I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
PUBLIC FACILITIES
CORPORATION MEETING
7:30 a.m.
CALL TO ORDER – Vice President Goldman
PLEDGE OF ALLEGIANCE – Director Dudley
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the November 14, 2008 Special Board Meeting, and the November 24, 2008 Engineering and Finance/Insurance Committee meeting.
Recommended Board Action at the December 18, 2008 Meeting: Approve minutes for the November 14, 2008 Special Board Meeting, and the November 24, 2008 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the December 18, 2008 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Baker Water Treatment Plant (Reference
Material Included)
Staff will lead a decision point discussion regarding continued
participation in the Baker Water Treatment Plant Project and review and comment
on the Agreement for Construction, Operation and Maintenance of the Baker Water
Treatment Plant and the Baker Pipeline Capacity Transfer Memorandum of
Understanding. Approval of these
agreements will commit the District through the preliminary design phase of the
Baker Water Treatment Plant project. The
adopted 2008/09 Capital Budget for the ETWD share of the design of the Baker
Water Treatment Plant is $450,000.
Recommended
Action at the December 18, 2008 Board Meeting: Subject to non-substantive revisions and General
Counsel approval as to form and content, staff recommends that the Board of
Directors consider authorizing the President and/or General Manager/Assistant
Secretary to execute the Agreement for Construction,
Operation and Maintenance of Baker Water Treatment Plant and the Baker Pipeline
Capacity Transfer Memorandum of Understanding.
Committee Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
3. Sewer Vacuum Truck Replacement (Reference Material Included)
Staff will review and comment on proposals received for the purchase of a new sewer vacuum truck. The 2008/09 Capital Budget for this equipment acquisition is $350,000.
Recommended Action at the December 18, 2008 Board Meeting: Staff recommends that the Board of Directors consider authorizing the President and General Manager to enter into a Purchase Order Contract with Haaker Equipment Company in the amount of $ 341,871.17 for the acquisition of a Vactor Sewer Vacuum Truck. Staff further recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
4. El Toro Water
District Capital Project Status Report (Reference Material Included)
Mr. Cafferty will review
and comment on the El Toro Water District Capital Project Status Report.
5. Engineering Items Discussed at
Various Conferences and Meetings (Oral Report)
The Committee will
discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration dated December 16, 2008 and
Receive and File Financial Statements as of November 30, 2008 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated December 16, 2008 and Financial Statements as of November 30, 2008.
Recommended
Action at the December 18, 2008 Board Meeting: Staff recommends that
the Board: 1) Approve, ratify and confirm payment of those bills as set forth
in the schedule of Bills for Consideration dated December 16, 2008, and 2)
receive and file the Financial Statements for the period ending November 30,
2008 and place on
the Engineering and Finance/Insurance Committees approval list for the December
18, 2008 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for the regular meeting of the Board of Directors.
7. Proposed Amendments to ETWD Rules and Regulations Associated with Residential
and Commercial Capital Facility Fees (Reference Material
Included)
Staff will review and
comment on proposed amendments to ETWD Rules and Regulations associated with
Residential and Commercial Capital Facility Charges.
Recommended Action at the December 18, 2008 Board
Meeting: Staff recommends that
the Board of Directors authorize the General Manager and General Counsel to
notice a January 22, 2009 public hearing in compliance with applicable public
noticing requirements to hear and consider public comments regarding proposed
amendments to ETWD Rules and Regulations associated with Residential and
Commercial Capital Facility Charges.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering Committee’s recommended
approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
8. El Toro Water District 2009/10 – 2013/14 Revenue
Plan (Oral Report)
Staff will provide the
Board of Directors with a progress report on the development of a 2009/10 –
2013/14 Revenue Plan.
CLOSE FINANCE AND INSURANCE COMMITTEE
MEETING
EL TORO WATER DISTRICT
(ETWD)
At this time President Martin
will call for a meeting of the El Toro Water District Public Facilities
Corporation.
The nonprofit Public
Facilities Corporation was formed May 27, 1993 for the purpose of providing
financial assistance to the El Toro Water District for issuing Certificates of
Participation (COP's).
9. Approve Minutes of the December 18, 2007 Annual Meeting
of the Public Facilities Corporation (Minutes Included)
The Board will be requested to approve the minutes of the December 18, 2007, Annual Meeting of the Public Facilities Corporation.
Staff Recommendation: The Board will consider approving the minutes of the December 18, 2007 Annual Meeting of the El Toro Water District Public Facilities Corporation.
10. Articles of Incorporation of the El
Toro Water District
Public Facilities Corporation (Reference Material Included)
Staff will comment on the incorporation of the above referenced Corporation.
11. Review
of the By-Laws of El Toro Water District
Public Facilities Corporation (By-Laws Included)
Pursuant to Section 3.05 of the By-Laws of the El Toro Water District Facility Corporation, Mr. Grandy will review the aforementioned By-Laws. The By-Laws were approved by Resolution PFC 93-5-1 adopted at the Board of Director's May 26, 1993 Special Meeting and Section 3.05 of the By-Laws were amended December 23, 2004 changing the annual meeting of the PFC Board to coincide with the same date and time as the regular scheduled December meeting of the El Toro Water District Board of Directors.
● Staff is not recommending any amendments to said By-Laws at this time.
12. Appointment of Officers of the El Toro
Water District Public Facilities Corporation (Oral)
The current Board members of the Public Facilities Corporation (PFC) will now appoint Directors and Officers of the El Toro Water District Public Facilities Corporation.
Staff Recommendation: The Board will consider taking action appointing the Directors and Officers of the El Toro Water District as Directors and Officers of the El Toro Water District Public Facilities Corporation.
CLOSE PUBLIC
FACILITES CORPORATION (PFC) MEETING
REGULAR SESSION
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,