I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
PLAN ADMINISTRATOR MEETING
AND
PUBLIC FACILITIES
CORPORATION MEETING
7:30 a.m.
CALL TO ORDER – Vice President Goldman
PLEDGE OF ALLEGIANCE – Committee Member Martin
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
December 18, 2007
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the November 19, 2007 Engineering and Finance/Insurance Committee meeting.
Recommended Board Action at the December 20, 2007 Meeting: Approve minutes for the November 19, 2007 Engineering and Finance and Insurance
Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the December 20, 2007 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ATTORNEYS REPORT
CLOSED SESSION
At this time the
Board President will call for a Closed Session pursuant to Government Code
Section 54957(a) to consult with General Counsel and the District’s Security
Operations Manager on matters concerning the security of District facilities.
REGULAR SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
ENGINEERING ACTION ITEMS
2. Systemwide Facility Security Project (Phase I)
Staff has received and reviewed multiple Phase I Security Project proposals. The sum of the subject Phase I Security Project proposals amounts to $247,467. The total adopted 2007/08 Security Project Capital Facility Budget allocated $475,000 for this project.
Recommended Action at the December 20, 2007 Board Meeting: Staff recommends that the Board of Directors authorize the General Manager to 1) award a Purchase Order to ADT Security Services, Inc. in the amount of $129,730 for security related services, 2) award a Purchase Order to Southern California Security Centers, Inc. in the amount of $31,727 for security related services, and 3) award a Purchase Order to Nationwide Industries, LLC in the amount of $86,010 for security related services. Staff also recommends that the Board of Directors authorize the General Manager to fund the Phase I Security Project costs from the District’s Capital Facility Reserves in accordance with the adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
3. El Toro Water
District Capital Project Status Report (Reference Material Included)
Mr. Cafferty will review
and comment on the El Toro Water District Capital Project Status Report.
4.
Engineering Items Discussed at Various Conferences
and Meetings (Oral Report)
The Committee will
discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
PLAN
ADMINISTRATOR MEETING
December
18, 2007
At this time President Martin will call for a meeting of the Plan Administrator of the El Toro Water District’s Retirement Savings Plan and Trust Agreement.
INFORMATION
ITEM
5. Union Bank Of
Staff, General Counsel,
and a UBOC Representative will comment on UBOC’s
1) proposed transfer
of their defined contribution retirement record keeping, trust and
administrative obligation to Prudential Financial, and 2) proposal for Highmark
Capital Management to continue to provide Investment Management Services.
CLOSE PLAN
ADMINISTRATOR MEETING
REGULAR
SESSION
FINANCE/INSURANCE
COMMITTEE MEETING
December 18, 2007
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration dated December 18, 2007 and
Receive and File Financial Statements as of November 30, 2007 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated December 18, 2007 and Financial Statements as of November 30, 2007.
Recommended
Action at the December 20, 2007 Board Meeting: Staff recommends that
the Board: 1) Approve, ratify and confirm payment of those bills as set forth
in the schedule of Bills for Consideration dated December 18, 2007, and 2)
receive and file the Financial Statements for the period ending November 30,
2007 and place on
the Engineering and Finance/Insurance Committees approval list for the December
20, 2007 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for the regular meeting of the Board of Directors.
7. El Toro Water District’s Quarterly
Audit Report for July, August, and September 2007 (Reference Material Included)
Staff will
review and comment on Caporicci & Larson’s Quarterly Audit Report of ETWD’s
Financial Statements for the period July 1, 2007 through September 30, 2007.
Recommended Board Action at the December 20,
2007 Board Meeting: The Committee will consider receiving and
filing Caporicci & Larson’s Quarterly Audit Report of ETWD’s Financial Statements
for the period July 1 2007 through September 30, 2007.
Committee Recommendation: The
Committee will consider placing this matter on the Engineering, FIC Committee
recommended approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
There are no information items.
CLOSE FINANCE AND INSURANCE COMMITTEE
MEETING
EL TORO WATER DISTRICT
(ETWD)
DECEMBER 18, 2007
At this time President Martin
will call for a meeting of the El Toro Water District Public Facilities
Corporation.
The nonprofit Public
Facilities Corporation was formed May 27, 1993 for the purpose of providing
financial assistance to the El Toro Water District for issuing Certificates of
Participation (COP's).
8. Approve Minutes of the December 26, 2006 Annual Meeting
of the Public Facilities Corporation (Minutes Included)
The Board will be requested to approve the minutes of the December 26, 2006, Annual Meeting of the Public Facilities Corporation.
Staff Recommendation: The Board will consider approving the minutes of the December 26, 2006 Annual Meeting of the El Toro Water District Public Facilities Corporation.
9. Articles of Incorporation of the El
Toro Water District
Public Facilities Corporation (Reference Material Included)
Staff will comment on the incorporation of the above referenced Corporation.
10. Review
of the By-Laws of El Toro Water District
Public Facilities Corporation (By-Laws Included)
Pursuant to Section 3.05 of the By-Laws of the El Toro Water District Facility Corporation, Mr. Grandy will review the aforementioned By-Laws. The By-Laws were approved by Resolution PFC 93-5-1 adopted at the Board of Director's May 26, 1993 Special Meeting and Section 3.05 of the By-Laws were amended December 23, 2004 changing the annual meeting of the PFC Board to coincide with the same date and time as the regular scheduled December meeting of the El Toro Water District Board of Directors.
● Staff is not recommending any amendments to said By-Laws at this time.
11. Appointment of Officers of the El Toro
Water District Public Facilities Corporation (Oral)
The current Board members of the Public Facilities Corporation (PFC) will now appoint Directors and Officers of the El Toro Water District Public Facilities Corporation.
Staff Recommendation: The Board will consider taking action appointing the Directors and Officers of the El Toro Water District as Directors and Officers of the El Toro Water District Public Facilities Corporation.
CLOSE
PUBLIC FACILITES CORPORATION (PFC) MEETING
REGULAR SESSION
REVIEW SEXUAL
HARASSMENT VIDEO
The Board will review a video on Sexual Harassment in the workplace.
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,