evaluate Vendor proposal and provide a Vendor selection recommendation to the Plan Administrator.
Recommended Action: The Plan Administrator will consider selecting a
consultant for the Retirement Savings Plan (401(k)) Vendor Search, Evaluation
and Recommendation Services and will consider authorizing the President and/or
General Manager to enter into a contract with said consultant subject to the
review and approval of said contract by the District’s retirement Plan Attorney
and General Counsel as to legal form and content.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
14. Proposals
for Deferred Compensation Pension Plan Vendor
Search
and Selection (457 Plan) (Oral)
Recommended Action: The Board will consider selecting a consultant for
the Deferred Compensation Plan (457) Vendor Search, Evaluation and
recommendation Services and will consider authorizing the President and/or
General Manager to enter into a contract with said consultant subject to the
review and approval of said contract by the District’s retirement Plan Attorney
and General Counsel as to legal form and content.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to
Thursday, December 23, 2004 at 8:00 A.M. at the El Toro Water District, 24251
Los Alisos Boulevard, Lake Forest, California.
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation,
including auxiliary aids or services, in order to participate in this public
meeting, please telephone the District's Recording Secretary, Carolyn Adams at
(949) 837-7050, extension 225 at least forty-eight (48) hours prior to said
meeting. If you prefer, your request
may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna
Hills, California 92654, Attention: Carolyn Adams.