I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Werner
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
November 19, 2007
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the October 23, 2007 Engineering and Finance/Insurance Committee.
Recommended Board Action at the November 20, 2007 Meeting:
Approve minutes for the October 23, 2007 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the November 20, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Headworks Influent Channel Coating Project (Reference Material Included)
Staff
will review and comment on the WRP Headworks Influent Channel Coating
Project. The proposed project will
repair the deteriorated structure that conveys influent flow to the Headworks
screening facilities. The deteriorated
concrete surface of the Headworks influent channel will be restored and coated
to protect the channel and preserve the integrity of the structure. The Project will require a bypass of sewer
influent flows from two sources. The
bypass of one of the two influent sources, was previously approved by the Board
but has not yet been contracted. The
cost of the bypass will be allocated to the Headworks Influent Channel Coating
Project and to the Northline Lift Station Improvement Project. The 2007/08 adopted budget for the WRP Headworks
Influent Channel Coating Project is $50,000.
Recommended Action at the November 20, 2007 Board Meeting: Staff recommends that the Board of
Directors authorize the District’s General Manager to 1) enter into a
construction contract with Sancon Engineering, Inc. in the amount of $12,000
for the construction of the Headworks Influent Channel Repair Project; and 2)
enter into a contract with Charles King Company in the amount of $46,981 for
installation and operation of a sewer bypass system for both influent sources
to the WRP. Staff also recommends that
the Board authorize the General Manager to fund the project costs from the
District’s Capital Reserves in accordance with the District’s adopted Capital
Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
3. Crew Trucks Replacement (Units 52
and 53) (Reference Material Included)
Staff will review and comment on the purchase of two new crew trucks
for the District’s Operations Department.
The crew trucks, used on a daily basis in the course of maintenance of
the ETWD water distribution system and sewer collection system, will replace
two existing 25 year old vehicles. The
2007/08 adopted budget for this equipment purchase is $250,000.
Recommended Action at the November 20, 2007
Board Meeting: Staff recommends that the Board of Directors
authorize the General Manager to 1) enter into a Purchase Order Contract with Villa
Ford in the amount of $126,490.11 for the purchase of two F650 Diesel Truck
Chassis; and 2) enter into a Purchase Order Contract with California Truck
Equipment Company in the amount of $120,005.97 for the installation of the
truck work bodies on each truck. Staff
further recommends that the Board authorize the General Manager to fund the
project costs from the District’s Capital Reserves in accordance with the
District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
4.
Staff will review and comment on the award
of a contract for inspection services to Psomas for the Field Administration
Office Building Improvement Project.
Recommended Action at the November 20, 2007 Board
Meeting: Staff
recommends that the Board of Directors authorize the General Manager to enter
into a consulting services contract with Psomas in the not to exceed amount of
$51,500 for construction inspection services for the Field Administration
Office Building Improvement Project.
Staff also recommends that the Board authorize the General Manager to fund
the project costs from the District’s Capital Reserves in accordance with the
District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
5. El Toro Water District Capital
Project Status Report (Reference Material
Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
6. Engineering Items Discussed at Various Conferences and
Meetings (Oral Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
November 19, 2007
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
7. Financial Package -
Authorization to Approve Bills for Consideration Dated November 19, 2007 and
Receive and File Financial Statements as of October 31, 2007
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated November 19, 2007 and Financial Statements as of October 31, 2007.
Recommended Board Action for the November 20, 2007 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated November 19, 2007, and 2) receive and file the Financial Statements for the period ending October 31, 2007 and place on the Engineering and Finance/Insurance Committees approval list for the November 20, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering Committee’s recommended approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
There are no information items.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary,