I hereby certify that the
following agenda
was posted
at least 72 hours prior to the time
of the meeting so noticed
below at 24251 Los
ROBERT R.
HILL, Assistant Secretary of the
El Toro
Water District and the Board of
Directors
thereof
AGENDA
EL TORO WATER
DISTRICT
PLAN ADMINISTRATOR
AND
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
7:30 a.m.
PLEDGE OF
ALLEGIANCE – President Martin
ORAL COMMUNICATIONS/PUBLIC
COMMENTS
Members of the public may address the Board at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Board. Comments on other items will be heard at the time set aside for “DIRECTORS COMMENTS/NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Service
Awards
1) Mr. Hill will
recognize and congratulate on behalf of the Board, Sherri Seitz, Administrative
Assistant/Public Relations Specialist for 20 years of service with the
District.
2) Mr. Hill will
recognize and congratulate on behalf of the Board,
3) Mr. Hill will
recognize and congratulate on behalf of the Board, Marc Avila, Maintenance
Worker I for 10 years of service with the District.
b.
Continuing
Education & Training, Degree and Certification Program acknowledgement
1) Mr. Hill will
recognize and congratulate on behalf of the Board, Phillip Lingenfelter, WRP
Operator in Training, for achieving a certification in Grade D-2 and a
certification in Grade T-2.
c.
Special District/Employee Association/Community Award
Acknowledgement and Employee Special Recognition
No acknowledgements this month.
(All matters under the Consent Calendar will be approved by one motion unless a Board member or a member of the public requests separate action or discussion on a specific item)
1. Approval of Minutes (Minutes Included)
Approve minutes for the July 22, 2010 El Toro Water District Board of Director’s meeting.
2. Approval of Conferences and Meetings (Reference Material Included)
The Board will consider authorizing Directors
Martin, Goldman, Kahn, Werner, Dudley, and Robert Hill, General Manager, and
Michael Grandy, CFO to attend the ACWA Fall Conference being held November 30 -
December 3, 2010 in Indian Wells,
APPROVAL OF ITEMS RECOMMENDED FOR APPROVAL BY THE ENGINEERING, AND FINANCE/INSURANCE COMMITTEES (FIC): (Reference Material for the Action and Informational Items is included in the agenda package for the August 25, 2009 FIC and Engineering Meeting)
a. Consider approving the minutes for the July 20, 2010, Engineering and Finance/Insurance Committee meeting
b. Consider authorizing the General Manager to enter into a contract with Motoronics in the amount of $58,364.19 for the replacement of the P-1 Pump Station starters and VFD.
c. Consider ratifying the contract issued by the General Manager to Franklin Miller, Inc. in the amount of $24,360 for the purchase of a replacement sewage grinder for the Northline Lift Station.
d. Consider approving, ratify and confirm payment of those bills set forth in the schedule of Bills for Consideration dated August 24, 2010, and receive and file Financial Statements for the period ending July 31, 2010
e. Consider approving Resolution No. 10-8-1 Adoption of the ETWD Appropriations Limit for Fiscal Year 2010/11
ENGINEERING AND FINANCE/INSURANCE COMMITTEE
(FIC) GENERAL INFORMATION ITEMS TO BE RECEIVED AND FILED
f.
El Toro Water District Capital Project Status Report
g.
Engineering Items Discussed at Various
Conferences and Meetings
h.
Receive and File the Memorandum
of Understanding (MOU) Between the
i.
Receive and File the 2008/09 Fiscal Year Capital
Facility Fee Reserve Reconciliation report
j.
Receive and File the Sinking Fund Reserve Report and
Reconciliation for Fiscal Year 2008/09
k.
Receive and File the
2010/11 Water Supply Allocation & Usage Report
APPROVAL
OF ITEMS REMOVED FROM TODAY’S CONSENT CALENDAR
The Board will discuss items removed from today’s Consent Calendar requiring further discussion.
Recommended Action: The Board will be requested to approve the items removed from today’s consent Calendar.
PLAN ADMINISTRATOR MEETING
At this time President
Martin will call the meeting of the Plan Administrator of the El Toro Water
District’s 401(k) Retirement Savings Plan and Trust Agreement to order.
3. Quarterly
Review of Pension Plan Performance (Reference Material
Included)
Representatives from
HighMark will review and comment on the investment performance of the District’s
401(k) Retirement Plan as of June 30, 2010.
CLOSE PLAN ADMINISTRATOR MEETING
DIRECTOR/COMMITTEE REPORTING
4. Director Reports for Meetings Attended (Oral Report)
GENERAL
MANAGER ACTION ITEMS
5. Memorandum
of Understanding (MOU) Between the
Staff
will review and comment on a proposed MOU between the County of Orange and the
El Toro Water District (District) which will allow the District to access
the County's emergency reverse notification system, "Alert OC".
The "Alert OC" system will supplement the District's existing mass
communication technology to disseminate water/wastewater related emergency
messages to customers within the District's service area.
Recommended Action:
Staff recommends that the Board of Directors authorize the General Manager to
enter into a Memorandum of Understanding between the
6. Agreement
for Participation in Water Budget Based Tiered Rate Grant Program (Agreement) (Reference Material Included)
Staff
will review and comment on the Agreement for Participation in Water Based
Tiered Rate Grant Program between MWDOC and various Cities and Special
Districts within the MWDOC service area. The purpose of the
Agreement is to ensure participation and local match funding under a
California Department of Resources Proposition 50 Urban Drought Assistance
Grant Program for developing and implementing water budget based tiered rate
structures. MWDOC, on behalf of its member agencies, successfully
obtained a Grant to assist water agencies evaluate and/or to develop Water
Budget Based Tiered Conservation Rate Structures.
Recommended Action:
Staff recommends that the Board of Directors authorize the General Manager and
General Counsel to enter into the Agreement for Participation in Water Budget
Based Tiered Rate Grant Program between MWDOC, various Cities and Special
Districts.
GENERAL MANAGER INFORMATION ITEMS
7. ETWD/IRWD/MNWD Joint Recycled Water Distribution Project (Oral Report)
Staff will review and comment on the status of the ETWD/IRWD/MNWD Joint Recycled Water Distribution Project and the potential availability of grant funds under Proposition 50 and 84.
8. General Manager’s
Monthly Report (Report Included)
Mr. Hill will review and comment on the General Manager’s Monthly Report.
9. Legislative
Reports (Reference Material
Included)
Mr. Hill will review and comment on the Legislative materials.
10. Public Education and Outreach/Water
Conservation Report
(Reference Material
Included)
a. Staff
will comment on ETWD’s Water Conservation monthly status report.
b. Staff will comment on ETWD’s
Public Outreach Program.
11. SOCWA Reports (Reference
Material Included)
a. SOCWA Board Meeting – August 5, 2010
b. SOCWA Engineering Meeting – August 12, 2010
c. SOCWA Finance Committee Meeting – August 17, 2010
12. MUNICIPAL WATER DISTRICT OF
(Reference Material Included)
a. MWDOC Managers Meeting – July 22, 2010
b. MWDOC Planning & Operations Meeting – August 2, 2010
c. MWDOC Board/Met Directors Workshop Meeting – August 4, 2010
d. MWDOC Administration & Finance Committee – August 11, 2010
e. MWDOC Board of Directors Meeting – August 18, 2010
13.
LOCAL AGENCY FORMATION COMMISSION
(LAFCO) REPORT
a. Report on the LAFCO Meeting – August 11, 2010
14. City COORDINATION
EFFORTS
No
meetings were held this month.
At this time, the Board President will call for a Closed Session on the following matter:
1) Potential Litigation
to confer with
the District's Attorney pursuant to Government Code Section 54956.96 in order
to receive, discuss, and to take action concerning information obtained in a
closed session of the South Orange County Reclamation Authority, a joint powers
authority in which the District is a member (which was held pursuant to
subdivision (a) of Government Code Section 54956.9 regarding SOCWA's Petition
to the State Water Resources Control Board for Appeal of Region 9 Complaint for
Mandatory Minimum Penalties under SOCWA NPDES Permit: SCWD
Groundwater Recovery Facility).
REGULAR SESSION
REPORT ON CLOSED SESSION (Legal Counsel)
Mr. Granito will
provide an oral report on the Closed Session.
COMMITTEE AND GENERAL
INFORMATION
15. Computer Committee Report (Reference Material Included)
a. Report on the Computer Committee
meeting – August 19, 2010
16. Dates to Remember for August/September (Reference Material Included)
17. Carry-Over Pending Matters
Recommended
Board Action: The
Board will be requested to take action adjourning today’s Board meeting to Thursday,
September 23, 2010 at
7:30 a.m. at the El Toro Water District,
The agenda material for
this meeting is available to the public at the District's Administrative
Office, which is located at
Request for Disability-Related Modifications or
Accommodations
If you
require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,