I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – President Martin
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the October 21, 2008 Engineering and Finance/Insurance Committee.
Recommended Board Action at the November 25, 2008 Meeting:
Approve minutes for the October 21, 2008 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the November 25, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Baker Water Treatment Plant (Reference Material Included)
Mr. Karl Seckel, MWDOC’s Assistant General Manager, will comment on the status of various Metropolitan issues and projects that are relative to the Baker Water Treatment Plant project.
Staff will review and comment on the Agreement for Construction, Operation and Maintenance of the Baker Water Treatment Plant and the Baker Pipeline Capacity Transfer Memorandum of Understanding. Approval of these agreements will commit the District through the preliminary design phase of the Baker Water Treatment Plant project. The adopted 2008/09 Capital Budget for the ETWD share of the design of the Baker Water Treatment Plant is $450,000.
Recommended Action at
the November 25, 2008 Board Meeting: Staff recommends that the Board of Directors
authorize the President and/or General Manager/Assistant Secretary to
execute the Agreement for
Construction, Operation and Maintenance of Baker Water Treatment Plant and the
Baker Pipeline Capacity Transfer Memorandum of Understanding.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
Staff will review and comment on the Dissolved Air Flotation (DAF#2) Pump
and Level Control Project. The proposed
project will install a new progressive cavity pump to discharge solids from
DAF#2 to the Sludge Holding Tank. The
project will equip the solids pumping system with appropriate alarms and
control to ensure the reliability of the WRP solids handling process. The
2008/09 adopted Capital Budget allocated $50,000 for this project.
Recommended Board Action at the November 25, 2008 Meeting: Staff recommends that the Board of Directors authorize the District’s General Manager to enter into Purchase Order contracts with Cortech Engineering in the amount of $14,442.29 and MCR Technologies, Inc. in the amount of $2,000.00 for the respective purchase of the Seepage Progressive Cavity pump and an Ultrasonic Level Transducer. Staff also recommends that the Board of Directors authorize the District’s General Manager to issue a purchase order to Motoronics in the amount of $13,274.29 for the fabrication and installation of a new pump control panel. Staff further recommends that the Board of Directors authorize the District’s General Manager to issue a purchase order to Frost Company in the amount of $7,200.00 for the installation of the new pump. Staff finally recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING GENERAL
INFORMATION ITEMS
4. El Toro Water District Capital Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
5. Engineering Items Discussed at Various Conferences and Meetings
(Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration Dated November 24, 2008 and
Receive and File Financial Statements as of October 31, 2008
(Reference Material Included)
Staff will review and comment on the Bills for Consideration dated November 24, 2008 and Financial Statements as of October 31, 2008.
Recommended Board Action at the November 25, 2008 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated November 24, 2008, and 2) receive and file the Financial Statements for the period ending October 31, 2008 and place on the Engineering and Finance/Insurance Committees approval list for the November 25, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering Committee’s recommended approval list for the regular meeting of the Board of Directors.
7. Association Membership Renewals
a. Association of
California Water Agencies (ACWA) Membership
(Reference Material Included)
Staff will
comment on renewing the District’s membership in the
Association of
California Water Agencies (ACWA) in the amount of $14,830.00, plus a Delta
Sustainability Assessment of $1,483.00, for a total amount for renewal of
$16,313.00 for calendar year 2009.
Recommended Board
Action at the November 25, 2008 Board Meeting: The
Committee will consider renewing the District’s membership in the Association
of California Water Agencies (ACWA) in the amount of $16,313.00 for calendar
year 2009.
Committee Recommendation: The Committee will consider placing this
item on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
b. California
Special Districts Association (CSDA) Membership
(Reference Material Included)
Staff will
comment on renewing the District’s membership in the California Special
Districts Association (CSDA) in the amount of $4,088.00 for calendar year 2009.
Recommended Board Action at the
November 25, 2008 Board Meeting: The Committee will consider
renewing the District’s membership in the California Special Districts
Association (CSDA) in the amount of $4,088.00
for calendar year 2009.
Committee Recommendation: The Committee will consider placing this
item on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
TREASURER INFORMATION
ITEMS
8. El Toro Water District 2009/10 – 2013/14 Revenue
Plan (Oral Report)
Staff will provide the
Board of Directors with a progress report on the development of a 2009/10 –
2013/14 Revenue Plan.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,