I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
AND
PLAN ADMINISTRATOR MEETING
7:30 a.m.
PLEDGE OF
ALLEGIANCE – Director Kahn
ORAL COMMUNICATIONS/PUBLIC
COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
1) Mr. Hill will
recognize and congratulate on behalf of the Board, Christopher Magill, WRP
Truck Driver for five years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program Acknowledgement
1) Mr. Hill will recognize and congratulate on behalf of the Board,
Christopher Goodchild, Maintenance Worker II, for receiving his California
Water Environment Association – Collection System Maintenance Certificate -
Grade IV.
2) Mr. Hill will recognize and congratulate on behalf of the Board,
Edward Peterson, Crew Chief, for receiving his California Water Environment
Association – Collection System Maintenance Certificate - Grade IV.
c. Special
District/Employee Association and Community Award acknowledgement
No
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the September 23, 2008 El Toro Water District Board of Directors meeting.
2. Approval of
Conferences and Meetings
There were no requests for conferences.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the October 21, 2008 Engineering/FIC Meeting)
a. Consider approving the minutes for the September 23, 2008, Engineering and Finance/Insurance Committee meeting
b. Consider approving an agreement for Construction, Operation and Maintenance of the Baker Water Treatment Plant and the Baker Pipeline Capacity Transfer MOU.
c. Consider approving a purchase order with T.A. Berschauer General Construction & Design in the amount of $29,825 for replacement of the P-4 Pump Station Wood Fascia.
d. Consider approving staff’s adjustments to the District’s employee salary range schedule.
e. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated October 21, 2008, and receive and file Financial Statements for the period ending September 30, 2008.
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
f.
El Toro Water District Capital Project Status Report
g.
Engineering Items Discussed at Various
Conferences and Meetings
h. Receive and File the Quarterly Insurance Report for the period July 1, 2008 through September 30, 2008
i. Receive and File the Update on the District’s Investment Policy Statement (IPS)
j. Receive and File the Update on ETWD’s 2009/10 – 2013/14 Revenue Plan
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
PLAN ADMINISTRATOR MEETING
At this time President
Martin will call the meeting of the Plan Administrator of the El Toro Water
District’s 401(k) Retirement Savings Plan and Trust Agreement to order.
ACTION
ITEM
3. Resolution No. 08-10-1 and Amendment No. 1 to the
El Toro Water District 401(k) Retirement Savings Plan (Reference Material Included)
Staff will review with
the Committee the proposed Resolution No. 08-10-1 and Amendment No. 1 to the
ETWD 401(k) Retirement Savings Plan which expands the Plan by allowing
participants, under certain circumstances to borrow money from their 401(k)
Plan. The Amendment and all supporting
documentation was prepared by ERISA Counsel and is in compliance with current
DOL and IRS regulations.
Recommended
Board Action: Staff recommends that the Board approve and adopt
Resolution No. 08-10-1 and Amendment No. 1 to the ETWD 401(k) Retirement
Savings Plan, which expands the Plan by allowing participants, under certain
circumstances to borrow money from their 401(k) Plan.
CLOSE
PLAN ADMINISTRATOR MEETING
DIRECTOR/COMMITTEE
REPORTING
4. Director Reports for Meetings
Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
5. Resolution No. 08-10-2 Adopting an Identity Theft Policy (Reference Material Included)
Staff and General Counsel will review and comment on Resolution No. 08-10-2 which develops and implements a Customer Identity Theft Policy in accordance with the Federal Trade Commission, Federal Bank Regulatory Agencies and National Credit Union guidelines and regulations.
Recommended Board Action: Staff
recommends adopting Resolution No. 08-10-2 which develops and implements a
Customer Identity Theft Policy in accordance with the Federal Trade Commission,
Federal Bank Regulatory Agencies and National Credit Union guidelines and
regulations.
6. ISDOC Executive Committee Election (Reference Material Included)
Staff will review and
comment on the procedure for casting a vote for the upcoming two year term ISDOC
Executive Committee Election. Each
regular special district member agency of ISDOC in good standing shall be
entitled to vote for one candidate for each Executive Committee position. The governing body of each regular special
district member agency shall designate to the ISDOC secretary, in writing, one
representative who shall exercise the right of the member to vote, and one
alternate who shall have the right to vote in the absence of the assigned
voting representative.
Recommended Board
Action: Staff
recommends that the Board of Directors authorize the Board President to cast the
District’s vote at the ISDOC Quarterly meeting to be held on October 30, 2008,
for one candidate for each Executive Committee position. Staff further recommends that the Board of
Directors designate an alternate Board member to vote in the absence of the
assigned voting representative.
GENERAL MANAGER INFORMATION ITEMS
7. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
8. Legislative Report (Reference Material Included)
Mr. Hill will review and comment on the Legislative materials.
9. Public Education and Outreach/Water
Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff will comment on ETWD’s
Public Outreach Program.
10. SOCWA Reports (Reference Material Included)
a. SOCWA Board Meeting – October 2, 2008
b. SOCWA Engineering Committee Meeting – October 9, 2008 - canceled
c. SOCWA Finance Committee Meeting – October 21, 2008
11. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Member Agency Managers Meeting – September 25, 2008 - canceled
b. MWDOC Board/Met Directors Workshop Meeting – October 1, 2008
c. MWDOC Planning and Operations Committee – October 6, 2008
d. MWDOC Administration and Finance Committee – October 8, 2008
e. MWDOC Board of Directors Meeting – October 15, 2008
12. City COORDINATION
EFFORTS (Reference Material Included)
There were no meetings.
OPEN
SESSION
Mr.
Granito will report on pending legislation and/or legal maters of general
interest to public agencies.
COMMITTEE AND GENERAL INFORMATION
13. Computer Committee Report
There was no meeting this month.
14. Dates to Remember for
October/November (Reference Material Included)
15. Carry-Over Pending Matters
There are no carry over matters.
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Tuesday, November 25, 2008 at 7:30 a.m.
at the El Toro Water
District,
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,