I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
8:00 A.M.
PLEDGE OF
ALLEGIANCE – Director Werner
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on, and limit their comments to three minutes.
a. Service Awards
No acknowledgement this month.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement –
No acknowledgements this
month.
c. Special
District/Employee Association and Community Award acknowledgement
No
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests, separate action or discussion on a specific item)
1. Approval of Minutes
(Minutes Included)
Approve minutes for the August 25, 2005 El Toro Water District Board of Directors meeting and August 31, 2005 Special Board Meeting.
2. Attendance at
Conferences and Meetings
(No
Reference Material)
The Board will consider authorizing Directors
Martin, Dudley, Kahn, Werner and Bob Hill, General Manager to attend the Association
of California Water Agencies Conferences being held November 28, 2005 through
December 2, 2005 at the San Diego Marriott Hotel & Marina,
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the September 20, 2005 FIC and Engineering Meeting)
a. Approve minutes for the August 23, 2005, Engineering and Finance/Insurance Committee meeting.
b. Veeh I Lift Station Submersible Pump Project – Authorize (1) the President and General Manager to issue a purchase order to Essco Pumps in the amount of $31,477.46 for the purchase of three 30 H.P. Essco Submersible Pumps and Motors and (2) the General Manager to fund the project costs from the District’s 2005/2006 Capital Facility Replacement and Refurbishment funds.
c. South Coast Air Quality Management District (SCAQMD) Petition for a Group Order for Abatement - Case No. 5521-13 - Authorize the General Manager and District Counsel to negotiate a settlement with SCAQMD on this matter
d. Approve Resolution No. 05-09-1 Replacement of 401(k) Plan and Trust Trustee, Investment Manager and Recordkeeper.
RESOLUTION NO. 05-09-1
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
(1) THE
REMOVAL OF FIRST AMERICAN TRUST COMPANY AS
THE TRUSTEE
AND INVESTMENT MANAGER OF THE DISTRICT’S RETIREMENT SAVINGS AND TRUST AGREEMENT
(“401(k) PLAN AND TRUST”),
(2) THE
REMOVAL OF EXECUTIVE BENEFITS CORPORATION AS THE RECORDKEEPER OF THE DISTRICT’S
401(k) PLAN AND TRUST AND
(3) THE
RETENTION OF UNION BANK OF
OF THE
DISTRICT’S 401(k) PLAN AND TRUST
e. Approve Policy Statement for District’s 401(k) Plan and Trust.
f. Approve Resolution No. 05-09-2 Replacement of 457 Deferred Compensation Plan Trustee, Investment Advisor and Recordkeeper.
RESOLUTION
NO. 05-09-2
RESOLUTION OF
THE BOARD OF DIRECTORS OF THE
EL TORO WATER
DISTRICT (the “District”) AUTHORIZING (1) THE REMOVAL OF LINCOLN FINANCIAL
ADVISORS CORPORATION AND LINCOLN FINANCIAL & INSURANCE SERVICES CORPORATION
(“Lincoln”) AS THE TRUSTEE, INVESTMENT ADVISOR AND RECORDKEEPER OF THE
DISTRICT’S 457 DEFERRED COMPENSATION PLAN (the “457 PLAN”) AND (2) THE
RETENTION OF UNION BANK OF CALIFORNIA, NATIONAL ASSOCIATION TO SERVE AS
TRUSTEE, INVESTMENT ADVISOR AND RECORDKEEPER OF THE DISTRICT’S 457 PLAN
g. Approve Investment Policy Statement for District’s 457 Deferred Compensation Plan.
h.
Approve, ratify and confirm payment of those
bills set forth in the schedule of Bills for Consideration dated September 22,
2005, and receive and file Financial Statements through August 31, 2005.
i.
Adopting the District’s
Appropriations Limit for the 2005/06 fiscal year – Approve Resolution No.
05-9-3 adopting the District's Appropriations Limits for the 2005/06 fiscal
years.
RESOLUTION NO. 05-09-3
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
2005-2006 APPROPRIATIONS LIMIT PURSUANT TO
ARTICLE XIII B OF THE CONSTITUTION OF THE
STATE OF
j. Approve the District’s membership with the Water Education Foundation in the amount of $750.00 for calendar year 2006.
k.
Concurs with the
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
l.
El Toro
Water District Capital Project Status Report
m. Engineering Items Discussed at Various Conferences and Meetings
n. Automated Remittance Processing Equipment Demonstration
APPROVAL OF ITEMS
REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
SPECIAL PERSONNEL COMMITTEE MEETING
SEPTEMBER 22, 2005
Call Meeting to Order – Chairman Kahn
3. Review ETWD Personnel Manual (Reference Material Included)
Staff will review and comment on the following proposed revisions to the ETWD Personnel Manual:
a. Procedure A-1-4 “Special Pay”
b. Procedure A-1-13 “State Disability Insurance”
Recommended Board Action: Staff recommends that the Board consider adopting Resolution No. 05-09-4, which Resolution amends Procedures A-1-4 and A-1-13 of the District’s Personnel Manual regarding:
RESOLUTION 05-09-4
RESOLUTION OF THE BOARD OF DIRECTORS
OF
THE
THE DISTRICTS PERSONNEL MANUAL PROCEDURES
A-1-4 “SPECIAL PAY” AND A-1-13”
“STATE DISABILITY INSURANCE”
4.
COMMENTS
REGARDING NON-AGENDA PERSONNEL COMMITTEE ITEMS
ADJOURNMENT
The Personnel Committee meeting will adjourn at this time.
REGULAR SESSION
GENERAL
MANAGER ACTION ITEMS
5. Resolution No. 05-09-5 El Toro Water
District Regarding Adoption of the National Incident Management System (NIMS)
from the Homeland Security Presidential Directive (HSPD-5 and HSPD 8) (Reference Material Included)
Staff will review and
comment on the District’s Resolution No. 05-09-5 and the President of the
United States Homeland Security Presidential Directive (HSPD-5 and HSPD-8), Management
of Domestic Incidents, which directs the Department of Homeland Security to
develop, review and administer a National Incident Management System
(NIMS). This directive also requires
Federal departments and agencies to make adoption of the NIMS by State, tribal
and local government organizations a condition for Federal Disaster and
Preparedness funding assistance.
Recommended Action: Staff
recommends that the Board of Directors consider approving Resolution No. 05-9-5
adopting the National Incident Management System.
RESOLUTION OF
THE BOARD OF DIRECTORS
OF THE
THE FEDERAL PRINCIPLES, POLICIES AND GUIDELINES
OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)
[HSPD-5 AND HSPD-8]
6. ACWA/JPIA
Executive Committee Election President
(Reference Material Included)
Staff will review
and comment on Resolution No. 05-09-6 proposing that ETWD’s Board concur with the
Orange County Water District’s (OCWD) nomination of Wesley M. Bannister to the
Office of President of the Association of California Water Agencies/Joint
Powers Insurance Authority (ACWA/JPIA).
Recommended Action: The Board of Directors will
consider approving Resolution No. 05-09-6 concurring in OCWD’s nomination of Wesley
M. Bannister to the Office of President of the ACWA/JPIA.
RESOLUTION NO. 05-09-6
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EL TORO WATER DISTRICT CONCURRING IN
NOMINATION OF WESLEY M. BANNISER TO THE
OFFICE OF PRESIDENT OF THE ASSOCIATION
OF CALIFORNIA WATER AGENCIES
JOIN POWERS INSURANCE AUTHORITY (ACWA/JPIA)
7. ACWA/JPIA
Executive Committee Election – Vice President
(Reference Material Included)
Staff will review
and comment on Resolution No. 05-09-7 proposing that ETWD’s Board of Directors
concur with the Municipal Water District of Orange County’s (MWDOC) nomination
of Joan C. Finnegan to the Office of Vice President of the Association of
California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA).
Recommended Action: The Board of Directors will consider adopting Resolution No. 05-09-7
concurring in MWDOC’s nomination of Joan C. Finnegan to the Office of Vice
President of the ACWA/JPIA.
RESOLUTION NO. 05-9-7
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EL TORO WATER DISTRICT CONCURRING IN
NOMINATION OF JOAN C. FINNEGAN TO THE
OFFICE OF VICE PRESIDENT OF THE
ASSOCIATION OF CALIFORNIA WATER AGENCIES
JOIN POWERS INSURANCE AUTHORITY (ACWA/JPIA)
GENERAL MANAGER INFORMATION ITEMS
8. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
9. Water
Conservation Report and Public Outreach Program
(Reference Material
Included)
a. Staff will comment on ETWD’s Water Conservation monthly status report.
b. Staff
will comment on ETWD’s Public Outreach Program.
10. SOCWA Reports (Reference Material Included)
a. SOCWA Engineering Committee Meeting – September 8, 2005
b. SOCWA Finance Committee Meeting – September 20, 2005
11. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC General Manager’s Meeting – August 25, 2005
b. MWDOC Planning and Operations Committee – September 6, 2005
c. Administration & Finance Committee – September 20, 2005 (Oral)
d. MWDOC Board of Directors Meeting – September 21, 2005 (Oral)
12. LOCAL
AGENCY FORMATION COMMISSION (LAFCO) REPORT
(Reference Material Included)
a. Report on September
14, 2005 LAFCO Meeting.
13. City COORDINATION
EFFORTS (Reference Material Included)
a. City of
b.
c. City of
Mr. Granito
will report on pending legislation and/or legal matters of general interest to
public agencies.
At this time the Board President will call
for a Closed Session to confer with Legal Counsel on pending litigation pursuant
to Government Code Section 54956.9 (a). City of
OPEN
SESSION
REPORT ON
CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
COMMITTEE AND GENERAL INFORMATION
14. Computer Committee Report (Oral)
The Committee and staff will provide a report on their meeting(s).
15. Dates to Remember for September/October (Reference Material Included)
16. Carry-Over Pending Matters
There are no Carry-Over Pending
Matters.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday, October 27, 2005
at 8:00 A.M. at the El Toro Water District,
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation,
including auxiliary aids or services, in order to participate in this public
meeting, please telephone the District's Recording Secretary, Carolyn Adams at
(949) 837-7050, extension 225 at least forty-eight (48) hours prior to said
meeting. If you prefer, your request may
be submitted in writing to El Toro Water District,