I hereby certify that the following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
AND
PERSONNEL COMMITTEE
MEETING
7:30 a.m.
PLEDGE OF
ALLEGIANCE – President Martin
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
There are no Service Awards.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
No
acknowledgements this month.
c. Special District/Employee
Association/Community Award Acknowledgement and Employee Special Recognition
1.
Mr. Hill will acknowledge on behalf of the Board, Brandon Joseph
and Steve Sanchez for their collective efforts in assisting a citizen and his
children during a medical emergency.
CONSENT CALENDAR
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the November 9, 2007 Special Board meeting, the minutes for the November 20, 2007 Board of Directors meeting, and the minutes for the November 20, 2007 Plan Administrator meeting.
2. Attendance at
Conferences and Meetings
There were no requests.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the December 18, 2007 FIC and Engineering Meeting)
a. Approve
minutes for the November 19, 2007 Engineering and Finance/Insurance Committee
Meeting.
b. Approve
1) a purchase order with ADT Security Services, Inc. in the amount of $129,730,
2) a purchase order with Southern California Security Centers, Inc. in the
amount of $31,727, and 3) a purchase order with Nationwide Industries, LLC in
the amount of $86,010 for the Systemwide Facility Security Project.
c.
Approve, ratify and confirm payment of those
bills set forth in the schedule of Bills for Consideration dated December 18,
2007, and receive and file Financial Statements through November 30, 2007.
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
d.
El Toro
Water District Capital Project Status Report
e. Engineering Items Discussed at Various Conferences and Meetings
f.
Receive and File UBOC’s 1) proposed transfer of
their defined contribution retirement record keeping, trust and administration
obligations to Prudential Financial, and 2) proposal for HighMark Capital
Management to continue to provide Investment Management Services.
g. Receive and File the District’s Quarterly Audit
Report for July 1, 2007 through September 30, 2007
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s Consent Calendar.
DIRECTOR/COMMITTEE
REPORTING
3. Director Reports for Meetings Attended (Oral Report)
PERSONNEL COMMITTEE
MEETING
December 18, 2007
CALL MEETING TO ORDER – Chairman Kahn
4.
Staff will review and
comment on the annual employee salary range survey and recommended
adjustments. In accordance with the
District’s Personnel Manual, the Board annually reviews the employee salary
schedule to determine if salary range adjustments are warranted. Changes to the salary schedule typically take
effect on January 1st of each year.
Committee Recommendation: Staff recommends that the Board
consider adjusting the District’s employee salary range schedule as proposed by
staff.
COMMENTS REGARDING NON-AGENDA PERSONNEL COMMITTEE ITEMS
ADJOURNMENT
The
Personnel Committee meeting will adjourn at this time.
GENERAL MANAGER ACTION ITEMS
5. Resolution
No. 07-12-1 Establishing the Board of Directors of the El Toro Water District’s
Regular Meeting, Place and Time for Calendar Year 2008 (Reference Material Included)
Mr. Hill will comment on the proposed
meeting, dates and times for the District’s regular meetings for calendar year
2008.
Recommended Action: The Board
will consider adopting Resolution No. 07-12-1 establishing the El Toro Water
District Board of Directors’ Regular Meetings, place and time for calendar year
2008.
RESOLUTION NO.
07-12-1
RESOLUTION OF
THE BOARD OF DIRECTORS
OF THE EL TORO
WATER DISTRICT
ESTABLISHING
DATE, TIME AND PLACE OF
REGULAR
MEETINGS OF THE BOARD OF DIRECTORS
FOR CALENDAR YEAR 2008
6. Association Membership Renewals
a. Association of
California Water Agencies (ACWA) Membership
(Reference Material Included)
Staff will
comment on renewing the District’s membership in the
Association of
California Water Agencies (ACWA) in the amount of $12,970.00 for calendar year
2008.
Recommended Action at the December
20, 2007 Board Meeting:
The
Committee will consider renewing the District’s membership in the Association
of California Water Agencies (ACWA) in the amount of $12,970.00 for calendar
year 2008.
Committee Recommendation: The Committee will consider placing this
item
on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
b. California
Special Districts Association (CSDA) Membership
(Reference Material Included)
Staff will
comment on renewing the District’s membership in the California Special
Districts Association (CSDA) in the amount of $3,561.00 for calendar year 2008.
Recommended Action at the December 20, 2007
Board Meeting: The Committee will consider renewing the
District’s membership in the
California
Special Districts Association (CSDA) in
the amount of
$3,561.00 for
calendar year 2008.
Committee Recommendation: The Committee will consider placing this
item
on the Engineering and Finance/Insurance Committee approval list
for
the regular meeting of the Board of Directors.
GENERAL MANAGER INFORMATION ITEMS
7. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
8. Investment
Practices (Reference Material
Included)
Staff
will comment on the investment practices of the financial institutions in which
the District has long term investments.
9. LOCAL AGENCY FORMATION COMMISSION (LAFCO)
REPORT
(Reference Material Included)
a. Report of the LAFCO meeting of December 19,
2007
10. Public
Education and Outreach/Water Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
11. SOCWA Reports (Reference Material Included)
a. SOCWA Special Meeting of Project Committee No. 21 – December 3, 2007
b. SOCWA Board Meeting – December 6, 2007
c. SOCWA Special Meeting of Executive Committee – December 11, 2007
d. SOCWA Engineering Committee Meeting – December 13, 2007
e. SOCWA Finance Committee Meeting – December 18, 2007
12. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Board of Directors Meeting – November 21, 2007
b. MWDOC Board/Met Directors Workshop Meeting – December 5, 2007
c. MWDOC General Manager’s Meeting – December 6, 2007
d. MWDOC Administration & Finance Committee – December 12, 2007
13. City COORDINATION
EFFORTS (Reference Material Included)
a. City of
OPEN
SESSION
Mr.
Granito will report on pending legislation and/or legal maters of general
interest to public agencies.
COMMITTEE AND GENERAL INFORMATION
14. Computer Committee Report
There was no meeting.
16. Dates to Remember for
December 2007/January 2008
(Reference Material
Included)
17. Carry-Over Pending Matters (Reference
Material Included)
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
REVIEW SEXUAL HARASSMENT VIDEO
The Board will review a video on Sexual Harassment in the
workplace.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
January 24, 2008 at 7:30 a.m.
at the El Toro Water
District,
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation,
including auxiliary aids or services, in order to participate in this public
meeting, please telephone the District's Recording Secretary, Polly Welsch at
(949) 837-7050, extension 225 at least forty-eight (48) hours prior to said
meeting. If you prefer, your request may
be submitted in writing to El Toro Water District,