I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 A.M.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Committee Member Martin
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
January 23, 2007
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the December 26, 2006 Engineering and Finance/Insurance Committee meeting, Public Facilities Corporation meeting, and Plan Administrator meeting.
Recommended Board Action at the January 25,
2007 Meeting: Approve minutes
for the December 26, 2006 Engineering and
Finance and Insurance
Committee meeting, Public Facilities Corporation meeting, and Plan Administrator meeting and place on the Engineering, Finance/Insurance Committee approval list for the January 25, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for Thursday’s Regular meeting of the Board of Directors.
2. MWDOC Member Agency
Relations (Oral)
MWDOC's General
Manager, Mr. Kevin Hunt, will provide an overview of the steps MWDOC has taken
to improve Member Agency relations.
ENGINEERING ACTION ITEMS
3. ETWD/MNWD Emergency Interconnection Project (Reference Material Included)
Staff will review and comment
on the draft Interconnection Agreement and Construction Bids received for the
ETWD/MNWD Emergency Interconnection Project. The ETWD/MNWD Emergency
Interconnection Project will make available to each agency limited emergency
water supply in the event that either agency incurs a planned and/or unplanned
interruption to their respective water system. The lowest responsive bid
was received from Doty Bros. Equipment Company in the amount of $91,007.
Project costs shall be shared equally by ETWD and MNWD. ETWD will fund
its proportionate share of the Project costs from the District's Capital
Facility Reserves.
Recommended Board Action at
the January 25, 2007 Meeting: Staff recommends that the Board
of Directors consider the following actions:
1)
Subject to General Counsel
approval as to form and content,authorize the General Manager and General
Counsel to execute the Emergency Interconnection Agreement between El Toro
Water District and Moulton Niguel Water District.
2) Authorize the
District’s President and General Manager to enter into a
construction contract with Doty Bros.
Equipment Company in the amount of
$91,007.00 for the construction of the
ETWD/MNWD Emergency
Interconnection Project. Staff
further recommends that the Board authorize
the General Manager to fund the project
costs from the District’s Capital
Reserves in accordance with the District’s
adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for Thursday’s Regular meeting of the Board of Directors.
Staff will review and comment on
the award of an construction contract to Kennedy Pipeline to relocate
approximately 120 linear feet of water distribution piping at the Laguna Hills
Mall to accommodate surface improvements made by the City of Laguna Hills as
part of the El Toro Road Street Improvement Project. The City has committed to reimbursement of
all costs incurred by the District to facilitate the relocation.
Recommended
Board Action at the January 25, 2007 Meeting: Staff recommends that the Board of Directors
ratify the reimbursement letter agreement between El Toro Water District and
the City of
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for Thursday’s Regular meeting of the Board of Directors.
5. Baker Pipeline Regional Treatment Facility (Reference Material Included)
Staff will review and comment on the status of the feasibility study of the Baker Pipeline Regional Treatment Facility and the District’s proposed financial participation in the feasibility study and initial pilot testing costs.
Recommended Action for the January 25, 2007 Board Meeting: Staff recommends that the Board of Directors authorize the President and General Manager to commit to the financial participation in the Baker Plant project tin the amount of $26,130.60. Staff further recommends that the Board authorize the General Manager to fund the project costs from Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for Thursday’s Regular meeting of the Board of Directors.
6. El Toro Water District Capital Project Status
Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
7. Engineering Items Discussed at Various
Conferences and Meetings (Oral Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE
January 23, 2007
CALL MEETING TO ORDER – Chairman Martin
8. Quarterly
Insurance Update Report for Period October 1, 2006 through
December 31, 2006 (Report Included)
Linda Mansouri will review and comment on her Quarterly Insurance Report for the period October 1, 2006 through December 31, 2006.
TREASURER ACTION ITEMS
9. Financial Package -
Authorization to Approve Bills for Consideration dated January 23, 2007 and
Receive and File Financial Statements as of December 31, 2006
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated January 23, 2007 and receive and file Financial Statements as of December 31, 2006.
Recommended Board Action for the January 25, 2006 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated January 23, 2007, and 2) receive and file the Financial Statements as of December 31, 2006 and place on the Engineering, Finance/Insurance approval list for the January 25, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering/FIC recommended approval list for Thursday’s Regular meeting of the Board of Directors.
10. Association Membership Renewal
a.
Southern California Water Committee, Inc.
(SCWC) Membership
(Reference Material Included)
Staff will comment on renewing the District’s membership in the Southern
California Water Committee, Inc. (SCWC) in the amount of $600.00 for calendar
year 2007.
Recommended Board
Action for the January 25, 2007 Board Meeting: The Committee will consider
renewing the District’s membership in the Southern California Water Committee,
Inc. (SCWC) in the amount of $600.00 for calendar year 2007.
Committee
Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for Thursday’s
Regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
11.
(Reference
Material Included)
Staff will
report on the District’s investment holdings and CAMP’s investment
philosophy. CAMP assists the District with short-term investment alternatives.
12.
Annual Review of ETWD Investment Policy
Statement 1985-3 (IV) Pursuant to Policy Statement
(Reference Material Included)
Mr. Grandy
will review and comment on the District’s Investment Policy Statement 1985-3
(IV) revised by the Board February 24, 2005.
The Committee members and staff will then discuss whether they wish to
make any modifications to said policy.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,