I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
PUBLIC FACILITIES
CORPORATION
7:30 A.M.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Committee Member Kahn
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on, and limit their comments to three minutes.
ENGINEERING COMMITTEE
December 20, 2005
CALL MEETING TO ORDER – Chairman Goldman
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the November 21, 2005 Engineering and Finance/Insurance Committee meeting.
Recommended Board Action at the December 22,
2005 Meeting: Approve minutes
for the November 21, 2005 Engineering and
Finance and Insurance
Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the December 22, 2005 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
Staff will review and comment on the selection of a contractor for the
Ocean Outfall Pump Station Improvement Project.
The proposed project will replace existing equipment that has reached
the end of its useful service life, mitigate certain existing hydraulic
deficiencies, and improve the efficiency of the pumping facilities. The
project budget, per the 2004-05 CRRP Budget, is $700,000.
Recommended Board Action at the December 22,
2005 Meeting: Staff recommends that the Board of Directors authorize the District’s
President and General Manager to enter into a construction contract with
Schuler Engineering Corp. in the amount of $621,500 for the construction of the
Ocean Outfall Pump Station Improvement Project and an engineering contract with
Dudek & Associates in the amount of $62,000 for engineering construction
support services. Staff further
recommends that the Board authorize the General Manager to fund the project
costs from the District’s Capital Reserves in accordance with the District’s
adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
3. El Toro Water District Capital Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
4. Engineering Items Discussed at Various
Conferences and Meetings (Oral)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
December 20, 2005
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
5. Financial Package -
Authorization to Approve Bills for Consideration
and Receive and File Financial Statements Dated December
20, 2005
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated December 20, 2005 and Financial Statements as of November 30, 2005.
Recommended
Board Action for the December 22, 2005 Board Meeting: Staff recommends
that the Board: 1) Approve, ratify and confirm payment of those bills as set
forth in the schedule of Bills for Consideration dated December 20, 2005, and
2) receive and file the Financial Statements for the period ending November 30,
2005 and place on
the Engineering and Finance/Insurance Committees approval list for the December
22, 2005 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for Thursday’s Regular meeting of the Board of Directors.
6. EL Toro Water District's Quarterly Audit
Report for July, August and September 2005 (Reference Material Included)
Mr. Grandy will review and comment on Caporicci & Larson’s quarterly Audit Report of ETWD's Financial Statements for the period July 1, 2005 through September 30, 2005.
Recommended Board Action for the December 22, 2005 Board Meeting: The Committee will consider receiving and filing Caporicci & Larson’s Quarterly Audit Report of ETWD's Financial Statements for the period July 1, 2005 through September 30, 2005.
FIC
Recommendation:
The Committee will consider placing this matter on the District’s Finance and
Insurance Committee’s recommended approval list for tomorrow’s Regular meeting
of the Board of Directors.
7. Association Membership Renewal
a. Association of California Water Agencies (ACWA) Membership
(Reference
Material Include)
Staff will comment on the District’s membership in the Association of California Water Agencies (ACWA) for calendar year 2006.
Recommended Board Action for the December 22, 2005 Board Meeting: The Committee will consider authorizing continuing the District’s membership in the Association of California Water Agencies for calendar year 2006. Membership cost for the District is $12,715.00 for 2006.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
b. Water Education Foundation Membership (Reference Material Included)
Staff will comment on the District’s membership renewal with the Water Education Foundation in the amount of $750.00 for calendar year 2006.
Recommended Board Action for the December 22, 2005 Board Meeting: The Committee will consider renewing the District’s membership with the Water Education Foundation in the amount $750.00 for calendar year 2006.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
8. Employee 401(k) and 457 Retirement
Plan Conversion Update
(Reference Material Included)
Staff will report on the status of the Employee’s Retirement Plan Conversion.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
EL TORO WATER DISTRICT
(ETWD)
DECEMBER 20, 2005
At this time President Martin
will call for a meeting of the El Toro Water District Public Facilities
Corporation.
The nonprofit Public
Facilities Corporation was formed May 27, 1993 for the purpose of providing
financial assistance to the El Toro Water District for issuing Certificates of
Participation (COP's).
9. Approve Minutes of the December 21, 2004 Annual Meeting of
the Public Facilities Corporation (Minutes Included)
The Board will be requested to approve the minutes of the December 21, 2004, Annual Meeting of the Public Facilities Corporation.
10. Articles of Incorporation of the El Toro
Water District
Public Facilities Corporation (Reference Material Included)
Staff will comment on the incorporation of the above referenced Corporation.
11. Review of the By-Laws of El Toro Water
District
Public Facilities Corporation (By-Laws Included)
Pursuant to Section 3.05 of the By-Laws of the El Toro Water District Facility Corporation, Mr. Grandy will review the aforementioned By-Laws. The By-Laws were approved by Resolution PFC 93-5-1 adopted at the Board of Director's May 26, 1993 Special Meeting and Section 3.05 of the By-Laws were amended December 23, 2004 changing the annual meeting of the PFC Board to coincide with the same date and time as the regular scheduled December meeting of the El Toro Water District Board of Directors.
12. Appointment of Officers of the El Toro
Water District
Public Facilities Corporation (Oral)
The current Board members of the Public Facilities Corporation (PFC) will now appoint Directors and Officers of the El Toro Water District Public Facilities Corporation.
Recommended Action: The Board will consider taking action
appointing the Directors and Officers of the El Toro Water District as
Directors and Officers of the
CLOSE
PUBLIC FACILITES CORPORATION (PFC) MEETING
REGULAR SESSION
REVIEW SEXUAL HARASSMENT VIDEO
The Board will review a video on Sexual Harassment
in the workplace.
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,
Carolyn Adams at (949) 837-7050, extension 225 at least forty-eight (48) hours
prior to said meeting. If you prefer,
your request may be submitted in writing to El Toro Water District,