I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
AND
PLAN ADMINISTRATOR
MEETING
PLEDGE OF
ALLEGIANCE – President Martin
ORAL COMMUNICATIONS/PUBLIC
COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
No
acknowledgement this month.
b.
Continuing
Education & Training, Degree and Certification Program Acknowledgement
No
acknowledgement this month.
c. Special District/Employee
Association/Community Award Acknowledgement and Employee Special Recognition
No
acknowledgement this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the January 22, 2009 El Toro Water District Board of Director’s meeting.
2. Attendance at
Conferences and Meetings
The Board
will consider authorizing Directors Martin, Goldman, Dudley, Kahn, Werner,
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, FINANCE/INSURANCE (FIC) AND PERSONNEL COMMITTEES: (Reference Material for the Action and Informational Items is included in the agenda package for the February 26, 2008 Engineering/FIC Meeting)
a. Consider approving the minutes for the January 20, 2009 Engineering and Finance/Insurance Committee meeting.
b. Consider authorizing the General Manager to enter into a professional services agreement with SageView Advisory Group, LLC., in the amount of $15,000, the previously recommended Investment Advisor, to 1) to evaluate the 401(k) Investment Policy Statement and the Performance of the Four Age Based Investment Fund Portfolios; HighMark Investment Management Performance; the Current Investment Strategy; and to make recommendations regarding a Future Investment Strategy, Portfolio Fund Allocations, Benchmarks and Investment Management, and 2) present findings and recommendations on all of the above to the Plan Administrator Committee at a future meeting.
d. Consider adopting Resolution No. 09-2-1 Declaring the Official Intent to be Reimbursed for Certain Capital Expenditures from the Proceeds of Indebtedness (Baker Water Treatment Plant Project)
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
f.
Receive and
File information on the Strand Ranch Water Banking Project
g.
El Toro
Water District Capital Project Status Report
h. Engineering Items Discussed at Various Conferences and Meetings
i. Receive and File the Update on the District’s 2009/10 – 2013/14 Revenue Plan
j. Receive and File Diehl, Evans & Company, LLP’s Quarterly Audit Report for October, November, and December 2008
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
3. LAFCO Presentation (Oral Report)
Representatives from LAFCO will be discussing current efforts of the LAFCO Commission.
PLAN ADMINISTRATOR
MEETING
At this time President Martin will call the meeting of the Plan
Administrator of the El Toro Water District’s 401(k) Retirement Savings Plan
and Trust Agreement to order.
4. Quarterly Review of Pension Plan
Performance (Reference Material
Included)
Representatives from HighMark
will review and comment on the investment performance of the District’s 401(k)
Retirement Plan Investment Report – Quarter ending December 31, 2008.
CLOSE PLAN ADMINISTRATOR MEETING
DIRECTOR/COMMITTEE
REPORTING
5. Director Reports for Meetings Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
6. ETWD
Draft Conservation and Water Supply Shortage Ordinance No. 2009-1 (Reference Material Included)
Staff
will review and comment on a proposed Conservation and Water Supply Shortage
Ordinance No. 2009-1(Ordinance 2009-1) which is intended
to replace Ordinance No. 2007-1 in its entirety. Draft Ordinance No.
2009-1 was prepared in response to the on-going water crisis facing
Recommended Action: Staff recommends
that the Board of Directors consider authorizing the General Manager and
General Counsel to prepare and publish applicable notices to conduct a hearing
at the regularly scheduled Board Meeting of March 26, 2009 to consider public
input to adopt the proposed Conservation and Water Supply Shortage Ordinance
No. 2009-1.
GENERAL MANAGER INFORMATION ITEMS
7. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
8. Legislative
Reports (Reference Material
Included)
Mr.
Hill will review and comment on the Legislative materials.
9. Public
Education and Outreach/Water Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
10. SOCWA Reports (Reference Material Included)
a. SOCWA Board Meeting – February 5, 2009
b. SOCWA Engineering Committee Meeting – February 12, 2009
c. SOCWA Finance Committee Meeting – February 17, 2009
11. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a.
MWDOC General Managers Meeting – January 22,
2009
b.
MWDOC Planning & Operations Meeting –
February 2, 2009
c. MWDOC/MWD Board Joint Meeting – February 4, 2009
d. MWDOC Administration & Finance Committee – February 11, 2009
e. MWDOC Public Affairs Committee – February 17, 2009
f.
MWDOC Board of Directors Meeting – February 18,
2009
12. LOCAL AGENCY
FORMATION COMMISSION (LAFCO) REPORT
(Reference Material Included)
a. Report of the LAFCO meeting of February 11, 2009
13. CITY COORDINATION EFFORTS
CLOSED SESSION
At this time, the Board President will call for a Closed Session on the following matters:
(1)
to confer with the District's real property negotiator, Robert
Hill, pursuant to Government Code Section 54956.8 regarding ETWD’s
proposal to acquire property (Assessors Parcel Number 616-021-26) from the Golden Rain Foundation
(GRF) to
accommodate the Northline Pump Station Improvement Project; and
(2)
to confer with the District’s General Counsel regarding existing
litigation pursuant to Subdivision (a) of Government Code Section 54956.9.
City of
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
COMMITTEE AND GENERAL INFORMATION
14. Computer Committee Report
There was no meeting.
15. Dates to Remember for
February/March 2009 (Reference Material Included)
16. Carry-Over Pending Matters
There are no carry-over pending
matters.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
March 26, 2009 at 7:30 a.m.
at the El Toro Water
District,
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,