I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE BOARD OF DIRECTORS
7:30 a.m.
PLEDGE OF
ALLEGIANCE – President Martin
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on, and limit their comments to three minutes.
a.
Service
Awards
The Board will recognize Stuart Kain, Maintenance Man II for 15 years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
No acknowledgements this
month.
c. Special
District/Employee Association and Community Award acknowledgement
No
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests, separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the August 24, 2006 El Toro Water District Board of Directors meeting.
2. Approval of
Conferences and Meetings (No Reference Material)
There were no requests for conferences.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the September 26, 2006 FIC and Engineering Meeting)
a. Approve minutes for the August 22, 2006, Engineering and Finance/Insurance Committee meeting.
b. Approve, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated September 26, 2006, and receive and file Financial Statements for the period ending August 31, 2006.
c.
Approve a Purchase Order Contract with Haaker
Equipment Company in the amount of $310,858.73 for the acquisition of a Hydro-Excavator.
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
d. El Toro Water District Capital Project Status
Report
e. Engineering Items Discussed at Various
Conferences and Meetings.
f. Status Report on
Mitigation
Plan
g. Sinking Fund Reserve Report and Reconciliation
for Fiscal Year 2005/2006
h.
i.
JPIA
Liability, Property and Workers’ Compensation Risk Assessment and Loss
Control Inspection
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
REGULAR SESSION
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings Attended
(Oral
Report)
GENERAL
MANAGER ACTION ITEMS
4. Resolution No. 06-9-1 Amending
Various El Toro Water District Policy Statements and Adopting Policy Statements
2006-21 (IV)
“Guidelines for Board Conduct”, and 2006-22 (IV) “Fraud in the Workplace” (Reference
Material Included)
1.
Proposed amendments to the following ETWD Policy Statements:
a. 1993-10 (IV) Directors
Compensation Policy
b. 1994-12 (IV) Cash
Reserve Policy
c. 1998-16 (IV) Data
Processing Policy
d. 2000-17 (IV) Records
Storage and Retention Policy
2.
Adopting Policy Statements:
a. 2006-21 (IV) Guidelines
for Board Conduct
b. 2006-22 (IV) Fraud in the Workplace
Recommended
Board Action: The Board will consider adopting Resolution No. 06-9-1 amending
and adopting El Toro Water District Policy Statements as referenced above.
RESOLUTION NO. 06-9-1
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EL TORO WATER DISTRICT
AMENDING POLICY STATEMENTS
1993-10 (IV) “Directors
Compensation Policy”,
1994-12 (IV) “Cash Reserve Policy”,
1998-16 (IV) “Data Processing
Policy”,
2000-17 (IV) “Records Storage and
Retention Policy”,
AND ADOPTING Policy
StatementS
2006-21 (IV) “Guidelines for Board Conduct”,
and 2006-22
(IV) “Fraud in the Workplace”
5. Board/Staff Strategic Planning Services Contract (Reference Material Included)
Staff
will review and comment on the Strategic Planning Services proposal received by
Rauch Communication Consultants, LLC in a not-to-exceed amount of $15,000
inclusive of travel, clerical, and miscellaneous items. Through a
facilitated process, the Board and staff will identify priority issues facing
the District now and in the future. Strategic Planning consideration will
be targeted to the District's Mission Statement, development of a long term
District Vision, preparation of permanent Objectives that accomplish the
Recommendation: Staff
recommends that the Board of Directors authorize the General Manager to enter into
a professional services agreement with Rauch Communication Consultants, LLC for
Strategic Planning Services in a not-to-exceed amount of $15,000 inclusive of
travel, clerical, and miscellaneous items. Staff further recommends that
the Board authorize the General Manager to fund the project costs from the
District's adopted 2006/07 Operating Budget.
6. Biennial Review of
Conflict of Interest Code (Reference Material
Included)
Mr.
Granito will comment on modifications to the Conflict of Interest Code. The Political Reform Act (“Act”), Government
Code Section 8100 et seq, requires state and local government
agencies to adopt and promulgate conflict of interest codes; and to update said
code every two years with respect to any organizational changes that have
occurred in the District since the adoption and last amendment of the code.
Recommended
Action: The Directors will be requested to adopt Resolution No. 06-9-2
adopting a fifth amended Conflict of Interest Code.
RESOLUTION NO.
06-9-2
RESOLUTION OF
THE BOARD OF DIRECTORS
OF THE EL TORO
WATER DISTRICT
ADOPTING A
FIFTH AMENDED
CONFLICT OF
INTEREST CODE
GENERAL MANAGER INFORMATION ITEMS
7. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
8. Public Education and Outreach/Water
Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff will comment on ETWD’s
Public Outreach Program.
9. SOCWA Reports (Reference Material Included)
b.a.
SOCWA Engineering Committee Meeting
– September 14, 2006 - Canceled
b. SOCWA Finance Committee Meeting – September 19, 2006
10. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Planning and Operations Committee – September 5, 2006
b. MWDOC Administration and Finance Committee – September 13, 2006
c. MWDOC Board of Directors Meeting – September 20, 2006
d.
MWDOC General Manager’s Meeting – September 28,
2006
11. LOCAL
AGENCY FORMATION COMMISSION (LAFCO) REPORT
(Reference Material Included)
a. Report on September 13, 2006 LAFCO Meeting
b. Report on MWDOC MSR
Interview – September 14, 2006
12. City COORDINATION
EFFORTS (Reference Material Included)
a. City
of
OPEN SESSION
Mr. Granito will report on pending
legislation and/or legal matters of general interest to public agencies.
13. Computer Committee Report
(Oral Report)
There was no meeting this month.
14. Dates to Remember for
September/October
(Reference Material
Included)
15. Carry-Over Pending Matters
(Reference Material Included)
There are no carry-over pending
matters.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday, October 26, 2006
at 7:30 a.m. at the El Toro Water District,
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation,
including auxiliary aids or services, in order to participate in this public
meeting, please telephone the District's Recording Secretary,