I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
September 25, 2007
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the August 21, 2007 Engineering and Finance/Insurance Committee.
Recommended Board Action at the September 27, 2007 Meeting:
Approve minutes for the August 21, 2007 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the September 27, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Chloramination Facility Chemical Feed Pump and Motor Replacement Project (Reference Material Included)
Staff will review and
comment on bids received for the replacement of six existing chemical feed
pumps and motors utilized for disinfection of drinking water conveyed from the
R-6 Reservoir to the District’s distribution system, to Santa Margarita Water
District and to Moulton Niguel Water District. The proposed project will
replace the worn-out pumps and motors and provide improved redundancy for
maintenance and emergency operations. The adopted 2007/08 Capital
Facility Budget allocated $105,000 for this project.
Recommended Action at
the September 27, 2007 Board Meeting: Staff recommends
that the Board of Directors authorize the General Manager to execute Purchase
Order Agreements with Siemens Water Technologies in the amount of $78,316.05 to
replace the Chloramination Facility Chemical Feed Pumps and Motors, and with
Motoronics in the amount of $28,880 for electrical and PLC/SCADA programming
services. Staff further recommends that the Board of Directors authorize
the General Manager to fund the project costs from the District’s Capital
Facility Reserves in accordance with the adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
3. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
4. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
September 25, 2007
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
5. Financial Package -
Authorization to Approve Bills for Consideration Dated September 25, 2007 and
Receive and File Financial Statements as of August 31, 2007
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated September 25, 2007 and Financial Statements as of August 31, 2007.
Recommended Board Action for the September 27, 2007 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated September 25, 2007, and 2) receive and file the Financial Statements for the period ending August 31, 2007 and place on the Engineering and Finance/Insurance Committees approval list for the September 27, 2007 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for the regular meeting of the Board of Directors.
6. ETWD Employee 457 Deferred Compensation Plan
(Plan) Investment Advisory Service Agreement with Mesirow Financial Management,
Inc. (Mesirow) and Amendment to Plan Investment Policy Statement (IPS) (Reference Material Included)
Staff will
review and comment on (1) a proposal to enter into an Investment Advisory
Service Agreement with Mesirow to act as Plan co-fiduciary and assist the Board
of Directors (Plan Sponsor) to select and monitor investment options offered to
employees under the Plan, and (2) proposed amendments to the IPS. Compensation to Mesirow is based upon a
calculated percentage of the overall Plan value. Initial annual compensation will be $1,400.
Committee Recommendation: The
Board will consider authorizing the Board of Director’s President to (1) enter
into an Investment Advisory Service Agreement with Mesirow Financial Management,
Inc, and (2) approve proposed amendments to Plan IPS.
7. Capital Facility Fee Reserve
Reconciliation in Accordance with SB1760 (Government Code Section 66013) (Reference Material Included)
Staff will review and
comment on the 2006/07 fiscal year reconciliation of the District’s restricted
Capital Facility Fee Reserve. In
accordance with SB1760 (Government Code Section 66013), the District is
obligated to reconcile financial information regarding the nature, balances,
collections, earnings and expenditures of funds in the Capital Facilities Fee
Reserve. As such, a reconciliation
report of the 2006/07 fiscal year has been prepared.
Recommended Action at the September 27, 2007 Board Meeting: Staff recommends that
the Board of Directors receive and file the 2006/07 fiscal year Capital
Facility Fee Reserve reconciliation report.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering/FIC recommended approval
list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
8. Sinking Fund Reserve Report and
Reconciliation for Fiscal Year 2006/07 (Reference Material Included)
Staff will
review and comment on the Sinking Fund Reserve Report and Reconciliation for
Fiscal Year 2006/07.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,