I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Committee Member Martin
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
July 24, 2007
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the June 26, 2007 Engineering and Finance/Insurance, and Plan Administrator Committee meetings.
Recommended Action at the July 26, 2007 Board Meeting: Approve minutes for the June 26, 2007 Engineering and Finance/Insurance, and Plan Administrator Committee meetings and place on the Engineering and Finance/Insurance Committee’s approval list for the July 26, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2.
Aliso Creek Lift Station Pump
Replacement (Reference Material
Included)
Staff will
comment on the replacement of the pumps at the Aliso Creek Lift Station. The 2007/08 capital budget for this project
is $255,000.
Recommended Action at the July 26, 2007 Board Meeting:
Staff recommends that the
Board of Directors authorize the District’s General Manager to award a purchase
order to Wilo-Emu in the amount of $156,615 for the replacement of the pumps at
the Aliso Creek Lift Station. Staff also
recommends that the Board of Directors authorize the District’s General Manager
to issue a purchase order to Watson Mechanical, Inc. in the amount of $18,520
for the installation of the pumps. Staff
further recommends that the Board authorize the General Manager to fund the
project costs from the District’s Capital Reserves in accordance with the District’s
adopted Capital Reserve Policy.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering/FIC recommended approval
list for the regular meeting of the Board of Directors.
3.
Geographical
Information System/ Computer Management Maintenance System (GIS/CMMS) Needs
Assessment Study
(Oral Report)
Advanced Infrastructure Management (AIM) and staff
will comment on the conclusions and recommendations of the GIS/CMMS Needs Assessment
Study.
4. SOCWA Effluent Transmission Main
Repair (Reference Material Included)
Staff will review and
comment on the recent failure and subsequent repair of the SOCWA Effluent
Transmission Main outside the ETWD Water Recycling Plant.
5. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
6. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
July 24, 2007
CALL MEETING TO ORDER – Chairman Martin
7. Insurance Update Report Dated July 24, 2007 (Reference Material Included)
Staff will review and comment on the Insurance Report for the period April 1, 2007 through June 30, 2007.
TREASURER ACTION ITEMS
8. Financial Package -
Authorization to Approve Bills for Consideration dated July 24, 2007 and
Receive and File Financial Statements as of June 30, 2007 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated July 24, 2007 and Receive and File Financial Statements as of June 30, 2007.
Recommended Action at the July 26, 2007 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated July 24, 2007, and 2) receive and file the Financial Statements for the period ending June 30, 2007 and place on the Engineering and Finance/Insurance Committees approval list for the July 26, 2007 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering/FIC recommended approval
list for the regular meeting of the Board of Directors.
9. Capital
Facility Fee Study (Reference Material
Included)
Staff will review and
comment on a proposal received by Rafteus Financial Consultants, Inc. in the
amount of $28,250 to evaluate and update the District’s Water and Sewer Capital
Facility Fee schedule for residential and commercial development and tenant improvement
projects.
Recommended Action at the July 26, 2007 Board Meeting: Staff recommends that
the Board of Directors authorize the General Manager to enter into a consulting
contract with Rafteus Financial Consultants, Inc. in the amount of $28,250 to
complete a Capital Facility Fee Study.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering/FIC recommended approval
list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
10. Proposition 218 Process and Notice Update (Reference Material Included)
Staff will review and
comment on a draft Rate Adjustment Notice, a customer/property owner
distribution list and timeline for same. Said Draft Notice
conforms to and complies with current Proposition 218 noticing
requirements.
11.
(Reference
Material Included)
Staff and/or
representatives from the California Asset Management Program will report on the
District’s investment holdings and CAMP’s investment philosophy. CAMP
assists the District with short-term investment alternatives.
12. Employee 457 Deferred Compensation Savings Plan (Oral Report)
Staff and General
Counsel will review and compare Plan Management and Alternative Operation roles
and fiduciary responsibilities for the Employee 457 Deferred Compensation
Savings Plan and the 401(k) Retirement Savings Plan.
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,