I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
AND
PLAN ADMINISTRATOR
MEETING
AND
PERSONNEL COMMITTEE
MEETING
PLEDGE OF
ALLEGIANCE – Director Dudley
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
Mr. Hill will recognize and congratulate on behalf of the Board, Richard J. Nieradka, Maintenance Man III for 10 years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
No
acknowledgement this month.
c. Special
District/Employee Association/Community Award Acknowledgement and Employee
Special Recognition
No
acknowledgement this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the El Toro Water District April 14, 2008 Special Board Meeting, and the April 24, 2008 Board of Director’s meeting.
2. Attendance at
Conferences and Meetings
There were no requests for attendance.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, FINANCE/INSURANCE (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the May 20, 2008 Engineering/FIC Meeting)
a. Consider
approving minutes for the April 22, 2008 Engineering and Finance/Insurance
Committee meeting.
b. Consider
1) approving a purchase order with Bohn Biofilter Corp. in the amount of
$51,000 to replace the WRP Soil Scrubber Media, and 2) approving a contract
with J.R. Filanc Construction Company, Inc. in the amount of $45,780 to install
the new media.
c. Consider
approving whether it is in the best
interest of the District at this time to become a funding partner in the next phases
of the Dana Point Ocean Desalination Project
d.
Consider approving, ratify and confirm payment
of those bills set forth in the schedule of Bills for Consideration dated May
20, 2008, and receive and file Financial Statements as of April 30, 2008.
e.
Consider approving the District’s membership
renewal in the Southern California Alliance of Publicly Owned Treatment Works
(SCAP) for 2008/09 in the amount of $3,793.50.
f.
Consider
approving the Ratification of the Amendments to the ACWA Health Benefits Authority
Joint Powers Agreement
g. Consider authorizing the President and
Secretary to enter into a letter agreement with Diehl, Evans & Company for
an amount not to exceed $26,000 to audit the District’s Financial Statements
for fiscal year 2008/09.
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
h. El Toro Water District Capital Project Status Report
i. Engineering Items Discussed at Various Conferences and Meetings
j. Receive and File Caporicci & Larson’s Quarterly Audit Report of ETWD’s Financial Statements for the period January 1, 2008 through March 31, 2008
k. Receive and File the continuation of the Quarterly Insurance Report
l.
Receive and File the
APPROVAL OF ITEMS REMOVED FROM TODAY’S
CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
PLAN ADMINISTRATOR MEETING
May 20, 2008
At this time President
Martin will call the meeting of the Plan Administrator of the El Toro Water
District’s 401(k) Retirement Savings Plan and Trust Agreement to order.
3. Quarterly Review of the 401(k)
Retirement Savings Plan Performance (Reference Material Included)
Representatives from HighMark Capital Management
will review and comment on the investment performance of the District’s 401(k)
Retirement Savings Plan Investment Report as of March 31, 2008.
4.
Resolution No. 08-5-1
to Adopt the Complete Amendment and Restatement of the District’s Retirement
Savings Plan (Reference Material Included)
Staff will review and comment on Resolution No.
08-5-1 which adopts the complete amendment and restatement of the District’s
Retirement Savings Plan.
RESOLUTION NO. 08-5-1
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EL TORO WATER DISTRICT
ADOPTING THE COMPLETE AMENDMENT
AND RESTATEMENT OF THE DISTRICT’S
RETIREMENT SAVINGS PLAN
Recommended Board
Action: Staff recommends that
the Board adopt Resolution No. 08-5-1 to adopt the Complete Amendment and
Restatement of the District’s Retirement Savings Plan.
5. Union Bank
of
Staff will review and comment on the status of the
Trustee/Recordkeeping transition from UBOC to Prudential. The transition is scheduled to commence on
June 20, 2008 and be complete on June 23, 2008.
CLOSE
PLAN ADMINISTRATOR MEETING
REGULAR
SESSION
PERSONNEL COMMITTEE MEETING
May 22, 2008
CALL MEETING TO ORDER – Director Kahn
6. Resolution No. 08-5-2 Proposed Amendments to the El Toro Water District’s Personnel Manual (Reference Material Included)
Staff will review and comment on proposed amendments to Personnel Manual Procedure No. A-1-13 “Insurance”.
RESOLUTION 08-5-2
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EL TORO WATER DISTRICT AMENDING
THE DISTRICTS PERSONNEL MANUAL
PROCEDURE NO. A-1-13
“INSURANCE”
Recommended Board Action: Staff recommends that the Board consider
adopting Resolution No. 08-5-2, which amends Procedure A-1-13 of the District’s Personnel Manual regarding “Insurance”.
COMMENTS
REGARDING NON-AGENDA PERSONNEL COMMITTEE ITEMS
ADJOURNMENT
The Personnel Committee meeting will adjourn at this time.
REGULAR
SESSION
DIRECTOR/COMMITTEE
REPORTING
7. Director Reports for Meetings Attended (Oral Report)
8. Resolution No. 08-5-3 Supporting the Nomination of Arlene Schafer for Re-election as a Special District Commissioner to the Orange County LAFCO (Reference Material Included)
Staff will comment on Resolution No. 08-5-3 which supports the nomination of Arlene Schafer for re-election as a Special District Commissioner to the Orange County LAFCO.
Recommended Board Action: The Board will consider adopting Resolution No. 08-5-3 supporting the nomination of Arlene Schafer for re-election as a Special District Commissioner to the Orange County LAFCO.
RESOLUTION
NO. 08-5-3
RESOLUTION
OF THE BOARD OF DIRECTORS
OF
THE EL TORO WATER DISTRICT
SUPPORTING
THE NOMINATION OF
ARLENE
SCHAFER FOR RE-ELECTION
AS
A SPECIAL DISTRICT COMMISSIONER TO
THE
ORANGE COUNTY LOCAL AGENCY
FORMATION
COMMISSION
(LAFCO)
9. Transmittal of Election Information Special District
(Reference Material Included)
The Board will
review the Transmittal of Election Information form for Special District’s from
the Registrar of Voters Office and discuss: (1) whether the El Toro Water
district will or will not pay for Statements of
Qualification by candidates for the November 4, 2008 election, and (2) the
number of words the district authorizes
for said
Statements (200 or 400). The form must
be returned to the Registrar of Voters Office by June 9, 2008.
Recommended Board Action:
The Board will consider: (1) Whether the El Toro Water District will or
will not pay for Statements of Qualification by candidates for the November 4,
2008 Election and (2) the number of words (200-400) that the district
authorizes for said Statements.
GENERAL MANAGER INFORMATION ITEM
10. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
11. Public Education and Outreach/Water Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
12. SOCWA Reports (Reference Material Included)
a. SOCWA Engineering Committee Meeting – May 8, 2008
b. SOCWA Finance Committee Meeting – May 20, 2008
13. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Member Agency Manager’s Meeting – April 24, 2008
b. MWDOC Administration & Finance Committee – May 14, 2008
c. MWDOC Board of Directors Meeting – May 21, 2008
14. LOCAL
AGENCY FORMATION COMMISSION (LAFCO) REPORT
(Reference Material Included)
a. Report on the May 14, 2008 LAFCO Meeting
15. City Coordination Efforts (Reference Material Included)
a. Report on the May 12, 2008 Laguna Woods Water Quality
Committee
Meeting
ATTORNEY REPORT
CLOSED SESSION
At this time, the Board President will call for a Closed Session to:
1) confer with Legal Counsel regarding a Personnel Matter pursuant to Government Code Section 54957 – General Manager – Performance Review, and
2) confer with the District's real property negotiator, Robert
Hill pursuant to Government Code Section 54956.8 regarding the City of
Property: APN 616-021-04 - Parcels 186, 186.1, 186.2 & 186.3,
and
APN 616-012-02 - Parcels 161 &
161.1
Purchaser:
City of
OPEN SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral report on the Closed Session.
REGULAR SESSION
Board Action: The Board will discuss and consider taking action on the General Manager’s compensation.
COMMITTEE AND GENERAL INFORMATION
16. Computer Committee Report
No meetings were held this month.
17. Dates to Remember for
May/June 2008 (Reference Material Included)
18. Carry-Over Pending Matters (Reference
Material Included)
Staff will review and comment on the
carry over items.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to
Thursday, June 26, 2008 at 7:30 a.m. at the El Toro Water District, 24251 Los
Alisos Boulevard, Lake Forest, California.
Request for
Disability-Related Modifications or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,