I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
AND
PLAN ADMINISTRATOR
MEETING
PLEDGE OF
ALLEGIANCE – Director Kahn
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
1. Mr. Hill will recognize and congratulate on behalf of the Board, Richard J. Brown, Crew Chief for twenty-five years of service with the District.
2. Mr. Hill will recognize and congratulate on behalf of the Board, Dennis P. Cafferty, Director of Operations & Engineering, for twenty years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
There were no
acknowledgements this month.
c. Special District/Employee
Association/Community Award Acknowledgement and Employee Special Recognition
There were no
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests, separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the December 5, 2008 Special Board meeting, and the December 18, 2008 El Toro Water District Board of Directors meeting.
2. Attendance at
Conferences and Meetings
There were no requests.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, FINANCE/INSURANCE (FIC) AND PERSONNEL COMMITTEES: (Reference Material for the Action and Informational Items is included in the agenda package for the January 22, 2009 Engineering,/FIC Meeting)
a. Consider
approving minutes for the December 16, 2008, Engineering and Finance/Insurance
Committee meeting.
b. Consider
(1)
rescinding the Board’s prior motion conditionally approving execution of the
Agreement for Construction, Operation and Maintenance of the Baker Water
Treatment Plant ("Agreement"), and (2) authorize the President and
General Manager to execute the Agreement without the previously proposed
Termination Reimbursement amendments.
c.
Consider approving, ratify and confirm payment
of those bills set forth in the schedule of Bills for Consideration dated
January 20, 2009, and receive and file Financial Statements as of December 31,
2008.
d. Consider
adopting Resolution No. 09-1-1 adopting an IRC Section 125 Premium Only Plan.
e. Consider authorizing payment to the Water Education Foundation in the amount of $1,140.00 for the District’s membership for calendar year 2009.
f. Consider authorizing payment to the Southern California Water Committee, Inc. (SCWC) in the amount of $600.00 for the District’s membership for calendar year 2009.
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
g.
Receive and File the
h.
El Toro
Water District Capital Project Status Report
i. Receive and File ETWD’s recently updated Emergency Preparedness and Response Plan
j. Engineering Items Discussed at Various Conferences and Meetings
k. Receive and File the Quarterly Insurance Update Report for Period October through December 2008
l. Receive and File ETWD 2009/10 – 2013/14 Revenue Plan
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
PLAN ADMINISTRATOR
MEETING
At this time President Martin will call the meeting of the Plan
Administrator of the El Toro Water District’s 401(k) Retirement Savings Plan
and Trust Agreement to order.
3. Evaluation
of 401(k) Investment Performance and Current/Future Investment Strategy (Reference Material Included)
Staff
will review and comment on Professional Investment Advisor proposals received to
evaluate HighMarks 401(k) Investment Performance and Current/Future Investment
Strategy.
Recommended Action: Staff recommends that the Plan Administrator Committee consider authorizing the General Manager to enter into a Professional Investment Advisor Agreement with the most qualified and responsive Investment Consultant to 1) evaluate HighMarks 401(k) Investment Performance and Current/Future Investment Strategy, and 2) present findings and recommendations on same to the Plan Administrator Committee at a to be determined future meeting.
CLOSE PLAN ADMINISTRATOR MEETING
DIRECTOR/COMMITTEE
REPORTING
4. Director Reports for Meetings Attended (Oral Report)
GENERAL MANAGER
ACTION ITEMS
There are no action items.
GENERAL MANAGER INFORMATION ITEMS
5. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
6. Water Supply Shortage Allocation Strategy & Regulation Discussion (Reference Material Included)
Staff will review and comment on the status of Regional and Local Water Supply Shortage Allocation Strategy and Regulations that are being developed in response to current and projected statewide and regional water supply shortages.
7. Legislative
Reports (Reference Material
Included)
Mr.
Hill will review and comment on the Legislative materials.
8. LOCAL AGENCY FORMATION COMMISSION (LAFCO)
REPORT
a. Report
on the status of the MWDOC Governance Study (Oral Report)
9. Public Education and Outreach/Water
Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
10. SOCWA Reports (Reference Material Included)
a. SOCWA Engineering Committee Meeting – January 8, 2009
b. SOCWA Special Board Meeting – January 8, 2009
c. SOCWA Finance Committee Meeting – January 20, 2009
d. SOCWA Administrative Civil Liability Complaint – R8-2008-0096
11. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Planning and Operations Meeting – January 5, 2009
b. MWDOC Board/MET Directors Workshop – January 7, 2009
c. MWDOC Administration & Finance Committee – January 14, 2009
d. MWDOC Board of Directors Meeting – January 21, 2009
12. City Coordination Efforts
There were no meetings.
CLOSED SESSION
At this time, the Board President will call for a
Closed Session to confer
with the District's real property negotiator, Robert Hill, pursuant to
Government Code Section 54956.8 regarding ETWD’s proposal to acquire
property (Assessors
Parcel Number 616-021-26) from the Golden Rain Foundation (GRF) to accommodate the Northline
Pump Station Improvement Project.
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
REGULAR SESSION
COMMITTEE AND GENERAL INFORMATION
13. Computer Committee Report
There were no meetings.
14. Dates to Remember for
January/February 2009 (Reference Material
Included)
15. Carry-Over Pending Matters
A Special Board meeting has been
scheduled for February 20, 2009 to review and comment on the District’s 2007
Strategic Plan.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
Recommended Board Action: The Board will be requested to take action adjourning
today’s Board meeting to Thursday, February 26, 2009 at 7:30 a.m. at the El
Toro Water District,
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,