I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 A.M.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on, and limit their comments to three minutes.
ENGINEERING COMMITTEE
June 20, 2006
CALL MEETING TO ORDER – Chairman Goldman
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the May 23, 2006 Engineering and Finance/Insurance Committee Meeting.
Recommended Board Action at the June 22, 2006 Meeting: Approve minutes for the May 23, 2006 Engineering and Finance and Insurance Committee meeting and place on the Engineering, Finance/Insurance approval list for the June 22, 2006 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance and Personnel Committee approval list for Thursday’s Regular meeting of the Board of Directors.
There are no action items.
2. El Toro Water District Capital Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
3. Engineering Items Discussed at Various
Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
June 20, 2006
CALL MEETING TO ORDER –Chairman Martin
TREASURER ACTION ITEMS
4. Financial Package -
Authorization to Approve Bills for Consideration
and Receive and File Financial Statements Dated June
20, 2006
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated June 20, 2006 and Financial Statements as of May 31, 2006.
Recommended
Board Action for the June 22, 2006 Board Meeting: Staff recommends that
the Board: 1) Approve, ratify and confirm payment of those bills as set forth
in the schedule of Bills for Consideration dated June 20, 2006, and 2) receive
and file the Financial Statements for the period ending May 31, 2006 and place on the
Engineering, Finance/Insurance approval list for the June 22, 2006 meeting of
the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering, FIC, and Personnel Committee
recommended approval list for Thursday’s Regular meeting of the Board of
Directors.
5. 2006/07 Budget Status
Report and Cost of Living Adjustment Consideration
(Reference Material
Included)
Staff will review and
comment on the status of the proposed 2006/07 Budget and the May 31, 2006
Consumer Price Index (CPI) for the
Recommended Board Action for the June 22, 2006 Board Meeting: The Committee will consider taking action approving a Cost of Living Adjustment (COLA) for the District’s employees for fiscal year 2006-2007.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular scheduled meeting of the Board of Directors.
6. El
Toro Water District’s Quarterly Audit
Report for January, February,
and March 2006
(Reference Material Included)
The Committee will consider receiving and filing Caporicci & Larson’s Quarterly Audit Report of ETWD's Financial Statements for the period January 1, 2006 through March 31, 2006.
Recommended Board Action for the June 22, 2006 Board Meeting: The Committee will consider receiving and filing Caporicci & Larson’s Quarterly Audit Report of ETWD's Financial Statements for the period January 1, 2006 through March 31, 2006.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular scheduled meeting of the Board of Directors.
7. South Coast Water District Joint Regional Water Supply System (JRWSS)
Fiscal Year Budget 2006-2007 (Reference
Material Included)
Staff
will review and comment on the proposed Joint Regional Water Supply System
(JRWSS) fiscal year 2006/07 budget. The
JRWSS, formally identified as Tri-Cities, is a wholesale water transmission
system, which delivers water from the MWD system to numerous South County
Agencies. Capacity Ownership and the
Operation and Maintenance (O&M) of the JRWSS is administered in accordance
with the terms and conditions of a Joint Powers Agreement (JPA).
On
behalf of the JRWSS member agencies and in accordance with said JPA, the South
Coast Water
District
(SCWD) acts as the designated operator of the JRWSS. ETWD, as a member agency and capacity owner
in the JRWSS, is obligated to pay its proportionate share of Capital and
O&M costs as delineated in the proposed JRWSS 2006/07 Budget. Staff has reviewed and incorporated the
elements of the JRWSS budget, which directly impact ETWD into the ETWD’s
2006/07 Budget.
Recommended Board Action for the June 22, 2006
Meeting: Staff recommends approval of the proposed 2006/07
JRWSS budget as submitted and incorporated into the ETWD 2006/07 Budget. Staff further recommends that upon such
approval, written notification of such action be prepared and submitted to the
JRWSS.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular scheduled meeting of the Board of Directors.
8.
Staff will review and comment on the proposed South Orange County Wastewater Authority (SOCWA) Fiscal Year 2006/07 Budget. The SOCWA, previously known as the Aliso Water Management Agency, is a Joint Powers Authority (JPA) created in 1972 for the purpose of providing wastewater treatment, disposal and water reclamation services to its Member Agencies through various General and Project Committees.
ETWD,
as a member agency and capacity owner in SOCWA, is obligated to pay its
proportionate share of Capital and O&M costs as delineated in the proposed
SOCWA 2006/07 Budget. Staff has reviewed
and incorporated the elements of the SOCWA Budget, which directly impact ETWD
into the ETWD's proposed 2006/07 budget.
Recommended Board Action at June 22, 2006 Meeting: Staff recommends approval of the proposed 2006/07
SOCWA Budget as submitted and incorporated into the ETWD 2006/07 Budget. Staff further recommends that upon such
approval, written notification of such action be prepared and submitted to
SOCWA.
Committee
Recommendation: The
Committee will consider placing this matter on the Finance and Insurance
Committee's recommended approval list for the Regular meeting of the Board of Directors.
9. Annual
Agreements Exceeding $20,000 - for
Fiscal Year 2006-07 (Oral
Report)
Mr. Grandy will discuss issuing Purchase Orders for goods and services that exceed $20,000. The purpose for entering into annual agreements with these vendors is to achieve the best prices for the goods and services. While the cost of individual goods or services may be modest, the cumulative effect of an annual contract exceeds the authority of staff to enter into such an agreement. The cost for these goods and services are based upon amounts included in the District's Budget for fiscal years 2006-07 being approved by the Board at the June 22, 2006 public hearing.
Recommended Board Action for the June 22, 2006 Meeting: Staff recommends that the Board authorize the District's General Manager and Treasurer to execute Purchase Orders with the following vendors: (1) ADT Security not to exceed $21,000, (2) Spectrum Landscape not to exceed $71,000, and (3) Lou Rose Services (janitorial) not to exceed $28,000.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the Regular scheduled meeting of the Board of Directors.
10. Appointment of Auditor – 2006/07 Fiscal Year
(Reference Material Included)
The Audit Committee and Mr. Grandy will comment on the appointment of an auditor to audit the El Toro Water District's Financial Statements for fiscal year 2006/07. Caporicci & Larson has submitted a letter agreement in the amount of $22,575 for auditing the District's Financial Statements for fiscal year 2006/07.
Recommended Board Action for the June 22, 2006 Meeting: Authorize the District's President and Secretary to enter into a letter agreement with Caporicci & Larson for an amount not to exceed $22,575 for auditing the District's Financial Statements for fiscal year 2006/07.
Committee Recommendation: The Committee will consider placing this matter on the Finance and Insurance Committee's recommended approval list for the Regular scheduled meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
There are no information
items.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,
Carolyn Adams at (949) 837-7050, extension 225 at least forty-eight (48) hours
prior to said meeting. If you prefer,
your request may be submitted in writing to El Toro Water District,