I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING OF
THE
BOARD OF DIRECTORS
AND
PERSONNEL COMMITTEE
MEETING
PLEDGE OF
ALLEGIANCE – Vice President
Goldman
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
No
acknowledgement this month.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
No
acknowledgement this month.
c. Special
District/Employee Association/Community Award Acknowledgement and Employee
Special Recognition
No
acknowledgement this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes of the March 20, 2009 Special Budget Workshop Meeting, and the March 26, 2009 Board of Directors Meeting.
2. Attendance at
Conferences and Meetings
There were no requests for attendance.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, FINANCE/INSURANCE (FIC) AND PLAN ADMINISTRATOR COMMITTEES: (Reference Material for the Action and Informational Items is included in the agenda package for the April 21, 2009 Engineering/FIC Committee Meeting)
a. Consider approving the minutes for the March 24, 2009, Engineering and Finance/Insurance meeting.
b.
Consider approving, ratify and confirm payment
of those bills set forth in the schedule of Bills for Consideration dated April
21, 2009, and receive and file Financial Statements as of March 31, 2009.
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
c. El Toro Water District Capital Project Status Report
d. Engineering Items Discussed at Various Conferences and Meetings
e. Receive and File SageView Advisory Group, LLC Evaluation of the District’s 401(k) Investment Policy Statement and Investment Performance/Management
f. Receive and File the Quarterly Insurance Update Report
g. Receive and File the Progress Report on the Water Supply Conditions, Water Supply Allocation Activities , and the Evaluation of Converting to Water Budget Based Tiered Rates at some point in the future
APPROVAL OF ITEMS REMOVED FROM TODAY’S
CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
PERSONNEL COMMITTEE
MEETING
CALL MEETING TO ORDER – Chairman Kahn
3. Resolution
No. 09-4-1 Adopting Proposed Amendments to the El Toro Water District’s
Personnel Manual
(Reference Material Included)
Staff will review and comment on proposed amendments to Personnel
Manual Procedure No. A-1-4 “Workweek, Rest Periods, Special Pay and Computation
of Pay”.
RESOLUTION 09-4-1
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EL TORO WATER DISTRICT AMENDING
THE DISTRICTS PERSONNEL MANUAL
PROCEDURE NO. A-1-4
“WORKWEEK, REST PERIODS, SPECIAL PAY AND
COMPUTATION OF PAY”
Recommended
Action: Staff
recommends that the Board consider adopting Resolution No. 09-4-1, which amends
Procedure A-1-4 of the District’s Personnel Manual regarding “Workweek, Rest
Periods, Special Pay and Computation of Pay”.
COMMENTS REGARDING NON-AGENDA PERSONNEL COMMITTEE ITEMS
ADJOURNMENT
The Personnel Committee
meeting will adjourn at this time.
DIRECTOR/COMMITTEE
REPORTING
4. Director Reports for Meetings Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
Staff
will review and comment on the draft 2009/10 Budget, proposed increases to
certain District rates, fees and charges and the draft Proposition 218
Notice. The Board will discuss scheduling a public hearing to receive and
consider public comments regarding proposed increases to the District’s rates,
fees and charges effective July 1, 2009.
Recommended Action: Staff recommends
that the Board of Directors consider authorizing the General Manager and
General Counsel to prepare and publish applicable notices to conduct a hearing
at the regularly scheduled Board Meeting of June 25, 2009 to consider public
input regarding adoption of proposed increases to certain District rates, fees
and charges.
6. Declaration of a Level 1 Water Supply Shortage (Reference Material Included)
Staff will review and comment on the status of water supply conditions and its wholesale water provider's action to allocate, effective July 1, 2009, 85% of the District's base water supply during fiscal year 2009/10. A Level 1 Water Supply Shortage exists when the District Board of Directors, at its sole discretion, determines and declares that a reduction in consumer demand is necessary due to drought or water supply cutbacks in order to make more efficient use of water and appropriately respond to existing water supply conditions.
Recommended Action: Staff recommends that the Board of Directors consider authorizing the General Manager and General Counsel to prepare and publish applicable notices to conduct a hearing at the regularly scheduled Board Meeting of May 22, 2009 to consider public input regarding declaration of a Level 1 Water Supply Shortage in accordance with the provisions of the District’s Water Conservation and Supply Shortage Ordinance 2009-1, effective July 1, 2009.
GENERAL MANAGER INFORMATION ITEMS
7. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
8. Legislative Reports (Reference Material Included)
Mr.
Hill will review and comment on the Legislative materials.
9. Public Education and Outreach/Water
Conservation Report
(Reference Material Included)
a. Staff will comment on ETWD’s Water Conservation monthly status
report.
b. Staff will comment on ETWD’s Public Outreach Program.
10. SOCWA Reports (Reference Material Included)
a. SOCWA Board Meeting – April 2, 2009
b. SOCWA Engineering Committee Meeting – April 9, 2009
c. SOCWA Finance Committee Meeting – April 21, 2009
11. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Member Agency Manager’s Meeting – March 26, 2009
b. MWDOC Board/Met Directors Workshop Meeting – April 1, 2009
c. MWDOC Planning & Operations Meeting – April 6, 2009
d. MWDOC Administration & Finance Committee – April 8, 2009
e. MWDOC Board of Directors Meeting – April 15, 2009
f. MWDOC Public Affairs Committee – April 20, 2009
12. LOCAL
AGENCY FORMATION COMMISSION (LAFCO) REPORT
a. Report
on the LAFCO Best Practices Stakeholder
b. Report on the LAFCO Meeting of April 8, 2009 (Reference Material Included)
13. City Coordination Efforts
There were no meetings.
CLOSED SESSION
At this time, the Board President will call for a Closed Session on the following matters:
(1)
to confer with the District’s real property
negotiators, Robert Hill and Dennis Cafferty, pursuant to Government
Code Section 54956.8 regarding ETWD’s
proposal to acquire property (Assessors Parcel Number 616-021-26) from the Golden Rain Foundation
(GRF) to
accommodate the Northline Pump Station Improvement Project; and
(2)
to confer with the District’s real property negotiators, Robert
Hill and Dennis Cafferty, pursuant to Government Code Section 54956.8 regarding
ETWD’s acquisition of an easement to construct a pipeline to improve fire flow
in the Reduced High Zone through a horse trail owned by the Aliso Viejo
Community Association (Assessors Parcel Number 623-202-09, 10, 11 and 12); and
(3)
to confer with the District’s Legal Counsel pursuant to
subdivision (b) of Government Code Section 54956.9. Potential Litigation – 1 matter
OPEN SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral report
on the Closed Session.
COMMITTEE AND GENERAL INFORMATION
14. Computer Committee Report
There were no meetings.
15. Dates to Remember for
April/May 2009 (Reference Material
Included)
16. Carry-Over Pending Matters
There are no carryover items.
DIRECTOR
COMMENTS/NON-AGENDA ITEMS
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
May 28, 2009 at 7:30 a.m.
at the El Toro Water
District,
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,