I hereby certify that the following agenda
was posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Alisos Boulevard, Lake Forest, California.
ROBERT R. HILL, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
EL TORO WATER DISTRICT
REGULAR MEETING
OF THE BOARD OF DIRECTORS
7:30 a.m.
PLEDGE OF ALLEGIANCE – Vice President Goldman
ORAL COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a. Service Awards
1) Mr. Hill will recognize and congratulate on behalf of the Board, Christopher Goodchild, Maintenance Man II for ten years of service with the District.
b. Continuing Education & Training, Degree and Certification Program acknowledgement
No acknowledgements this month.
c. Special District/Employee Association and Community Award acknowledgement
No acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for 1) the August 26, 2008 Plan Administrator meeting, and 2) the August 28, 2008 El Toro Water District Board of Directors meeting.
2. Approval of Conferences and Meetings
a) Directors Martin, Goldman, Kahn, Werner, and Dudley, and Michael P. Grandy, Assistant General Manager/CFO, to attend the ACWA Region 8,9,10 Fall Event being held Sept 30-Oct 1, 2008 in Irvine, California.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the September 23, 2008 Engineering/ FIC Meeting)
a. Consider approving the minutes for the August 26, 2008, Engineering and Finance/Insurance Committee meeting.
b. Consider approving the Annual Audit Report, and authorize the District’s staff to provide 50 copies to the various national depositories, bondholders, and trustees in keeping with the District’s financial obligations.
c. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated September 23, 2008, and receive and file Financial Statements for the period ending August 31, 2008.
d. Consider approving the adoption of Resolution No. 08-9-1 modifying the ETWD Investment Policy Statement 1985-3 (IV)
e. Consider approving a purchase order with Motoronics in the amount of $72,901.36 for the System Wide Remote Facility Control/Operator Interface Panel replacements
f. Consider approving a purchase order with the City of Mission Viejo in the amount of $51,260 and the City of Lake Forest in the amount of $10,725 for reimbursement of costs incurred raising ETWD valves and manholes to grade street resurfacing projects
ENGINEERING AND FINANCE/INSURANCE COMMITTEE (FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
g. El Toro Water District Capital Project Status Report
h. Engineering Items Discussed at Various Conferences and Meetings.
i. Receive and File the ACWA/JPIA Update on Benefits & Financial Affairs
APPROVAL OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
DIRECTOR/COMMITTEE REPORTING
3. Director Reports for Meetings Attended (Oral Report)
GENERAL MANAGER ACTION ITEMS
4. Northline Sewer Lift Station Rehabilitation and Refurbishment Project (Reference Material Included)
Staff will review and comment on the professional services proposal received from Dudek Engineering to provide design services for the Northline Sewer Lift Station Rehabilitation and Refurbishment Project.
Recommended Action: Staff recommends that the Board of Directors authorize the Board President and General Manager to enter to a professional services contract with Dudek Engineering in the amount of $261,180 to provide design services for the Northline Sewer Lift Station Rehabilitation and Refurbishment Project. Staff also recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
GENERAL MANAGER INFORMATION ITEMS
5. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
6. Baker Water Treatment Plant (WTP) Project (Oral Report)
Staff will provide a status report on the Baker WTP project.
7. Water Supply Shortage Allocation Planning and Policies (Oral Report)
Staff will review and comment on the status of Water Supply Shortage Allocation Planning and Policies being developed in response to current and projected statewide supply challenges and shortages:
1) MWDSC
2) MWDOC
3) ETWD
8. Legislative Report (Reference Material Included)
Mr. Hill will review and comment on the Legislative materials.
9. Public Education and Outreach/Water Conservation Report
a. Staff will comment on ETWD’s Water Conservation monthly status report. (Reference Material Included)
b. Staff will comment on ETWD’s Public Outreach Program. (No report this month)
10. SOCWA Reports (Reference Material Included)
a. SOCWA Special Joint Meeting – Project Committee 15 & Project Committee 17 – September 4, 2008
b. SOCWA Engineering Committee Meeting – September 11, 2008
c. SOCWA Finance Committee Meeting – September 16, 2008
11. MUNICIPAL WATER DISTRICT OF ORANGE COUNTY (MWDOC) Report
(Reference Material Included)
a. MWDOC Member Agency Managers Meeting – August 28, 2008
b. MWDOC Planning and Operations Committee – September 2, 2008
c. MWDOC Board/Met Directors Workshop Meeting – September 3, 2008
d. MWDOC Administration and Finance Committee – September 10, 2008
e. MWDOC Board of Directors Meeting – September 17, 2008
12. LOCAL AGENCY FORMATION COMMISSION (LAFCO) REPORT (Reference Material Included)
a. Report on MWDOC Governance Study Meeting – Sept 9, 2008
1) Board President to consider appointing an Ad Hoc Committee to participate in draft study material review and comment activity.
b. Report on LAFCO Meeting – Sept. 10, 2008
13. City COORDINATION EFFORTS (Reference Material Included)
a. City of Lake Forest Utility Coordination Meeting – Sept. 3, 2008
b. City of Laguna Woods Water Quality Committee – Sept. 8, 2008
ATTORNEYS REPORT
At this time the Board President will call for a Closed Session to confer with Legal Counsel regarding anticipated litigation:
Significant exposure to litigation pursuant to subdivision (b) of Government Code
Section 54956.9: one matter.
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will provide an oral report on the Closed Session.
COMMITTEE AND GENERAL INFORMATION
14. Computer Committee Report
There was no meeting this month.
15. Dates to Remember for September/October (Reference Material Included)
16. Carry-Over Pending Matters
There are no carry-over items.
Recommended Board Action: The Board will be requested to take action adjourning today’s Board meeting to Thursday, October 23, 2008 at 7:30 a.m.
at the El Toro Water District, 24251 Los Alisos Boulevard, Lake Forest, California.
The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting. If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.