I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Dudley
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committees. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
May 20, 2008
1. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the April 22, 2008 Engineering and Finance/Insurance Committee Meeting.
Recommended Board Action at the May 22, 2008 Meeting: Approve minutes for the April 22, 2008 Engineering and Finance and Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the May 22, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Replace WRP Soil Scrubber Media (Reference Material
Included)
Staff will review and comment on the award of a
purchase order to Bohn Biofilter Corp. in the amount of $51,000 to provide new
media for the WRP Soil Scrubber. Staff
will also review and comment on the award of a contract to J.R. Filanc
Construction Company, Inc. in the amount of $45,780 to install the new media. The purchase order/contract totals
$96,780. The adopted 2007/2008 budgeted allocation for the replacement of the
WRP Soil Scrubber Media is $110,000.
Recommended Board Action at the May 22, 2008 Meeting: Staff recommends that the Board of Directors authorize the District’s President and General Manager to enter into a purchase order contract with Bohn Biofilter Corp. in the amount of $51,000 for the purchase of the WRP Soil Scrubber Media. Staff further recommends that the Board of Directors authorize the District’s President and General Manager to enter into a contract with J.R. Filanc Construction Company, Inc. in the amount of $45,780 to install the new media. Staff finally recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee
Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
3.
Staff will review and
comment on the status of the Dana Point Ocean Desalination Project and whether
it is in the best interest of the District at this time to become a funding
partner in the next phases of the project. The next phases of the project
encompass CEQA permitting, pilot plant installation and testing to determine
ultimate design, construction cost and production capability. The
District's level of funding is dependent upon the number of agencies that
participate. The total estimated cost over the next three and a half
years is $4.8 million. A $1.5 million dollar state grant has been secured
to assist in the funding.
Recommended Action at the May 22, 2008 Board
Meeting: Directors will consider whether it is in the best interest of the
District at this time to become a funding partner in the next phases of the
Dana Point Ocean Desalination Project.
Committee
Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the May
22, 2008 regular meeting of the Board of Directors.
ENGINEERING GENERAL INFORMATION ITEMS
4. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE
MEETING
May 20, 2008
CALL MEETING TO ORDER –Chairman Martin
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration Dated May 20, 2008 and Receive
and File Financial Statements as of April 30, 2008 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated May 20, 2008 and Receive and File Financial Statements as of April 30, 2008.
Recommended Board Action at the May 22, 2008 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated May 20, 2008, and
2) Receive and file the Financial Statements as of April 30, 2008.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
7. El Toro Water District’s Quarterly
Audit Report for January, February, and March 2008
(Reference Material Included)
Staff will review and
comment on Caporicci & Larson’s Quarterly Audit Report of ETWD’s Financial
Statements for the period January 1, 2008 through March 31, 2008.
Recommended
Board Action at the May 22, 2008 Board Meeting: The
Committee will consider receiving and filing Caporicci & Larson’s Quarterly
Audit Report of ETWD’s Financial Statements for the period January 1, 2008
through March 31, 2008.
Committee
Recommendation: The Committee will consider placing this
matter on the Engineering, FIC Committee recommended approval list for the
regular meeting of the Board of Directors.
8. Appointment of Auditor – 2008/09 Fiscal Year (Reference Material Included)
The Audit Committee will review and comment on the proposal received by Diehl, Evans & Company in the amount of $26,000 to audit the District’s Financial Statements for fiscal year 2008/09.
Recommended Board Action at the May 22, 2008 Board Meeting: Staff recommends that the Board authorize the President and Secretary to enter into a letter agreement with Diehl, Evans & Company for an amount not to exceed $26,000 to audit the District’s Financial Statements for fiscal year 2008/09.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
9.
Southern California
Staff will review
and comment on renewing the District’s membership in the Southern California
Alliance of Publicly Owned Treatment Works (SCAP).
Recommended Board Action at the May 22, 2008 Board Meeting: The Board will consider renewing the District’s membership in the Southern California Alliance of Publicly Owned Treatment Works (SCAP) for 2008/09 in the amount of $3,793.50.
Committee
Recommendation: The Committee will consider placing this item on the
Engineering and Finance/Insurance Committee approval list for the regular
meeting of the Board of Directors.
10. Ratification
of the Amendment to the ACWA Health Benefits Authority Joint Powers Agreement (Reference Material Included)
Staff will review and comment on the
Ratification of the Amendment to the ACWA Health Benefits Authority Joint
Powers Agreement.
Recommended Board Action at the
May 22, 2008 Board Meeting: Staff recommends 1) that the Board review
the JPIA agreement and amendment approved by the HBA Board of Trustees on March
12, 2008, and 2) authorize the General Manager to vote on behalf of the
District whether or not they are in favor of ratifying the amendment.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
11. Quarterly Insurance Update Report (Reference Material Included)
As a continuation of the Quarterly Insurance Report, staff will review and comment on the ACWA/JPIA Property Program Renewal Memorandum of Property Coverage for April 1, 2008 through April 1, 2009 coverage period.
12.
Staff will review and comment on the CAMP Annual Report.
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation, including auxiliary
aids or services, in order to participate in this public meeting, please telephone
the District's Recording Secretary,