I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
PLAN ADMINISTRATOR MEETING
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – President Martin
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the January 20, 2009 Engineering and Finance/Insurance Committee meeting.
Recommended Action at the February 26, 2009 Board
Meeting: Approve minutes for
the January 20, 2009 Engineering and
Finance and Insurance
Committee meeting, and place on the Engineering, Finance/Insurance approval list for the February 26, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
2.
Representatives from Irvine Ranch
Water District will present an overview of the
There are no action items.
3. El Toro Water District Capital Project Status
Report
(Reference Material Included)
Mr. Cafferty will review and comment on the El Toro
Water District Capital Project Status Report.
4. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
PLAN ADMINISTRATOR MEETING
At this time President
Martin will call the meeting of the Plan Administrator of the El Toro Water
District’s 401(k) Retirement Savings Plan and Trust Agreement to order.
5. Evaluation of 401(k)
Investment Performance and Management (Reference Material Included)
Staff will update the
board on the status of seeking an additional professional services proposal
from Tim Stone Financial Associates to evaluate the 401(k) Investment Policy
Statement, performance of the Four Age Based Investment Fund Portfolios,
HighMark Investment Management Performance, the Current Investment Strategy and
to make recommendations regarding a Future Investment Strategy, Portfolio Fund
Allocations, Benchmarks and Investment Management. Staff was unable to
make contact with Tim Stone Financial Associates.
Recommended Action: Staff recommends that the Plan Administrator
Committee authorize the General Manager to enter into a professional services
agreement with SageView Advisory Group, LLC. in the amount of $15,000, the
previously recommended Investment Advisor, to 1) to evaluate the 401(k)
Investment Policy Statement and the Performance of the Four Age Based
Investment Fund Portfolios; HighMark Investment
Management Performance; the Current Investment Strategy; and to make
recommendations regarding a Future Investment Strategy, Portfolio Fund
Allocations, Benchmarks and Investment Management, and 2) present findings and
recommendations on all of the above to the Plan Administrator Committee at a
future meeting.
CLOSE PLAN ADMINISTRATOR MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
6. Financial Package -
Authorization to Approve Bills for Consideration dated February 24, 2009 and
Receive and File Financial Statements as of January 31, 2009 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated February 24, 2009 and Receive and File Financial Statements as of January 31, 2009.
Recommended
Action at the February 26, 2009 Board Meeting: Staff recommends that
the Board: 1) Approve, ratify and confirm payment of those bills as set forth
in the schedule of Bills for Consideration dated February 24, 2009, and 2)
receive and file the Financial Statements for the period ending January 31, 2009
and place on the
Engineering, Finance/Insurance approval list for the February 26, 2009 meeting
of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering, FIC Committee recommended approval list for the regular meeting of the Board of Directors.
7. El Toro Water District’s Quarterly
Audit Report for October, November, and December 2008 (Reference Material Included)
Staff will
review and comment on Diehl, Evans & Company, LLP’s Quarterly Audit Report
of ETWD’s Financial Statements for the period October 1, 2008 through
December 31, 2008.
Recommended Action at the February 26, 2009
Board Meeting: The Committee will consider receiving and filing
Diehl, Evans & Company, LLP’s Quarterly Audit Report of ETWD’s Financial
Statements for the period October 1, 2008 through December 31, 2008.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering, FIC Committee recommended
approval list for the regular meeting of the Board of Directors.
8. Resolution No. 09-2-1 Declaring the
Official Intent to be Reimbursed for Certain Capital Expenditures from the
Proceeds of Indebtedness (Baker Water Treatment Plant Project) (Reference Material Included)
Staff will review and comment on adopting Resolution
No. 09-2-1 Declaring the Official Intent to be Reimbursed for Certain Capital
Expenditures from the Proceeds of Indebtedness (Baker Water Treatment Plant
Project).
Recommended Action at the
February 26, 2009 Board Meeting: Staff recommends that the
Board adopt Resolution No. 09-2-1 Declaring the Official Intent to be
Reimbursed for Certain Capital Expenditures from the Proceeds of Indebtedness
(Baker Water Treatment Plant Project).
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering, FIC Committee recommended
approval list for the regular meeting of the Board of Directors.
9. ETWD Draft Conservation and Water Supply Shortage Ordinance
No. 2009-1 (Reference Material Included)
Staff will review and comment on a proposed
Conservation and Water Supply Shortage Ordinance No. 2009-1(Ordinance 2009-1)
which is intended to replace Ordinance No. 2007-1 in its
entirety. Draft Ordinance No. 2009-1 was prepared in response to the
on-going water crisis facing
Recommended Action at the February 26, 2009 Board Meeting: Staff recommends
that the Board of Directors consider authorizing the General Manager and
General Counsel to prepare and publish applicable notices to conduct a hearing
at the regularly scheduled Board Meeting of March 26, 2009 to consider public
input to adopt the proposed Conservation and Water Supply Shortage Ordinance
No. 2009-1.
Committee Recommendation: The Committee will consider placing this matter on the Engineering, FIC Committee recommended approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
10. El Toro Water
District 2009/10 – 2013/14 Revenue Plan (Reference Material Included)
Staff will provide the
Board of Directors with a progress report on the development of a 2009/10 –
2013/14 Revenue Plan.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or services,
in order to participate in this public meeting, please telephone the District's
Recording Secretary,