I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 A.M.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Committee Member Kahn
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
1.
(Reference
Material Included)
Representatives
from CAMP and ETWD staff will report on the District’s investment holdings and
CAMP’s investment philosophy. CAMP assists the District with short-term
investment alternatives.
ENGINEERING COMMITTEE
2. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the December 16, 2008 Engineering and Finance/Insurance Committee meeting.
Recommended Board Action at the January 22,
2009 Meeting: Approve minutes
for the December 16, 2008 Engineering and
Finance and Insurance
Committee meeting and place on the Engineering, Finance/Insurance Committee approval list for the January 22, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
3. Baker Water Treatment Plant (Reference
Material Included)
Staff will
review and comment on a Letter of Understanding intended to clarify the
parties' intentions with regard to the Termination Reimbursement issue without
amending the Agreement for Construction, Operation and Maintenance of the Baker
Water Treatment Plant.
Recommended
Action at the January 22, 2009 Board Meeting:
Subject to
execution of the Termination Reimbursement Letter of Understanding by the
General Manager of all parties, staff recommends that the Board of Directors
(1) rescind its prior motion conditionally approving execution of the Agreement
for Construction, Operation and Maintenance of the Baker Water Treatment Plant
("Agreement"), and (2) authorize the President and General Manager to execute
Agreement without the previously proposed Termination Reimbursement amendments.
Committee Recommendation: The Committee will consider placing this item on the Engineering
and Finance/Insurance Committee approval list for the regular meeting of the
Board of Directors.
4. El
Toro Water District Capital Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
5. ETWD Emergency
Preparedness and Response Plan Preview (Oral Report)
Staff will review and
comment on the District's recently updated Emergency Preparedness and Response
Plan.
6. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE
CALL MEETING TO ORDER – Chairman Martin
INSURANCE UPDATE
REPORT
7. Quarterly Insurance Update Report (Report Included)
Staff will review and comment on the Quarterly Insurance Report for the period October through December 2008.
TREASURER ACTION ITEMS
8. Financial Package -
Authorization to Approve Bills for Consideration dated January 20, 2009 and
Receive and File Financial Statements as of December 31, 2008 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated January 20, 2009 and receive and file Financial Statements as of December 31, 2008.
Recommended Board Action for the January 22, 2009 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated January 20, 2009, and 2) receive and file the Financial Statements as of December 31, 2008 and place on the Engineering, Finance/Insurance approval list for the January 22, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering/FIC recommended approval list for the regular meeting of the Board of Directors.
9. Resolution No. 09-1-1 Internal Revenue Code (IRC) Section 125 Premium Only Plan (Reference Material Included)
Staff will comment on Resolution No. 09-1-1 adopting an Internal Revenue Code (IRC) Section 125 Premium Only Plan.
Recommended Board Action for the January 22, 2009 Board Meeting:: The Board will consider adopting Resolution No. 09-1-1 adopting an Internal Revenue Code (IRC) Section 125 Premium Only Plan.
RESOLUTION NO. 09-1-1
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE EL TORO WATER DISTRICT
ADOPTING AN INTERNAL REVENUE CODE (IRC)
SECTION 125 PREMIUM ONLY PLAN
Committee Recommendation: The Committee will consider placing this matter on the Engineering/FIC recommended approval list for the regular meeting of the Board of Directors.
10. Association Membership Renewals
a.
Water Education Foundation (Reference Material Included)
Staff will comment on renewing the District’s membership in the Water
Education Foundation, in the amount of $1,140.00 for calendar year 2009.
Recommended Board
Action for the January 22, 2009 Board Meeting: The Committee will consider
renewing the District’s membership in the Water Education Foundation in the
amount of $1,140.00 for calendar year 2009.
Committee
Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the regular
meeting of the Board of Directors.
b.
Southern California Water Committee, Inc.
(SCWC) (Reference Material
Included)
Staff will comment on renewing the District’s membership in the Southern
California Water Committee, Inc. (SCWC) in the amount of $600.00 for calendar
year 2009.
Recommended Board
Action for the January 22, 2009 Board Meeting: The Committee will consider
renewing the District’s membership in the Southern California Water Committee,
Inc. (SCWC) in the amount of $600.00 for calendar year 2009.
Committee
Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the
regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
11. El Toro Water District
2009/10 Budget & 2009/10 - 2013/14 Revenue Plan (Reference Material Included)
Staff will review and
comment on the development of the 2009/10 Budget and the 2009/10 - 2013/14 Revenue
Plan.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,