I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 a.m.
CALL
TO ORDER – Chairman Martin
PLEDGE
OF ALLEGIANCE – Committee Member
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may
address the Committee at this time or they may reserve this opportunity with
regard to an item on the agenda, until said item is discussed by the
Committee. Comments on other items will
be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when
called on, and limit their comments to three minutes.
FINANCE/INSURANCE COMMITTEE MEETING
November 20, 2006
TREASURER ACTION ITEMS
1.
Annual Audit Report (Reference Material Included)
Steve Larson, partner with Caporicci and
Larson and staff will review and comment on the Auditor’s report for the period
ending fiscal year June 30, 2006.
Recommended Board Action: Staff recommends that the Board
of Directors Receive and File the Audit Report for fiscal year ending June 30,
2006 and authorize the District’s staff to provide 50 copies of the District’s
audit report to the various national depositories, bondholders and trustees in
keeping with the District’s financial obligations.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for the Regular meeting of the Board of Directors.
2.
El Toro Water District’s Quarterly
Audit Report for July, August,
and September 2006
(Reference Material Included)
Staff will review and comment on the District’s quarterly Audit Report for the period July 1, 2006 through September 30, 2006. The Committee will consider receiving and filing the subject Audit Report.
Recommended Board Action for the November 21, 2006 Board Meeting: The Committee will consider receiving and filing Caporicci & Larson’s Quarterly Audit Report for the period July 1, 2006 through September 30, 2006.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the Regular meeting of the Board of Directors.
3. Financial Package - Authorization to
Approve Bills for Consideration Dated November 20, 2006 and Receive and File
Financial Statements Dated October 31, 2006
(Reference Material Included)
Staff will review and comment on the Bills
for Consideration dated November 20, 2006 and Financial Statements as of
October 31, 2006.
Recommended Board
Action for the November 21, 2006 Board Meeting: Staff recommends
that the Board: 1) Approve, ratify and confirm payment of those bills as set
forth in the schedule of Bills for Consideration dated November 20, 2006, and
2) receive and file the Financial Statements for the period ending October 31,
2006 and place on
the Engineering and Finance/Insurance Committees approval list for the November
21, 2006 meeting of the Board of Directors.
Committee
Recommendation: The Committee will consider placing this
matter on the Engineering Committee’s recommended approval list for the Regular
meeting of the Board of Directors.
4.
Director Reclassification (Oral Report)
Staff will review and comment on the reclassification
of the Board of Directors to “statutory employees” with regards to individual
Director IRS status. It is anticipated
that any change in classification would be effective January 1, 2007.
Recommended Board Action at the November 21, 2006
Meeting: The Board will consider approving the Director
IRS reclassification, effective January 1, 2007.
Committee
Recommendation: The Committee
will consider placing this item on the Engineering and Finance/Insurance
Committee approval list for the Regular meeting of the Board of Directors.
TREASURER
INFORMATION ITEMS
There are no
information items.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
PERSONNEL COMMITTEE MEETING
November 20, 2006
CALL MEETING TO ORDER – Chairman Kahn
5.
Staff will review and
comment on the annual employee salary range survey and recommended adjustments. In accordance with the District’s Personnel
Manual, the Board annually reviews the employee salary schedule to determine if
salary range adjustments are warranted.
Changes to the salary schedule typically take effect on January 1st
of each year.
Recommended Board Action at the November 21, 2006 Board Meeting: Staff recommends that the Board consider
adjusting the District’s employee salary range schedule as proposed by staff.
Committee Recommendation: The Committee will consider
placing this item on the Engineering and Finance/Insurance, Personnel Committee
approval list for the Regular meeting of the Board of Directors.
COMMENTS REGARDING NON-AGENDA PERSONNEL COMMITTEE ITEMS
ADJOURNMENT
The Personnel Committee
meeting will adjourn at this time.
ENGINEERING
COMMITTEE
November 20, 2006
CALL MEETING TO ORDER – Chairman Goldman
6. Approval
of Minutes
The Engineering and FIC Committee will consider approving minutes for
the October 24, 2006 Engineering and Finance/Insurance Committee meeting.
Recommended Board Action at the November 20, 2006
Meeting: Approve minutes for the October 24, 2006
Engineering and Finance and
Insurance
Committee meeting and place on the Engineering and Finance/Insurance
Committee’s approval list for the November 21, 2006 meeting of the Board of
Directors.
Committee
Recommendation: The Committee
will consider placing this item on the Engineering and Finance/Insurance
Committee approval list for the Regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
7. Vehicle Replacement (Reference Material
Included)
Staff will review
and comment on the proposed purchase of two replacement vehicles as defined in
the 2006/2007 Capital Budget. The
adopted 2006/2007 Budget allocation is $50,000.
Recommended
Action for the November 21, 2006 Board Meeting: Staff recommends that the Board of Directors
authorize the President and General Manager to enter into a Purchase Agreement
with Santa Margarita Ford in the amount of $ 40,758.72 for the purchase of 2
replacement vehicles. Staff further
recommends that the Board authorize the General Manager to fund the costs from
the designated
Capital Reserve in accordance with the District’s adopted Capital Reserve
Policy.
Committee
Recommendation: The
Committee will consider placing this matter on the Engineering Committee’s
recommended approval list for the Regular meeting of the Board of Directors.
ENGINEERING
GENERAL INFORMATION ITEMS
8. El Toro Water
District Capital Project Status Report
(Reference Material Included)
Mr. Cafferty will review
and comment on the El Toro Water District Capital Project Status Report.
9. Engineering Items Discussed at
Various Conferences and Meetings (Oral Report)
The Committee will
discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,