I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
COMMITTEE MEETING
AND
PLAN ADMINISTRATOR MEETING
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Committee Member Werner
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
APRIL 24, 2007
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the March 20, 2007 Engineering/Finance and Insurance and Plan Administrator Committee Meetings.
Recommended Board Action for the April 26, 2007
Meeting: Approve minutes for
the March 20, 2007 Engineering/Finance
and Insurance and Plan Administrator Committee meetings and place on the
Engineering/Finance and Insurance approval list for the April 26, 2007 meeting
of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering/Finance and Insurance Committee approval list for Thursday’s Regular meeting of the Board of Directors.
There
are no action items.
2. El Toro Water District Capital Project Status
Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
3. Hydro-Excavator Vehicle Inspection and Operating Overview (Oral Report)
Staff will provide the
Directors with a field inspection and operational overview of the recently procured
Hydro-Excavator that is utilized by the Operations Department to facilitate
safe, efficient and regulatory compliant excavations within public and private
right-of-way. The field inspection will take place immediately following
the Engineering and Finance/Insurance Committee meeting.
4. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
April 24, 2007
CALL MEETING TO ORDER – Chairman Martin
5. Insurance Update Report Dated April 24, 2007 (Reference Material Included)
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration Dated April 24, 2007 and
Receive and File Financial Statements as of March 31, 2007 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated April 24, 2007 and Receive and File Financial Statements as of March 31, 2007.
Recommended
Board Action for the April 26, 2007 Board Meeting: Staff recommends
that the Board: 1) Approve, ratify and confirm payment of those bills as set
forth in the schedule of Bills for Consideration dated April 24, 2007, and 2)
receive and file the Financial Statements as of March 31, 2007 and place on the
Engineering, Finance/Insurance approval list for the April 26, 2007 meeting of
the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
7. Southern
Staff will comment on renewing the District’s membership in the Southern California Alliance of Publicly Owned Treatment Works (SCAP).
Recommended Board Action for the April 26, 2007 Board Meeting: Staff recommends that the Board consider renewing the District’s annual membership in the Southern California Alliance of Publicly Owned Treatment Works (SCAP) in the amount of $3,264.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
8.
Staff will comment on renewing the District’s
Recommended Board Action for the April 26, 2007 Board Meeting: Staff recommends that the Board consider renewing the District’s annual Chairman Circle sponsorship in the South Orange County Regional Chambers of Commerce in the amount of $5,000.
Committee
Recommendation: The
Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
9. Caporicci & Larson Audit Engagement Letter (Reference Material Included)
Staff will review and comment on the Caporicci & Larson Audit Engagement Letter for the year ending June 30, 2007.
Recommended Board Action for the April 26, 2007 Board Meeting: Staff recommends that the Board consider approving the Caporicci & Larson Audit Engagement Letter.
Committee
Recommendation: The
Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
TREASURER INFORMATION ITEMS
10. Government Accounting
Standards Board Statement Number 45 (GASB #45) (Reference Material Included)
Staff will review with
the Board the new reporting requirements dictated by GASB # 45 and will review
the draft actuarial which calculates the unfunded cost associated with employee
post retirement medical benefits.
11. 457 Deferred Compensation Plan as it Relates to Statutory
Employees (Directors) and Social Security (Reference Material
Included)
Staff will provide an
update on the 457 Deferred Compensation Plan as it relates to statutory
employees (Directors) and Social Security.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
PLAN ADMINISTRATOR MEETING
DECEMBER 26, 2006
At this time President Martin will call for a
meeting of the Plan Administrator of the El Toro Water District’s Retirement
Savings Plan and Trust Agreement.
12. Employee
Request for Hardship Distribution (Oral)
Mr. Grandy will comment on the approved request from an employee for a hardship disbursement from the District’s 401(k) Retirement Plan. The employee’s application met all the requirements for withdrawal of funds from
their contribution.
Staff Recommendation: Staff recommends that the Board ratify the above request for hardship disbursement from the District’s 401(k) Retirement Plan.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,