I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Dudley
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
October 23, 2007
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the September 25, 2007 Engineering and Finance/Insurance Committee, and the October 9, 2007 Audit Committee minutes.
Recommended Board Action at the October 25, 2007 Meeting:
Approve minutes for the September 25, 2007 Engineering and Finance/Insurance Committee meeting, and the October 9, 2007 Audit Committee meeting, and place on the Engineering and Finance/Insurance Committee’s approval list for the October 25, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Spartan Booster Station Spare Pump (Reference Material Included)
Staff will review and comment on
the proposal received for the purchase of a spare 40 hp pump for the Spartan
Booster Station. The adopted 2007/08
Capital Equipment Budget allocated $35,000 for this equipment purchase.
Recommended Action at the October 25, 2007 Board Meeting: Staff recommends that the Board of Directors authorize the General Manager to award a Purchase Order to Layne Christensen Company in the amount of $34,146.75 to provide a spare pump for the Spartan Booster Station. Staff also recommends that the Board of Directors authorize the General Manager to fund the project costs from the District’s Capital Facility Reserves in accordance with the adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider
placing this item on the Engineering and Finance/Insurance Committee approval
list for the regular meeting of the Board of Directors.
3. P-1 Check Valves (Reference Material Included)
Staff will review and comment on
the proposals received for the purchase and installation of three new 10”
discharge check valves at the P-1 Pump Station.
The first proposal, from Crump & Co. Inc., is for the purchase of
the check valves. The second proposal,
from Watson Mechanical, Inc., is for the installation of the new valves. The sum of the subject proposals amounts to $27,998.92. The adopted 2007/08 Capital Equipment Budget
allocated $30,000 for this project.
Recommended Action at
the October 25, 2007 Board Meeting: Staff
recommends that the Board of Directors authorize the General Manager to 1)
award a Purchase Order to Crump & Co. Inc. in the amount of $11,702.92, and
2) award a Purchase Order to Watson Mechanical, Inc. in the amount of $16,296.00. Staff also recommends that the Board of
Directors authorize the General Manager to fund the project costs from the
District’s Capital Facility Reserves in accordance with the adopted Capital
Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
4. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS
REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
October 23, 2007
CALL MEETING TO ORDER – Chairman Martin
INSURANCE UPDATE REPORT
6. Quarterly Insurance Update Report (Reference Material Included)
Staff will
review and comment on the Quarterly Insurance Report for the period July 1,
2007 through September 30, 2007.
TREASURER ACTION ITEMS
7. Financial Package -
Authorization to Approve Bills for Consideration Dated October 23, 2007 and
Receive and File Financial Statements as of September 30, 2007
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated October 23, 2007 and Financial Statements as of September 30, 2007.
Recommended Board Action for the October 25, 2007 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated October 23, 2007, and 2) receive and file the Financial Statements for the period ending September 30, 2007 and place on the Engineering and Finance/Insurance Committees approval list for the October 25, 2007 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for the regular meeting of the Board of Directors.
8. Annual Audit Report (Reference Material Included)
Representatives
from Caporicci & Larson will review and comment on the Auditor’s report for
the period ending fiscal year June 30, 2007.
Recommended Board Action at the October 25,
2007 Board Meeting: Staff recommends 1) that the Board of Directors receive and file
the Audit Report for fiscal year ending June 30, 2007, and 2) authorize the District’s staff to provide
50 copies of the District’s Audit Report to the various national
depositories,
bondholders and trustees in keeping with the District’s financial obligations.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering Committee’s
recommended approval list for the regular meeting of the Board of Directors.
9. Resolution No. 07-10-1 – Adoption of
the El Toro Water District’s (ETWD) Appropriations Limit for Fiscal Year
2007/08 (Reference Material
Included)
Staff will
review and comment on the District’s Appropriations Limit for the 2007/08
fiscal year, which are set forth in Resolution No. 07-10-1.
Recommended Board Action at the October 25,
2007 Board Meeting: The FIC recommends adoption of Resolution No.
07-10-1. Said Resolution adopts the
District’s Appropriations Limits for the 2007/08 fiscal year.
Committee Recommendation: The
Committee will consider placing this matter on the FIC Committee’s recommended
approval list for the regular meeting of the Board of Directors.
RESOLUTION NO. 07-10-1
RESOLUTION OF THE BOARD OF
DIRECTORS
OF THE EL TORO WATER DISTRICT
DECLARING ITS 2007/08
APPROPRIATIONS
LIMIT PURSUANT TO ARTICLE XIII
B OF THE
CONSTITUTION OF THE STATE OF
TREASURER INFORMATION ITEMS
There are no information items.
ATTORNEYS REPORT
CLOSED SESSION
At this time the
Board President will call for a Closed Session to confer with the District’s
Attorney pursuant to subdivision (b) of Government Code Section 54956.9 –
(Potential Litigation/one matter unidentified).
REGULAR SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,