I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE
BOARD OF DIRECTORS
AND
PLAN ADMINISTRATOR
MEETING
AND
PERSONNEL COMMITTEE
MEETING
PLEDGE OF
ALLEGIANCE – Vice President Goldman
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
The Board will recognize Jeffrey Webster, Crew Chief for twenty-five years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
There were no
acknowledgements this month.
c. Special District/Employee
Association/Community Award Acknowledgement and Employee Special Recognition
There were no
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the December 20, 2007 El Toro Water District Board of Directors and Personnel Committee meetings.
2. Attendance at
Conferences and Meetings
The Board
will consider authorizing Directors Martin, Dudley, Kahn, Werner, and
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, FINANCE/INSURANCE (FIC) AND PERSONNEL COMMITTEES: (Reference Material for the Action and Informational Items is included in the agenda package for the January 22, 2008 Engineering/FIC Meeting)
a. Approve
minutes for the December 18, 2007, Engineering and Finance/Insurance Committee
meeting, and the December 18, 2007 Plan Administrator meeting.
b. Approve
a purchase order with Santa Margarita Ford in the amount of $35,518.70 for 2 vehicle
replacements.
c. Approve
a purchase order with Santa Margarita Ford in the amount of $19,729.40 for the
purchase of a replacement sewer camera vehicle.
d.
Approve, ratify and confirm payment of those
bills set forth in the schedule of Bills for Consideration dated January 22,
2008, and receive and file Financial Statements as of December 31, 2007
e. Approve the ETWD Draft Budget Schedule for Fiscal Year 2008/09
f. Authorize payment to the Water Education Foundation in the amount of $991.00 for the District’s membership for calendar year 2008.
g. Authorize payment to Southern California Water Committee in the amount of $600.00 for the District’s membership for calendar year 2008.
h. Approve the Annual Review of ETWD Investment Policy Statement 1985-3 (IV) Pursuant to Policy Statement
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
i. El
Toro Water District Capital Project Status Report
j. Engineering Items Discussed at Various Conferences and Meetings
k. Receive and file the Quarterly Insurance Update Report for Period October 1, 2007 through December 31, 2007
l.
Receive and file the Appointment of the Auditor
– 2008/09 Fiscal Year
m.
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
PLAN ADMINISTRATOR MEETING
January 24, 2008
At this time President Martin will call for a
meeting of the Plan Administrator of the El Toro Water District’s Retirement
Savings Plan and Trust Agreement.
3.
Union Bank of
Staff and General Counsel will comment on UBOC’s 1)
transfer of their retirement record keeping, trustee and administrative
obligation to Prudential Financial, and 2) UBOC’s proposal for HighMark Capital
Management to continue to provide 401(k) Investment Management Services.
RESOLUTION NO. 08-1-1
RESOLUTION OF THE BOARD OF
DIRECTORS
OF THE EL TORO WATER
DISTRICT
TO ESTABLISH SECURITY
ASSETS AND
TO ENTER AN ADVISORY
SERVICES AGREEMENT
WITH HIGHMARK CAPITAL
MANAGEMENT, INC.
Recommended Action: Subject to General Counsel and ERISA Counsel
approval, staff recommends that the Plan Administrator consider authorizing the
Committee Chairperson to execute appropriate documents 1) in furtherance of the
UBOC transfer of record keeping, and successor trustee obligations, and
administration obligations to Prudential Financial, 2) to establish a direct
investment management relationship between the El Toro Water District and
HighMark Capital Management, and 3) to adopt Resolution No. 08-1-1.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
PERSONNEL COMMITTEE MEETING
January 24, 2008
CALL MEETING TO ORDER – Director Kahn
4.
Proposed Modifications to the El Toro Water
District’s Personnel Manual (Reference Material Included)
Staff
will review and comment on 1) Proposed modifications to Personnel Manual
Procedure No. A-1-13 (Insurance), 2) funding alternatives for current and future
employee post retirement medical benefits, and 3) Staff Attrition/Succession
Planning efforts that are routinely carried out as part of the District’s
Five-Year Labor Planning and Budget process.
COMMENTS REGARDING NON-AGENDA PERSONNEL COMMITTEE ITEMS
ADJOURNMENT
The Personnel Committee meeting will adjourn at this time.
REGULAR
SESSION
DIRECTOR/COMMITTEE
REPORTING
5. Director Reports for Meetings Attended (Oral Report)
GENERAL MANAGER
ACTION ITEMS
There are no action items.
GENERAL MANAGER INFORMATION ITEMS
6. City
of
Staff will comment
on the City of
7. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
8. Public
Education and Outreach/Water Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program
9. SOCWA Reports (Reference Material Included)
a. SOCWA Engineering Committee Meeting – January 10, 2008
b. SOCWA Finance Committee Meeting – January 15, 2008
10. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Board Meeting – December 19, 2007
b. MWDOC Board with MET Directors Meeting – January 2, 2008
c. MWDOC Administration & Finance Committee – January 9, 2008
d. MWDOC Board of Directors Meeting – January 16, 2008
11. LOCAL
AGENCY FORMATION COMMISSION (LAFCO) REPORT
(Reference Material Included)
a. Report of the LAFCO meeting of January 9,
2008
12. City Coordination Efforts
Staff
will comment on the District’s Commendation on Excellent Service memo received
from the City of
ATTORNEY REPORT
At this time the
Board President will call for a Closed Session to confer with the District’s Attorney
as follows: (1) pursuant to subdivision
(b) of Government Code Section 54956.9 – (Potential Litigation/one matter
unidentified), and (2) pursuant to subdivision (a) of Government Code Section
54956.9 – (Pending Litigation/LADWP et al., ex rel. NORA ARMENTA vs. JAMES JONES COMPANY, et
al. Superior Court Case No. BC 173487,
State of
REGULAR SESSION
REPORT ON CLOSED SESSION
(General Counsel)
Mr.
Granito will provide an oral report on the Closed Session.
COMMITTEE AND GENERAL INFORMATION
13. Computer Committee Report
There were no meetings.
14. Dates to Remember for
January/February 2008
(Reference Material
Included)
15. Carry-Over Pending Matters (Reference
Material Included)
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
Recommended Board Action: The Board will be requested to take action adjourning
today’s Board meeting to Thursday, February 28, 2008 at 7:30 a.m. at the El
Toro Water District,
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation,
including auxiliary aids or services, in order to participate in this public
meeting, please telephone the District's Recording Secretary, Polly Welsch at
(949) 837-7050, extension 225 at least forty-eight (48) hours prior to said
meeting. If you prefer, your request may
be submitted in writing to El Toro Water District,