I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Kahn
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the February 26, 2008 Engineering and Finance/Insurance Committee and Plan Administrator meetings.
Recommended Board Action at the March 27, 2008
Meeting: Approve minutes for
the February 26, 2008 Engineering and
Finance and Insurance
Committee and the Plan Administrator meetings and place on the Engineering, Finance/Insurance approval list for the March 27, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
2.
Reservoir Management System (Reference Material
Included)
Staff will review and comment on the proposed installation of a Reservoir Management System at the R-4 Reservoir. The Reservoir Management System will preserve the chlorine residual in the R-4 Reservoir thereby improving water quality in the Ultra High Zone, High Zone, Reduce High Zone and Mid Zone.
Staff developed a specification and solicited a proposal
from Process Solutions Inc. for the Tank Shark Reservoir Management
System. Staff also solicited alternative
proposals for certain site work including the building, the building slab and
the site electrical work. The adopted budget for this project is $155,000.
Recommended Action at the March 27, 2008 Board Meeting: Staff recommends that the Board of Directors authorize the President and General Manager to enter into a construction contract with 1) Process Systems Inc. in the amount of $108,000 for the Reservoir Management System; 2) KB Landscaping in the amount of $7,500 for the building slab; and 3) Gilbert & Stearns in the amount of $8,929.55 for the site electrical work. Staff also recommends that the Board of Directors authorize the President and General Manager to issue a Purchase Order to Charles P. Crowley Company in the amount of $21,487 for a 10’ x 16’ fiberglass building. The aforementioned contracts total $145,916.55. Staff further recommends that the Board authorize the General Manager to fund the project costs from the designated Capital Construction Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee
Recommendation: The Committee will consider
placing this item on the Engineering and Finance/Insurance Committee approval
list for the regular meeting of the Board of Directors.
3.
Staff will review and comment
on the status of the Dana Point Ocean Desalination Project and whether it is
appropriate for the District to become a funding partner in the next phases of
the project. The next phases of the project encompass CEQA permitting,
pilot plant installation and testing to determine ultimate design, construction
cost and production capability. The District's level of funding is
dependent upon the number of agencies that participate. The total
estimated cost over the next three and half years is $4.8 million. A $1.5
million dollar state grant has been secured to assist in the funding.
Recommended Action at the March 27, 2008 Board Meeting: The Board of Directors will consider the appropriateness of
District participation in the next phases of the Dana Point Ocean Desalination
Project.
Committee
Recommendation: The Committee will consider
placing this item on the Engineering and Finance/Insurance Committee approval
list for the regular meeting of the Board of Directors.
4. El Toro Water District Capital Project Status
Report
(Reference Material Included)
Mr. Cafferty will review and comment on the El Toro
Water District Capital Project Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
6. Financial Package -
Authorization to Approve Bills for Consideration dated March 25, 2008 and
Receive and File Financial Statements as of February 29, 2008 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated March 25, 2008 and Receive and File Financial Statements as of February 29, 2008.
Recommended
Board Action at the March 27, 2008 Board Meeting: Staff recommends that
the Board: 1) Approve, ratify and confirm payment of those bills as set forth
in the schedule of Bills for Consideration dated March 25, 2008, and 2) receive
and file the Financial Statements for the period ending February 29, 2008 and place on the
Engineering, Finance/Insurance approval list for the March 27, 2008 meeting of
the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering, FIC, and Personnel Committee
recommended approval list for the regular meeting of the Board of Directors.
7.
Staff will
review and comment on the Notice of Solicitation of Written Consent of
Participants to approve as Trustees for the California Asset Management Trust.
Recommended Board Action at the March 27, 2008 Board Meeting: Staff is recommending that the Board consider approving the appointment by the Trust’s Board of Trustees of the seven Trustees for the ensuing year.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering, FIC, and Personnel
Committee recommended approval list for the regular meeting of the Board of
Directors.
The Committee will discuss scheduling a public hearing to receive and consider public comments regarding proposed increases to the District’s rates, fees and charges, effective July 1, 2008.
Recommended Board Action at
the March 27, 2008 Board Meeting:
The committee will consider authorizing the General Manager to: (1) schedule a Public Hearing for June 26,
2008 for the purpose of adopting modifications to the District’s rates, fees,
and charges, effective July 1, 2008, (2) authorize the District’s General
Manager and General Counsel to publish/distribute the required legal notices
concerning the proposed modifications to the District’s Rules and Regulations,
and (3) that said action be placed on the Engineering and Finance/ Insurance Committee’s approval list for
the regular meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
There are no information
items.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications
or Accommodations
If you require any disability-related
accommodation, including auxiliary aids or services, in order to participate in
this public meeting, please telephone the District's Recording Secretary, Polly
Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior
to said meeting. If you prefer, your
request may be submitted in writing to El Toro Water District,