I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
PLAN ADMINISTRATOR MEETING
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Committee Member Martin
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committees. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
a.
Recognition of Water Awareness Poster Winner
The El Toro Water District (ETWD) Board of Directors will recognize Mrs. Rosa Ho and her daughter Emily Ho, Winner of the “Water is Life” annual poster and slogan contest. Emily attends Del Cerro Elementary School and is in Mrs. Duffy’s 3rd grade class.
As part of Water Awareness month, each year the Municipal Water District
of Orange County (MWDOC) and its member agencies sponsor a "Water is
Life" poster and slogan contest promoting their ideas of wise water
use. The contest is open to all
The winning slogans and posters are highlighted in a school-year
calendar that is delivered to all
PLAN
ADMINISTRATOR MEETING
May 22, 2007
At this time President Martin will call the meeting of the Plan Administrator of the El Toro Water District's 401(k) Retirement Savings Plan to order.
1. Quarterly
Report on ETWD’s 401(k) Retirement Savings Plan
(Report Will Be Distributed at Meeting)
a.
Representatives
from Union Bank will review and comment on the performance of ETWD’s 401(k) Retirement
Savings Plan.
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
ENGINEERING COMMITTEE
May 22, 2007
2. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the April 24, 2007 Engineering and Finance/Insurance Committee and Plan Administrator Meeting.
Recommended Board Action at the May 24, 2007 Meeting: Approve minutes for the April 24, 2007 Engineering and Finance and Insurance Committee and Plan Administrator meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the May 24, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the Regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
3. Water Recycling Plant (WRP) Bar
Screen Replacement (Reference Material Included)
Staff will review and
comment on the award of a purchase order for material acquisition to Coombs
Hopkins in the amount of $119,977.47 to replace the existing Bar Screen at the
Water Recycling Plant. Staff will also
review and comment on the award of a purchase order for construction to Schuler
Engineering in the amount of $15,566 to install the new Bar Screen. The adopted 2006/2007 budgeted allocation for
the replacement of the WRP Bar Screen is $200,000.
Recommended
Board Action at the May 24, 2007 Board Meeting: Staff
recommends that the Board of Directors authorize the District’s General Manager
to issue a purchase order to Coombs Hopkins in the amount of $ 119,977.47 for
the replacement of the WRP Bar Screen.
Staff further recommends that the Board of Directors authorize the
District’s General Manager to issue a purchase order to Schuler Engineering
Corp. in the amount of $15,566 to install the new Bar Screen. Staff finally recommends that the Board
authorize the General Manager to fund the project costs from the District’s
Capital Reserves in accordance with the District’s adopted Capital Reserve
Policy.
Committee
Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
Staff will review and comment on the award of a
purchase order for material acquisition to Southwest Valve and Equipment in the
amount of $35,018.75 for
the purchase of a 24” motorized ball valve. Staff will also review and comment on the
award of a purchase order for construction to D.M. Kisling Construction in the
amount of $32,750 for the installation of the ball valve. Staff will finally review and comment on the award
of a purchase order for construction Gilbert & Stearns, Inc. in the amount
of $5,500 for the electrical connection of the motorized actuator and
installation of the valve control facilities.
The adopted budgeted allocation for the R-6 Reservoir Transmission
System Hydraulic Improvements is $200,000.
Recommended Board Action at
the May 24, 2007 Meeting: Staff recommends that the Board of Directors authorize the District’s
General Manager to issue a purchase order to Southwest Valve and Equipment in
the amount of $35,018.75 for the purchase of a 24” motorized ball valve. Staff also recommends that the Board of
Directors authorize the District’s General Manager to issue a purchase order to
D.M. Kisling Construction in the amount of $32,750 for the installation of the
ball valve. Staff further recommends
that the Board of Directors authorize the District’s General Manager to issue a
purchase order to Gilbert & Stearns, Inc. in the amount of $5,500 for the
electrical connection of the motorized actuator and installation of the valve
control facilities.
Staff finally recommends that the Board authorize
the General Manager to fund the project costs from the District’s Capital
Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and Finance/Insurance
Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING GENERAL INFORMATION ITEMS
5. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
6. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE
MEETING
May 22, 2007
CALL MEETING TO ORDER –Chairman Martin
TREASURER ACTION ITEMS
7. Financial Package -
Authorization to Approve Bills for Consideration Dated May 22, 2007 and Receive
and File Financial Statements as of April 30, 2007 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated May 22, 2007 and Receive and File Financial Statements as of April 30, 2007.
Recommended Board Action at the May 24, 2007 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated May 22, 2007, and
2) Receive and file the Financial Statements as of April 30, 2007.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
8. Proposed
Staff will review and
comment on proposed amendments to CUWCC BMP 10 and BMP 11 along with each BMP’s
respective impact on ETWD’s current/future rate structure and general BMP
compliance.
Recommended Board
Action at the May 24, 2007 Board Meeting: Staff
recommends that the Board of Directors consider authorizing the General Manager
to execute a CUWCC ballot form indicating a support or non-support position on
proposed amendments to CUWCC BMP’s 10 and 11.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
TREASURER INFORMATION ITEMS
There are no information
items.
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,