I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Committee Member Martin
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on, and limit their comments to three minutes.
ENGINEERING COMMITTEE
September 26, 2006
CALL MEETING TO ORDER – Chairman Goldman
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the August 22, 2006 Engineering and Finance/Insurance Committee.
Recommended Board Action at the September 26, 2006 Meeting: Approve minutes for the August 22, 2006 Engineering and Finance and Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the September 28, 2006 meeting of the Board of Directors.
Approval of Minutes (Continued)
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Hydro-Excavator
Purchase (Reference Material
Included)
Staff will review
and comment on the bids received for the purchase of the El Toro Water District
Hydro-Excavator. The Hydro-Excavator will be used extensively to maximize the
efficiency and safety of water and sewer excavations necessary in the course of
maintenance of the ETWD infrastructure. The 2006/07 adopted budget for this equipment
is $320,000.
Recommended Action for the September 28, 2006 Board Meeting: Staff recommends that the Board of Directors consider authorizing the President and General Manager to enter into a Purchase Order Contract with Haaker Equipment Company in the amount of $310,858.73 for the acquisition of a Hydro-Excavator. Staff further recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
3. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
4.
Staff will provide a
status report on a countywide plan to identify water and wastewater system
infrastructure and property risks posed by natural and manmade disasters - and
ways to minimize potential damage before it occurs. The Plan which complies with and conforms to
the requirements of the Federal Disaster Mitigation Act of 2000 (ACT) is being
prepared by a coalition of 20 Orange County Water and Wastewater Agencies. Compliance with the ACT provides
participating agencies a potential opportunity to obtain Federal Grant funding
for pre-disaster mitigation projects and reimbursement for emergency disaster
response expenditures incurred during and post a disaster event. The Board of Directors of El Toro Water
District will consider adopting the Multi-Agency Water and Wastewater Hazard Mitigation Plan at a to-be-determined future Public meeting.
5.
a. Report on
August 28, 2006 SAC Meeting
6. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
September 26, 2006
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
7. Financial Package -
Authorization to Approve Bills for Consideration
and Receive and File Financial Statements Dated September
26, 2006
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated September 26, 2006 and Financial Statements as of August 31, 2006.
Recommended Board Action for the September 28, 2006 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated September 26, 2006, and 2) receive and file the Financial Statements for the period ending August 31, 2006 and place on the Engineering and Finance/Insurance Committees approval list for the September 28, 2006 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for Thursday’s Regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
8. Sinking
Fund Reserve Report and Reconciliation for Fiscal Year 2005/2006 (Reference
Material Included)
Staff will review and comment on the Sinking Fund Reserve Report and Reconciliation for Fiscal Year 2005/2006.
9. JPIA Liability, Property and Workers’ Compensation Risk Assessment and Loss Control Inspection (Reference
Material Included)
a.
Staff will
review and comment on the assessment and recommendations made by JPIA as a
result of their onsite inspection of August 9, 2006.
b.
Staff will
review and comment on the September 12, 2006 Loss Control Inspection conducted
by Chubb Group of Insurance Companies.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,