I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
7:30 a.m.
PLEDGE OF
ALLEGIANCE – President Martin
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
1) Mr. Hill will
recognize and congratulate on behalf of the Board, Christopher Goodchild,
Maintenance Man II for ten years of service with the District.
2) Mr. Hill will
recognize and congratulate on behalf of the Board, Chester Christopher, Crew
Chief, for twenty-five years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
1) Mr. Hill will
recognize and congratulate on behalf of the Board, Steven P. Wingen, Customer
Service III, for obtaining his Department of Health Services – Water
Distribution Certificate – Grade D4.
c.
Special District/Employee Association/Community Award
Acknowledgement and Employee Special Recognition
No acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the July 24, 2008 El Toro Water District Board of Director’s meeting.
2. Approval of Conferences and Meetings (Reference Material Included)
The Board will consider authorizing:
a. Dennis P. Cafferty, Director of
Operations/Engineering, and Neely Shahbakhti, Accounting Manager/Auditor, to attend the
Special District’s Association
(CSDA) conference being held September 22-25, 2008 in
b. Directors Martin, Goldman, Kahn, Werner, and Dudley, Robert Hill, General Manager, and Michael P. Grandy, Assistant General Manager/CFO, and Dennis P. Cafferty, Director of Operations/Engineering to attend the ACWA Fall Conference being held December 2-5, 2008 in Long Beach, California.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the August 26, 2008 FIC and Engineering Meeting)
a. Consider approving the minutes for the July 22, 2008, Engineering and Finance/Insurance Committee meeting
b. Consider approving a purchase order with International Pavement Solutions, Inc.
in the amount of $24,999 for the Main Pressure Reducing Station Asphalt Project
c. Consider approving a purchase order with Motoronics in the amount of 81,616.01
for the Upgrade WRP Control System Hardware and Software to Allen Bradley Project
d. Consider approving a purchase order with Franklin Miller, Inc. in the amount of $45,089.07 for the purchase of the Super Shredder In-Line Sewage Grinder for the Northline Lift Station Improvement Project
e. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated August 26, 2008, and receive and file Financial Statements for the period ending July 31, 2008.
f. Consider approving Resolution No. 08-8-1 Adoption of the ETWD Appropriations Limit for Fiscal Year 2008/09
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
g.
Receive and File the Quarterly Review of Pension Plan
Performance
h.
El Toro Water District Capital Project Status Report
i.
Engineering Items Discussed at Various
Conferences and Meetings
j.
Receive and File the 2007/08 Fiscal Year Capital
Facility Fee Reserve Reconciliation report
k.
Receive and File the Sinking Fund Reserve Report and
Reconciliation for Fiscal Year 2007/08
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
DIRECTOR/COMMITTEE REPORTING
3. Director Reports for Meetings Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
4. Biennial
Review of Conflict of Interest Code (Reference
Material Included)
The Political Reform Act (“Act”),
Government Code Section 81000 et seq, requires that the District
review it’s Conflict of Interest Code every even numbered year to determine if
there is a need to amend the Code, the Designated Positions, and/or the
Designated Categories.
Recommended Action:
The Board will review the Designated Positions required to file Statements of
Economic Interests, and the Disclosure Categories for same as provided in the
District’s existing Conflict of Interest Code, and determine if any
modifications are necessary or desired.
5. California Special Districts Association (CSDA) Board of Directors - Election
2008 (Reference Material
Included)
Staff
will review and comment on the recommended slate of candidates running for the CSDA
Board of Directors - Election 2008, Region 6, Seat C.
Recommended Action:
Staff recommends that the Board of Directors authorize the Board President to
cast the District’s 2008 ballot in support of incumbent Mr. Dewey Ausmus for the
CSDA Region 6, Seat C.
6.
El Toro Water District Investment Policy Statement 1985-3 (IV) Pursuant to
Policy Statement (Reference
Material Included)
Mr. Grandy will review, comment and update the Board
on the District's Investment Policy Statement 1985-3 (IV) revised by the Board
February 24, 2005. The enclosed updated Investment Policy Statement
incorporates the recommendations of the District’s Investment Manager, PFM and
is in accordance with State Code. The revised policy will allow the
District greater flexibility in investment choices while maintaining overall
safety, liquidity and producing a reasonable yield.
Recommended Action: Staff recommends that the Board adopt Resolution No. 08-8-2 modifying the El Toro Water District Investment Policy Statement 1985-3 (IV) as presented.
7. El
Toro Water District Employee Deferred Compensation Plan (“457 Plan”) Fund Performance
Review (Reference Material Distributed
under Separate Cover)
Mr. Grandy will review, comment and update the Board
on discussions with Prudential Investment Representatives (Prudential) as it
pertains to Investment Options in the 457 Plan, including the Prudential
recommendation to replace certain funds that no longer meet the District’s established
performance criteria for inclusion in the Plan.
Further, Mr. Grandy will review and comment on Prudential’s
recommendation to add certain funds to cover otherwise unrepresented investment
segments. In addition, Mr. Grandy will outline the steps necessary to
educate and inform participants of the recommended changes.
Recommended Action: Staff recommends that the Board accept Prudential’s recommendations to replace and add specific investment funds to the District’s 457 Plan.
GENERAL MANAGER INFORMATION ITEMS
8. General Manager’s
Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
9. Water Supply Shortage Allocation Planning and Policies (Oral Report)
Staff will review and comment on the status of Water Supply Shortage Allocation Planning and Policies being developed in response to current and projected statewide supply challenges and shortages:
1) MWDSC
2) MWDOC
3) ETWD
10. Legislative
Report (Reference Material
Included)
Mr. Hill will review and comment on the Legislative materials.
11. Public Education and Outreach/Water
Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff will comment on ETWD’s
Public Outreach Program.
12. SOCWA Reports (Reference
Material Included)
a. SOCWA Board Meeting – August 7, 2008
b. SOCWA Engineering Meeting – August 14, 2008
c. SOCWA Finance Committee Meeting – August 19, 2008
13. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Managers Meeting – July 24, 2008
b. MWDOC Board/Met Directors Workshop Meeting – August 6, 2008
c. MWDOC Special Workshop Meeting – August 12, 2008
d. MWDOC Administration & Finance Committee – August 13, 2008
e. MWDOC Board of Directors Meeting – August 20, 2008
14.
LOCAL AGENCY FORMATION COMMISSION
(LAFCO) REPORT
a. Report on the LAFCO Strategic Planning Meeting – August 13, 2008
15. City COORDINATION
EFFORTS
No
meetings were held this month.
At this time the Board President will call for a Closed Session to confer with Legal Counsel regarding anticipated litigation:
Significant exposure to litigation pursuant to subdivision (b) of Government
Code
Section
54956.9: one matter.
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
COMMITTEE AND GENERAL
INFORMATION
16. Computer Committee Report
There were no meetings.
17. Dates to Remember for August/September (Reference Material Included)
18. Carry-Over Pending Matters
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
September 25, 2008 at
7:30 a.m. at the El Toro Water District,
The agenda
material for this meeting is available to the public at the District's
Administrative Office, which is located at
Request for Disability-Related
Modifications or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,