I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
PUBLIC FACILITIES
CORPORATION MEETING
AND
PLAN ADMINISTRATOR MEETING
7:30 a.m.
CALL TO ORDER – Vice Chairman Kahn
PLEDGE OF ALLEGIANCE – Vice Chairman Kahn
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on, and limit their comments to three minutes.
ENGINEERING COMMITTEE
December 26, 2006
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the November 20, 2006 Engineering and Finance/Insurance Committee meeting.
Recommended Board Action at the December 28, 2006 Meeting: Approve minutes for the November 20, 2006 Engineering and Finance and Insurance
Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the December 28, 2006 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
Staff
will review and comment on the proposed project to remove the tuberculation
from the existing host pipe and install a cured-in-place pipe liner to restore
the integrity of this reach of pipe. The adopted 2006/2007 budgeted
allocation is $50,000. The lowest responsive bid was submitted by Sancon
Technologies, Inc. in the amount of $82,875.
Recommended
Board Action at the December 28, 2006 Meeting:
Staff
recommends that the Board of Directors authorize the District’s President and
General Manager to enter into a construction contract with Sancon Technologies,
Inc. in the amount of $82,875 for the construction of the Bridger Road Sewer
Rehabilitation Project. Staff further recommends that the Board authorize
the General Manager to fund the project costs from the District’s Capital
Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
Staff will review and comment on the award of an
engineering contract in the amount of $33,601.00 to Dudek to perform
preliminary engineering relative to the Northline Lift Station Improvement
Project. The Dudek analysis will evaluate the potential improvements at
Northline including the installation of submersible pumps, the construction of
additional wet well storage, improved maintenance access and a new
generator. Dudek will prepare budget level cost estimates positioning
staff to consider and recommend the most appropriate project to rehabilitate
the existing lift station. The adopted 2006/2007 budgeted allocation for
the Northline Lift Station Improvement Project is $300,000.00.
Recommended Board Action at
the December 28, 2006 Meeting: Staff recommends that the Board of Directors authorize the
District’s President and General Manager to enter into an engineering contract
with Dudek in the amount of $33,601.00 for the preliminary engineering relative
to the Northline Lift Station Improvement Project. Staff further recommends
that the Board authorize the General Manager to fund the project costs from the
District’s Capital Reserves in accordance with the District’s adopted Capital
Reserve Policy.
Committee Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
4. El Toro Water
District Capital Project Status Report
(Reference Material Included)
Mr. Cafferty will review
and comment on the El Toro Water District Capital Project Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings (Oral Report)
The Committee will
discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
December 26, 2006
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration dated December 26, 2006 and
Receive and File Financial Statements as of November 30, 2006
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated December 26, 2006 and Financial Statements as of November 30, 2006.
Recommended
Board Action for the December 28, 2006 Board Meeting: Staff recommends
that the Board: 1) Approve, ratify and confirm payment of those bills as set
forth in the schedule of Bills for Consideration dated December 26, 2006, and
2) receive and file the Financial Statements for the period ending November 30,
2006 and place on
the Engineering and Finance/Insurance Committees approval list for the December
28, 2006 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for Thursday’s Regular meeting of the Board of Directors.
7. ETWD 2007/2008 Budget Schedule (Reference Material Included)
Staff will
review and comment on the proposed schedule for the District’s upcoming
2007/2008 Budget.
Recommended Board Action for the December 28,
2006 Board Meeting: Staff recommends that the Board of Directors
authorize staff to proceed with the preparation of the 2007/2008 Budget as
proposed and/or amended by consensus of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
8. Association Membership Renewal
a. Association of California Water Agencies (ACWA) Membership
(Reference
Material Included)
Staff will comment on renewing the District’s membership in the Association of California Water Agencies (ACWA) in the amount of $12,715.00 for calendar year 2007.
Recommended Board Action for the December 28, 2006 Board Meeting: The Committee will consider renewing the District’s membership in the Association of California Water Agencies (ACWA) in the amount of $12,715.00 for calendar year 2007.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
b. California Special Districts Association
(CSDA) Membership
(Reference Material Included)
Staff will comment on renewing the District’s membership in the California Special Districts Association (CSDA) in the amount of $3,162.00 for calendar year 2007.
Recommended Board Action for the December 28, 2006 Board Meeting: The Committee will consider renewing the District’s membership in the California Special Districts Association (CSDA) in the amount of $3,162.00 for calendar year 2007.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
c. Water Education Foundation Membership (Reference Material Included)
Staff will comment on renewing the District’s membership in the Water Education Foundation in the amount of $862.00 for calendar year 2007.
Recommended Board Action for the December 28, 2006 Board Meeting: The Committee will consider renewing the District’s membership in the Water Education Foundation in the amount of $862.00 for calendar year 2007.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
There are no information items.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
EL TORO WATER DISTRICT
(ETWD)
DECEMBER 26, 2006
At this time President Martin
will call for a meeting of the El Toro Water District Public Facilities
Corporation.
The nonprofit Public
Facilities Corporation was formed May 27, 1993 for the purpose of providing
financial assistance to the El Toro Water District for issuing Certificates of
Participation (COP's).
9. Approve Minutes of the December 20, 2005 Annual Meeting
of the Public Facilities Corporation (Minutes Included)
The Board will be requested to approve the minutes of the December 20, 2005, Annual Meeting of the Public Facilities Corporation.
Staff Recommendation: The Board will consider approving the minutes of the December 20, 2005 Annual Meeting of the El Toro Water District Public Facilities Corporation.
10. Articles of Incorporation of the El
Toro Water District
Public Facilities Corporation (Reference Material Included)
Staff will comment on the incorporation of the above referenced Corporation.
11. Review of the By-Laws of El Toro Water
District
Public Facilities Corporation (By-Laws Included)
Pursuant to Section 3.05 of the By-Laws of the El Toro Water District Facility Corporation, Mr. Grandy will review the aforementioned By-Laws. The By-Laws were approved by Resolution PFC 93-5-1 adopted at the Board of Director's May 26, 1993 Special Meeting and Section 3.05 of the By-Laws were amended December 23, 2004 changing the annual meeting of the PFC Board to coincide with the same date and time as the regular scheduled December meeting of the El Toro Water District Board of Directors.
Staff is not recommending any amendments to said By-Laws at this time.
12. Appointment
of Officers of the El Toro Water District
Public Facilities Corporation (Oral)
The current Board members of the Public Facilities Corporation (PFC) will now appoint Directors and Officers of the El Toro Water District Public Facilities Corporation.
Staff Recommendation: The Board will consider taking action appointing the Directors and Officers of the El Toro Water District as Directors and Officers of the El Toro Water District Public Facilities Corporation.
CLOSE
PUBLIC FACILITES CORPORATION (PFC) MEETING
PLAN ADMINISTRATOR MEETING
DECEMBER 26, 2006
At this time President Martin will call for a
meeting of the Plan Administrator of the El Toro Water District’s Retirement
Savings Plan and Trust Agreement.
13.
a. Employee Request for Hardship
Distribution (Oral)
Mr. Grandy will comment on the approved request from an employee for a hardship disbursement from the District’s 401(k)/457 Retirement Plan. The employee’s application met all the requirements for withdrawal of funds from their contribution.
Staff Recommendation: Staff recommends that the Board ratify the above request for hardship disbursement from the District’s 401(k)/457 Retirement Plan.
b. Northwest Capital Management (Draft) Proposal to Evaluate Fund and Management Performance (Reference Material Included)
Staff will review and
comment on a draft proposal received from Northwest Capital Management to
provide a professional third party evaluation of the District's Employee 401(k)
Employee Retirement Savings Plan Fund Performance and Plan Management for
period ending December 31, 2006.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,