I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the December 18, 2007 Engineering and Finance/Insurance Committee meeting, and the December 18, 2007 Plan Administrator meeting.
Recommended Board Action at the January 24,
2008 Meeting: Approve minutes
for the December 18, 2007 Engineering and
Finance and Insurance
Committee meeting, and the December 18, 2007 Plan Administrator meeting, and place on the Engineering, Finance/Insurance Committee approval list for the January 24, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Vehicle Replacement
(Reference Material Included)
Staff
will review and comment on the proposed purchase of two replacement vehicles as
defined in the 2007/2008 Capital Budget. The adopted 2007/2008 Budget
allocation is $55,000.
Recommended Action for the January 24,
2008 Board Meeting: Staff
recommends that the Board of Directors authorize the President and General
Manager to enter into a Purchase Agreement with Santa Margarita Ford in the
amount of $ 35,518.70 for the purchase of 2 replacement vehicles. Staff
further recommends that the Board authorize the General Manager to fund the
costs from the designated Capital Reserve in accordance with the District’s
adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing
this matter on the Engineering Committee’s recommended approval list for the regular
meeting of the Board of Directors.
3. Small Sewer Camera Van (Reference Material Included)
Staff will review and comment on the
proposed purchase of a van type vehicle for the District’s small sewer camera
as defined in the 2007/08 Capital Budget. The adopted 2007/08 Budget allocation is
$35,000.
Recommended Action for the January 24,
2008 Board Meeting: Staff
recommends that the Board of Directors authorize the President and General
Manager to enter into a Purchase Agreement with Santa Margarita Ford in the
amount of $ 19,729.40 for the purchase of the replacement sewer camera vehicle.
Staff further recommends that the Board authorize the General Manager to fund
the costs from the designated Capital Reserve in accordance with the District’s
adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing
this matter on the Engineering Committee’s recommended approval list for the regular
meeting of the Board of Directors.
4. El Toro Water District Capital Project Status
Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
INSURANCE
UPDATE REPORT
6. Quarterly Insurance Update Report (Reference Material Included)
Staff will review and comment on the Quarterly Insurance Report for the period October 1, 2007 through December 31, 2007.
7. Financial Package -
Authorization to Approve Bills for Consideration
and Receive and File Financial Statements Dated January
22, 2008
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated January 22, 2008 and Financial Statements as of December 31, 2007.
Recommended
Board Action for the January 24, 2008 Board Meeting: Staff recommends
that the Board: 1) Approve, ratify and confirm payment of those bills as set
forth in the schedule of Bills for Consideration dated January 22, 2008, and 2)
receive and file the Financial Statements for the period ending December 31,
2007 and place on
the Engineering, Finance/Insurance Committee approval list for the January 24,
2008 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering, Finance/Insurance Committee
recommended approval list for the regular meeting of the Board of Directors.
8. ETWD Draft Budget Schedule for Fiscal Year 2008/2009
(Reference
Material Included)
1. Staff will comment on the preliminary budget challenges and
considerations.
2. Staff will review the District’s draft budget
schedule for fiscal year 2008/09.
Recommended Action at the January 24, 2008 Board Meeting: The Committee will consider approving the District’s draft budget schedule for fiscal year 2008/09 as proposed by staff.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering, FIC Committee recommended
approval list for the regular meeting of the Board of Directors.
9. Association Membership Renewals
a. Water Education Foundation (Reference Material Included)
Staff will comment on renewing the District’s membership in the Water Education Foundation in the amount of $991.00 for calendar year 2008.
Recommended Action at the January 24, 2008 Board Meeting: The Committee will consider renewing the District’s membership in the in the Water Education Foundation in the amount of $991.00 for calendar year 2008.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
b.
Staff will comment on renewing the District’s membership in the Southern California Water Committee in the amount of $600.00 for calendar year 2008.
Recommended Action at the January 24, 2008 Board Meeting: The Committee will consider renewing the District’s membership in the Southern California Water Committee in the amount of $600.00 for calendar year 2008.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
10. El
Toro Water District Investment Policy Statement 1985-3 (IV) Pursuant to Policy
Statement (Reference Material Included)
Mr. Grandy will review and comment on the District's Investment Policy Statement 1985-3 (IV) revised by the Board February 24, 2005.
Recommended Action at the January 24, 2008 Board Meeting: Staff does not recommend any modifications to said policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
11. Appointment of Auditor – 2008/09 Fiscal Year (Oral Report)
Staff will report on the status of selecting a new Auditor to audit the District’s Financial Statements for fiscal year 2008/09. Caporicci & Larson will complete the audit for the year ended June 30, 2008.
12.
A
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,