I hereby certify that the following agenda
was posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Alisos Boulevard, Lake Forest, California.
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Kahn
PLEDGE OF ALLEGIANCE – Committee Member Dudley
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
August 21, 2007
1. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the July 24, 2007 Engineering and Finance/Insurance Committee, and the minutes for the August 14, 2007 Computer Committee meeting.
Recommended Board Action at the August 23, 2007 Meeting: Approve minutes for the July 24, 2007 Engineering and Finance and Insurance Committee meeting, approve the minutes for the August 14, 2007 Computer Committee meeting, and place on the Engineering and Finance/Insurance Committee’s approval list for the August 23, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the Regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. R-6 Outlet System Check Valve and Drain Valve Project (Reference Material Included)
Staff will review and comment on the R-6 Outlet System Check Valve and Drain Valve Replacement Project. The project replaces the existing 36” Outlet Check Valve and replaces/upgrades the 36” Drain Valve inclusive of a motorized operator. The 2007/08 Capital Budget for the project is $70,000.
Recommended Board Action at the August 23, 2007 Meeting: Staff recommends that the Board of Directors authorize the General Manager to award a purchase order to Crump & Company, Inc. in the amount of $42,270 for the purchase of the R-6 36” Outlet Check Valve and Drain Valve. Staff also recommends that the Board of Directors authorize the District’s General Manager to award a purchase order to S.S. Mechanical Corporation in the amount of $39,000 for the installation of the replacement valves. Staff further recommends that the Board of Directors authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the Regular meeting of the Board of Directors.
3. Sanitary Sewer Order No. 2006-0003-DWQ – ETWD Sewer System Management Plan (Reference Material Included)
Staff will review and comment on Statewide General Waste Discharge Requirements for Sanitary Sewer Systems as prescribed in the State Water Resources Control Board Sanitary Sewer Order No. 2006-0003-DWQ (Order). The Order requires sanitary sewer systems enrolled under the Statewide General Waste Discharge Requirements to develop and implement a sewer system management plan (SSMP). As a participant in the Statewide program, ETWD is required to prepare and submit a SSMP Development Plan and a Schedule and a Final SSMP to the State Water Resources Control Board. The Order further requires that the SSMP Development Plan, Schedule and Final SSMP be approved by the District’s governing board. In accordance with the Order’s timeline, staff has prepared the SSMP Development Plan and Schedule for Board consideration.
Recommended Board Action at the August 23, 2007 Meeting: Staff recommends that the Board of Directors approve the proposed SSMP Development Plan and Schedule and to authorize the General Manager to submit same to the State Water Resources Control Board.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the Regular meeting of the Board of Directors.
4. El Toro Water District Capital Project Status Report
(Reference Material Included)
Mr. Cafferty will review and comment on the El Toro Water District Capital Project Status Report.
5. Engineering Items Discussed at Various Conferences and Meetings (Oral Report)
The Committee will discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
August 21, 2007
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
6. Financial Package - Authorization to Approve Bills for Consideration Dated August 21, 2007 and Receive and File Financial Statements as of July 31, 2007 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated August 21,
2007 and Financial Statements as of July 31, 2007.
Recommended Board Action at the August 23, 2007 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated August 21, 2007, and 2) receive and file the Financial Statements for the period ending July 31, 2007 and place on the Engineering and Finance/Insurance Committees approval list for the August 23, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the Regular meeting of the Board of Directors.
The Board will discuss scheduling a public hearing to receive and consider public comments regarding proposed increases to the District’s rates, fees and charges, effective November 1, 2007.
Recommended Board Action at the August 23, 2007 Board Meeting: The committee will consider authorizing the General Manager to: (1) schedule a Public Hearing for October 25, 2007 for the purpose of adopting modifications to the District’s rates, fees, and charges, effective November 1, 2007, (2) authorize the District’s General Manager and General Counsel to publish/distribute the required legal notices concerning the proposed modifications to the District’s Rules and Regulations, and (3) that said action be placed on the Engineering and Finance/ Insurance Committee’s approval list for the regular meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the Regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
8. El Toro Water District 457 Deferred Compensation Plan - Investment Administration (Oral Report)
Staff will review and discuss proposals received from firms specializing in retirement savings plan investment administration, management and fiduciary responsibility. The proposals were solicited for the purpose of identifying the most qualified firm to potentially assist the Board of Directors carry out their fiduciary role as the Plan Sponsor for the El Toro Water District Employee 457 Deferred Compensation Plan and to maximize opportunities for plan participants to meet their retirement goals.
CLOSE FINANCE AND INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting. If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.