I hereby certify that the following agenda
was posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Alisos Boulevard, Lake Forest, California.
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Chairman Goldman
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
FINANCE/INSURANCE COMMITTEE MEETING
September 23, 2008
CALL MEETING TO ORDER – Chairman Martin
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the August 26, 2008 Engineering and Finance/Insurance Committee.
Recommended Board Action at the September 25, 2008 Meeting:
Approve minutes for the August 26, 2008 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the September 25, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
INSURANCE INFORMATION ITEMS
2. Association of California Water Agencies (ACWA)/Joint Powers Insurance Authority (JPIA) Update on Benefits & Financial Affairs
Representatives from ACWA/JPIA will review and comment on financial affairs, and the benefits of belonging to JPIA.
TREASURER ACTION ITEMS
3. Annual Audit Report (Reference Material Included)
Representatives from Caporicci & Larson will review and comment on the Auditor’s report for the period ending fiscal year June 30, 2008.
Recommended Board Action at the September 25, 2008 Board Meeting: Staff recommends 1) that the Board of Directors receive and file the Audit Report for fiscal year ending June 30, 2008, and 2) authorize the District’s staff to provide 50 copies of the District’s Audit Report to the various national
depositories, bondholders and trustees in keeping with the District’s financial obligations.
Committee Recommendation: The Committee will consider placing this matter on the Engineering Committee’s recommended approval list for the regular meeting of the Board of Directors.
4. Financial Package - Authorization to Approve Bills for Consideration Dated September 23, 2008 and Receive and File Financial Statements as of August 31, 2008 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated September 23, 2008 and Financial Statements as of August 31, 2008.
Recommended Board Action at the September 25, 2008 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated September 23, 2008, and 2) receive and file the Financial Statements for the period ending August 31, 2008 and place on the Engineering and Finance/Insurance Committees approval list for the September 25, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering Committee’s recommended approval list for the regular meeting of the Board of Directors.
5. El Toro Water District Investment Policy Statement 1985-3 (IV) Pursuant to Policy Statement (Reference Material Included)
Mr. Grandy will review, comment and update the Board on the District's Investment Policy Statement 1985-3 (IV) revised by the Board February 24, 2005. The enclosed updated Investment Policy Statement incorporates the recommendations of the District’s Investment Manager, PFM and is in accordance with State Code. The revised policy will allow the District greater flexibility in investment choices while maintaining overall safety, liquidity and producing a reasonable yield.
Recommended Board Action at the September 25, 2008 Board Meeting: Staff recommends that the Board adopt Resolution No. 08-9-1 modifying the El Toro Water District Investment Policy Statement 1985-3 (IV) as presented.
Committee Recommendation: The Committee will consider placing this matter on the Engineering Committee’s recommended approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
There are no information items.
CLOSE FINANCE AND INSURANCE COMMITTEE MEETING
ENGINEERING COMMITTEE
September 23, 2008
CALL MEETING TO ORDER – Chairman Goldman
ENGINEERING ACTION ITEMS
6. System Wide Remote Facility Control/Operator Interface Panel Replacement Project (Reference Material Included)
Staff will review and comment on the professional services proposal received from Motoronics to replace and enhance system wide remote facility control/operator interface panels for the water and sewer system. The 2008/09 Capital Budget allocated $75,000 to fund purchase and installation of same for this project.
Recommended Action at the September 25, 2008 Board Meeting: Staff recommends that the Board of Directors authorize the District’s General Manager to enter into a purchase order with Motoronics in the amount of $72,901.36 to provide system wide remote facility computerized control/operator interface panel replacements. Staff also recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
Staff will review and comment on contracts with the City of Mission Viejo and the City of Lake Forest for reimbursement of costs to raise ETWD valves and manholes to grade after street resurfacing projects in each jurisdiction.
Recommended Board Action at the September 25, 2008 Meeting: Staff recommends that the Board of Directors authorize the District’s General Manager to enter into a purchase order with the City of Mission Viejo in the amount of $51,260 and the City of Lake Forest in the amount of $10,725 for reimbursement of costs incurred raising ETWD valves and manholes to grade following street resurfacing projects. Staff also recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
8. El Toro Water District Capital Project Status Report (Reference Material Included)
Mr. Cafferty will review and comment on the El Toro Water District Capital Project Status Report.
9. Engineering Items Discussed at Various Conferences and Meetings (Oral Report)
The Committee will discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting. If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.