I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
7:30 a.m.
PLEDGE OF
ALLEGIANCE – President Martin
ORAL
COMMUNICATIONS/PUBLIC COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
1) Mr. Hill will
recognize and congratulate on behalf of the Board, David Burton, Maintenance
Worker III, for twenty-five years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program Acknowledgement
No acknowledgements this month.
c. Special
District/Employee Association and Community Award acknowledgement
No
acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the September 24, 2009 El Toro Water District Board of Directors meeting.
2. Approval of
Conferences and Meetings
There were no requests for conferences.
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the October 20, 2009 Engineering/FIC Meeting)
a. Consider approving the minutes for the September 22, 2009, Engineering and Finance/Insurance Committee meeting
b. Consider authorizing the District’s General Manager to enter into a contract with Motoronics in the amount of $171,957.36 for Upgrade of the WRP Control System Hardware and Software to Allen Bradley at the EB and Cl2 PLCs
c. Consider approving a purchase order with California Centrifugal Pump in the amount of $17,100 for the purchase of a new Spare Recycled Water Irrigation Pump, and approve a purchase order with Walton Motors and Controls, Inc. in the amount of $8,900 for the purchase of a new 75Hp motor
d. Consider approving Resolution No. 09-10-1 adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan for the Reduced High Zone Hydraulic Improvements Project and Approving and Adopting the Project
e. Consider 1) authorizing the District’s General Manger to enter into a contract with GCI Construction, Inc. in the amount of $365,405 for the construction of the Reduced High Zone Hydraulic Improvement Project, and 2) authorizing the District’s General Manager to enter into a contract with RBF Consulting in the amount of $18,102 for engineering construction support during the construction of the Reduced High Zone Hydraulic Improvements Project
f. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated October 20, 2009, and receive and file Financial Statements for the period ending September 30, 2009
g. Consider
approving staff’s recommendation to designate in writing: 1) one representative
who shall exercise the right of the El Toro Water District to vote; and 2) one
alternate representative who shall have the right to vote in the absence of the
assigned voting representative. The
written designation shall be submitted to the ISDIC secretary at the quarterly
meeting prior to the El Toro Water District casting its ballot
h. Consider approving staff’s recommendations of no modifications to the District’s Identity Theft Prevention Program (2008-23 (IV)
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
i.
El Toro Water District Capital Project Status Report
j.
Engineering Items Discussed at Various
Conferences and Meetings
k. Receive and File the Quarterly Insurance Report for the period July 1, 2009 through September 30, 2009
l. Receive and File the Water Budget Based Tiered Conservation Rate Structure Project
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
PERSONNEL COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Kahn
3. 2009
Staff will
review and comment on the 2009 annual employee salary range survey and
recommended adjustments. In accordance with the District’s Personnel
Manual, the Board annually reviews the employee salary schedule to determine if
salary range adjustments are warranted. Changes to the salary schedule
typically take effect on January 1st of each year.
Committee
Recommendation:
Staff recommends that the Board consider adjusting the District’s 2009 employee
salary range schedule as proposed by staff.
COMMENTS REGARDING NON-AGENDA PERSONNEL COMMITTEE ITEMS
ADJOURNMENT
The Personnel Committee meeting will adjourn at this time.
DIRECTOR/COMMITTEE
REPORTING
4. Director Reports for Meetings
Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
5. Resolution
No. 09-10-2 Water Budget Based Rate Structure (Reference Material Included)
Staff
will review and comment on Resolution No. 09-10-2 which directs the General
Manager to develop a Water Budget based rate structure that promotes water use
efficiency with an emphasis on fairness and revenue stability.
Recommended Action at the October 22, 2009 Board Meeting: Staff
recommends that the Board of Directors adopt Resolution No. 09-10-2 directing
the General Manager to develop a Water Budget based rate structure to be
effective during fiscal year 2010/11.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and
Finance/Insurance Committee’s recommended approval list for the regular meeting
of the Board of Directors.
6. Amendment
No. 1 – Memorandum of Understanding – Poseidon HB Desalination Project (Reference Material Included)
Staff
will review and comment on the first amendment to the Memorandum of
Understanding between Poseidon Resources (Surfside) LLC and participating
retail agencies regarding potential purchase of water from the Huntington Beach
Desalination Project. The amendment facilitates the addition of other interested
agencies without the necessity to repeat amendments each time a new agency is
added.
Recommended Action:
Subject to non-substantive revisions
and General Counsel approval as to legal form, staff recommends that the Board
authorize the General Manager to execute Amendment No. 1 to the Poseidon
Huntington Beach Desalination Project Potential Water Purchase Memorandum of
Understanding.
GENERAL MANAGER INFORMATION ITEMS
7. General Manager’s Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
8. 2009/10 Water Conservation and Water Supply Shortage
Status Report (Reference
Material Included)
Staff
will review and comment on the status of all activities related to
implementation of the District's Water Conservation and Water Supply Shortage
Ordinance and the officially declared Level 1 Water Supply Shortage.
Implementation elements include but are not limited to customer outreach,
customer input and waiver requests, import water purchase reconciliation, water
sales versus budget by customer category and usage penalty charges recorded
and/or imposed.
9. CDPH
SYSTEM NO. 3010079 – Annual El Toro Water District 2009 Sanitary Survey (Reference Material Included)
Staff
will review and comment on the 2009 Sanitary Survey conducted by the California
Department of Public Health (CDPH) - Office of Drinking Water for the
District’s Water System. The survey is performed annually by CDPH to
verify the adequacy of the District’s water system maintenance, operations,
monitoring, water quality and compliance with all applicable local, state and
federal regulations. The comprehensive survey found no deficiencies.
10. Legislative Reports (Reference Material Included)
Mr. Hill will review and comment on the Legislative materials.
11. Public Education and Outreach/Water
Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff will comment on ETWD’s
Public Outreach Program.
12. SOCWA Reports (Reference Material Included)
a. SOCWA Board Meeting – October 1, 2009
b. SOCWA Engineering Committee Meeting – October 8, 2009
c. SOCWA Finance Committee Meeting – October 20, 2009
13. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Member Agency Managers Meeting – September 24, 2009
b. MWDOC Planning and Operations Committee – October 5, 2009
c. MWDOC Board/Met Directors Workshop Meeting – October 7, 2009
d. MWDOC Administration and Finance Committee – October 14, 2009
e. MWDOC Board of Directors Meeting – October 21, 2009
14. LOCAL AGENCY FORMATION COMMISSION (LAFCO) REPORT (Reference Material Included)
a. Report on LAFCO Meeting – October 14, 2009
b. Status
report regarding ongoing organizational restructuring discussions with
MWDOC
15. City COORDINATION
EFFORTS (Reference Material Included)
a. Report on the
At this time, the Board President will call for a Closed Session on the following matters:
1) Northline
Sewer Lift Station Improvement Project
to confer with the District’s real property
negotiators, Robert R. Hill and Dennis P. Cafferty, pursuant to Government Code Section 54956.8 regarding ETWD’s
proposal to acquire property (Assessors Parcel Number 616-021-26) from the Golden Rain Foundation
(GRF) to
accommodate the Northline Sewer Lift Station Improvement Project
2) Reduced High Zone Project
a.
to confer with the District’s real property negotiators, Robert R.
Hill and Dennis P. Cafferty, pursuant to Government Code Section 54956.8
regarding ETWD’s acquisition of an easement to construct a pipeline to improve
fire flow in the Reduced High Zone through property owned by the
b.
to confer with the District’s real property
negotiators, Robert R. Hill and Dennis P. Cafferty, pursuant to Government Code
Section 54956.8 regarding ETWD’s acquisition of an easement to construct a
pipeline to improve fire flow in the Reduced High Zone through a property owned
by the California Renaissance Community Association (Assessors Parcel Number
623-202-07.)
3)
Potential Litigation
to confer with
the District's Attorney pursuant to Government Code Section 54956.96 in order
to receive, discuss, and to take action concerning information obtained in a
closed session of the South Orange County Reclamation Authority, a joint powers
authority in which the District is a member (which was held pursuant to
subdivision (a) of Government Code Section 54956.9 regarding SOCRA's Petition
to the State Water Resources Control Board for Appeal of Region 9 Complaint for
Mandatory Minimum Penalties under SOCWA NPDES Permit: SCWD
Groundwater Recovery Facility).
4) Potential
Litigation
to confer with the District's Attorney pursuant to subdivision (b)
of
Government Code Section 54956.9 –
(Potential Litigation - one matter
unidentified).
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
COMMITTEE AND GENERAL INFORMATION
16. Computer Committee Report
There was no meeting this month.
17. Dates to Remember for
October/November (Reference Material Included)
18. Carry-Over Pending Matters
a.
Revisions to
Purchasing Policy Statement 1996-13 (IV)
Recommended Board Action: The Board will be requested
to take action adjourning today’s Board meeting to Tuesday, November
24, 2009 at 7:30
a.m. at the El Toro Water District, 24251 Los Alisos Boulevard, Lake Forest,
California.
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,