I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
PLAN ADMINISTRATOR
MEETING
7:30 A.M.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Dudley
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
June 26, 2007
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the May 22, 2007 Engineering/Finance and Insurance Committee Meeting, the May 22, 2007 Plan Administrator Meeting, and the June 14, 2007 Audit Committee Minutes.
Recommended Board Action at the June 28, 2007 Meeting: Approve minutes for the May 22, 2007 Engineering/Finance and Insurance Committee meeting, the May 22, 2007 Plan Administrator meeting, and the June 14, 2007 Audit Committee Minutes and place on the Engineering, Finance/Insurance approval list for the June 28, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
2. Baker Plant Regional Treatment Facility (Reference Material
Included)
Staff
will review and comment on the status of the Baker Plant Project including a
proposed Pilot Study. The District’s
share of the Pilot Study and ancillary costs, based on the percentage
participation defined in the existing MOU, is $81,408. Staff will also provide a presentation
outlining the costs and benefits associated with purchasing capacity in the
Baker Plant.
Recommended Action at the June 28, 2007 Board
Meeting:
Staff
recommends that the Board of Directors authorize the President and Secretary to
execute Amendment No. 2 to the Memorandum of Understanding with the
participating agencies. Staff further
recommends that the Board authorize the General Manager to fund the project
costs from Capital Reserves in accordance with the District’s adopted Capital
Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
3. Hydroexcavator Dump Facility (Reference Material Included)
Staff will review and
comment on the award of a contract to KB Landscape to construct a
Hydroexcavator dump facility at the ETWD Maintenance Yard. The adopted
2006/2007 budgeted allocation for the dump facility project is $15,000.
Recommended
Action at the June 28, 2007 Board Meeting:
Staff recommends that the
Board of Directors authorize the District’s President and General Manager to enter
into a contract with KB Landscape in the amount of $42,175 for the construction
of the Hydroexcavator Dump Facility.
Staff further recommends that the Board authorize the General Manager to
fund the project costs from the District’s Capital Reserves in accordance with
the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
4. Field Office Expansion Project (Reference Material
Included)
Staff will review and comment
on the award of an architectural contract to David Evans and Associates in the
amount of $23,700 to develop alternative construction plans and specifications
for the Field Office Expansion Project.
Recommended Action at the
June 28, 2007 Board Meeting: Staff recommends that the
Board of Directors ratify the General Manager’s action to authorize award of an
architectural contract to David Evans and Associates in the amount of $23,700
to develop alternative construction plans and specifications for the Field
Office Expansion Project.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
5. El Toro Water District Capital Project Status
Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
6. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
PLAN ADMINISTRATOR MEETING
June 26, 2007
At this time President Martin will call the meeting of the Plan Administrator of the El Toro Water District's 401(k) Retirement Savings Plan to order.
7. 401(k) Retirement Savings
Plan (Reference Material Included)
Staff will review and comment on the amended
and restated El Toro Water District 401(k) Retirement Savings Plan.
Recommended Board Action at the June 28, 2007 Board Meeting: The Board will consider adoption of Resolution No. 07-6-1 approving the amended and restated El Toro Water District 401(k) Retirement Savings Plan.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
RESOLUTION NO. 07-6-1
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EL TORO WATER DISTRICT
ADOPTING THE AMENDED AND RESTATED
EL TORO WATER DISTRICT
RETIREMENT SAVINGS PLAN
[401(k) Plan]
CLOSE PLAN ADMINISTRATOR MEETING
REGULAR SESSION
FINANCE/INSURANCE
COMMITTEE MEETING
June 26, 2007
CALL MEETING TO ORDER –Chairman Martin
TREASURER ACTION ITEMS
8. Financial Package -
Authorization to Approve Bills for Consideration dated June 26, 2007 and
Receive and File Financial Statements as of May 31, 2007 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated June 26, 2007 and Financial Statements as of May 31, 2007.
Recommended
Board Action at the June 28, 2007 Board Meeting: Staff recommends that
the Board: 1) Approve, ratify and confirm payment of those bills as set forth
in the schedule of Bills for Consideration dated June 26, 2007, and 2) receive
and file the Financial Statements for the period ending May 31, 2007 and place on the
Engineering, Finance/Insurance approval list for the June 28, 2007 meeting of
the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering/FIC Committee recommended
approval list for the regular meeting of the Board of Directors.
9. Cost of Living
Adjustment (COLA) (Reference
Material Included)
Staff will review and
comment on the May 31, 2007 Consumer Price Index (CPI) for the
Recommended Board Action at the June 28, 2007 Board Meeting: The Committee will consider taking action approving a Cost of Living Adjustment (COLA) for the District’s employees for fiscal year 2007/08.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
10. Amendment
No. 3 to the El Toro Water District 457 Deferred Compensation Savings Plan –
Resolution No. 07-6-2
(Reference Material Included)
Staff will review and comment on Amendment No. 3 to the District’s 457
Deferred Compensation Savings Plan.
Recommended Action at the June 28, 2007 Board Meeting: The Board of Directors will consider approving Resolution No. 07-6-2
which adopts Amendment No. 3 to the District’s 457 Deferred Compensation Savings
Plan.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
RESOLUTION NO. 07-6-2
RESOLUTION OF THE
BOARD OF DIRECTORS
OF THE EL TORO
WATER DISTRICT
ADOPTING AMENDMENT
NO. 3 TO THE
EL TORO WATER
DISTRICT
457 DEFERRED
COMPENSATION SAVINGS PLAN
11. South Coast Water District Joint Regional Water Supply System (JRWSS)
Fiscal Year Budget 2007/08 (Reference Material Included)
Staff
will review and comment on the proposed Joint Regional Water Supply System
(JRWSS) fiscal year 2007/08 budget. The
JRWSS delivers water from the MWD system to numerous South County
Agencies. Capacity Ownership and the
Operation and Maintenance (O&M) of the JRWSS is administered in accordance
with the terms and conditions of a Joint Powers Agreement (JPA).
ETWD,
as a member agency and capacity owner in the JRWSS, is obligated to pay its proportionate
share of Capital and O&M costs as delineated in the proposed JRWSS 2007/08
Budget. Staff has reviewed and
incorporated the elements of the JRWSS budget, which directly impact ETWD into
the ETWD’s 2007/08 Budget.
Recommended Board Action at the June 28, 2007
Meeting: Staff recommends approval of the proposed 2007/08
JRWSS budget as submitted and incorporated into the ETWD 2007/08 Budget. Staff further
recommends
that upon such approval, written notification of such action be prepared and
submitted to the JRWSS.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
12.
Staff will review and comment on the proposed South Orange County Wastewater Authority (SOCWA) Fiscal Year 2007/08 Budget. The SOCWA is a Joint Powers Authority (JPA) created for the purpose of providing wastewater treatment, disposal and water reclamation services to its Member Agencies through various General and Project Committees.
ETWD,
as a member agency and capacity owner in SOCWA, is obligated to pay its
proportionate share of Capital and O&M costs as delineated in the proposed
SOCWA 2007/08 Budget. Staff has reviewed
and incorporated the elements of the SOCWA Budget, which directly impact ETWD
into the ETWD's proposed 2007/08 budget.
Recommended Board Action at June 28, 2007 Meeting: Staff recommends approval of the proposed 2007/08
SOCWA Budget as submitted and incorporated into the ETWD 2007/08 Budget. Staff further recommends that upon such
approval, written notification of such action be prepared and submitted to SOCWA.
Committee
Recommendation: The
Committee will consider placing this matter on the Finance and Insurance
Committee's recommended approval list for the Regular meeting of the Board of Directors.
13. Annual
Agreements Exceeding $20,000 - for
Fiscal Year 2007-08 (Oral
Report)
Mr. Grandy will discuss issuing Purchase Orders for goods and services that exceed $20,000. The purpose for entering into annual agreements with these vendors is to achieve the best prices for the goods and services. While the cost of individual goods or services may be modest, the cumulative effect of an annual contract exceeds the authority of staff to enter into such an agreement.
Recommended Board Action at the June 28, 2007 Meeting: Staff recommends that the Board authorize the District's General Manager and Treasurer to execute Purchase Orders with the following vendors: (1) Spectrum Landscape not to exceed $84,000, and (2) Lou Rose Services (janitorial) not to exceed $29,000.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
14. El Toro Water District’s Quarterly Audit
Report for January, February, and March 2007 (Reference Material Included)
Staff will
review and comment on Caporicci & Larson’s Quarterly Audit Report of ETWD’s
Financial Statements for the period January 1, 2007 through March 31, 2007.
Recommended Board Action at the June 28, 2007
Board Meeting: The Committee will consider receiving and
filing Caporicci & Larson’s Quarterly Audit Report of ETWD’s Financial
Statements for the period January 1, 2007 through March 31, 2007.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering, FIC Committee recommended
approval list for the Regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
15. Employee 457 Deferred
Compensation Savings Plan (Oral Report)
Staff and General
Counsel will review and compare Plan Management and Operation roles and
fiduciary responsibilities for the Employee 457 Deferred Compensation Savings
Plan and the 401(k) Retirement Savings Plan.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,