I hereby certify that the following agenda
was posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Alisos Boulevard, Lake Forest, California.
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
MEETING
7:30 A.M.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Kahn
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
June 24, 2008
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the May 20, 2008 Engineering/Finance and Insurance Committee Meeting.
Recommended Board Action at the June 26, 2008 Meeting: Approve minutes for the May 20, 2008 Engineering/Finance and Insurance Committee meeting and place on the Engineering, Finance/Insurance approval list for the June 26, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
2. Baker Regional Potable Water Treatment Facility – Amendment No. 3 to Memorandum of Understanding (Reference Material Included)
Staff will review and comment on Amendment No. 3 of the Phase I and II Funding Memorandum of Understanding. Amendment No. 3 provides $127,046 in funding for completion of the feasibility study, additional pilot testing, preparation of a request for proposals for design and preparation of the interagency agreement for construction and operation of the facility. ETWD is a 22.5% participant and its proportionate Amendment No. 3 cost share is $28,586.
Recommended Board Action at the June 26, 2008 Board Meeting: Staff recommends that the Board authorize the President and Secretary to execute Amendment No. 3 to the Phase I and II Memorandum of Understanding for the Baker Regional Potable Water Treatment Facility.
Committee Recommendation: The Committee will consider placing this matter on the Engineering/FIC Committee recommended approval list for the regular meeting of the Board of Directors.
3. El Toro Water District Capital Project Status Report
(Reference Material Included)
Staff will review and comment on the El Toro Water District Capital Project Status Report.
4. Engineering Items Discussed at Various Conferences and Meetings
The Committee will discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
June 24, 2008
CALL MEETING TO ORDER –Chairman Martin
TREASURER ACTION ITEMS
5. Financial Package - Authorization to Approve Bills for Consideration dated June 24, 2008 and Receive and File Financial Statements as of May 31, 2008 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated June 24, 2008 and Financial Statements as of May 31, 2008.
Recommended Board Action at the June 26, 2008 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated June 24, 2008, and 2) receive and file the Financial Statements for the period ending May 31, 2008 and place on the Engineering, Finance/Insurance approval list for the June 26, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering/FIC Committee recommended approval list for the regular meeting of the Board of Directors.
6. Budget for Fiscal Year 2008/09 – Resolution No. 08-6-1 (Reference Material Included)
Mr. Grandy will comment on ETWD's proposed budget for fiscal year 2008/09 and adoption of same, which are set forth in Resolution No. 08-6-1.
RESOLUTION NO. 08-6-1
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
EL TORO WATER DISTRICT ADOPTING ITS BUDGET
FOR THE FISCAL YEAR 2008/09 AND FINDING THE BUDGET
IN COMPLIANCE WITH ARTICLE XIII B OF
THE CONSTITUTION OF THE STATE OF CALIFORNIA
AND THAT THE PROPOSED AD VALOREM
ASSESSMENTS OF THE DISTRICT ARE NOT
IN VIOLATION OF SECTIONS 93(a) AND
96.31 OF THE REVENUE AND TAXATION CODE
Recommended Board Action at the June 26, 2008 Board Meeting: The Board will consider adoption of Resolution No. 08-6-1, which adopts the District's budget for the 2008/09 fiscal year.
Committee Recommendation: The Committee will consider placing this matter on the Engineering/FIC Committee recommended approval list for the regular meeting of the Board of Directors.
7. South Orange County Wastewater Authority (SOCWA) 2008/09 Budget Approval (Reference Material Included)
Staff will review and comment on the proposed South Orange County Wastewater Authority (SOCWA) Fiscal Year 2008/09 Budget. The SOCWA is a Joint Powers Authority (JPA) created for the purpose of providing wastewater treatment, disposal and water reclamation services to its Member Agencies through various General and Project Committees.
ETWD, as a member agency and capacity owner in SOCWA, is obligated to pay its proportionate share of Capital and O&M costs as delineated in the proposed SOCWA 2008/09 Budget. Staff has reviewed and incorporated the elements of the SOCWA Budget, which directly impact ETWD into the ETWD's proposed 2008/09 budget.
Recommended Board Action at June 26, 2008 Meeting: Staff recommends approval of the proposed 2008/09 SOCWA Budget as submitted and incorporated into the ETWD 2008/09 Budget. Staff further recommends that upon such approval, written notification of such action be prepared and submitted to SOCWA.
Committee Recommendation: The Committee will consider placing this matter on the Finance and Insurance Committee's recommended approval list for the regular meeting of the Board of Directors.
8. South Coast Water District Joint Regional Water Supply System (JRWSS) Fiscal Year Budget 2008/09 (Reference Material Included)
Staff will review and comment on the proposed Joint Regional Water Supply System (JRWSS) fiscal year 2008/09 budget. The JRWSS delivers water from the MWD system to numerous South County Agencies. Capacity Ownership and the Operation and Maintenance
(O&M) of the JRWSS is administered in accordance with the terms and conditions of a Joint Powers Agreement (JPA).
ETWD, as a member agency and capacity owner in the JRWSS, is obligated to pay its proportionate share of Capital and O&M costs as delineated in the proposed JRWSS 2008/09 Budget. Staff has reviewed and incorporated the elements of the JRWSS budget, which directly impact ETWD into ETWD’s 2008/09 Budget.
Recommended Board Action at the June 26, 2008 Meeting: Staff is recommending approval of the proposed 2008/09 JRWSS budget as submitted and incorporated into the ETWD 2008/09 Budget. Staff further
recommends that upon such approval, written notification of such action be prepared and submitted to the JRWSS.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
9. Annual Agreements Exceeding $20,000 - for Fiscal Year 2008/09 (Oral Report)
Mr. Grandy will discuss issuing Purchase Orders for goods and services that exceed $20,000. The purpose for entering into annual agreements with these vendors is to achieve the best prices for the goods and services. While the cost of individual goods or services may be modest, the cumulative effect of an annual Purchase Order exceeds the authority of staff to enter into same.
Recommended Board Action at the June 26, 2008 Meeting: Staff recommends that the Board authorize the District's General Manager and Treasurer to execute Purchase Orders with the following vendors: (1) Spectrum Landscape not to exceed $72,500, and (2) Lou Rose Services (janitorial) not to exceed $35,100.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEM
ATTORNEY REPORT
CLOSED SESSION
Conference with Legal Counsel pursuant to subdivision (b) (1) of Government Code Section 54956.9 [potential litigation against the District - one matter].
OPEN SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral report on the Closed Session.
REGULAR SESSION
CLOSE FINANCE AND INSURANCE COMMITTEE MEETING
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting. If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.