I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
PLAN ADMINISTRATOR
AND
7:30 a.m.
CALL TO ORDER – Chairman Martin
PLEDGE OF ALLEGIANCE – Director Kahn
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committees. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
PLAN ADMINISTRATOR MEETING
At this time Chairman Martin
will call the meeting of the Plan Administrator of the El Toro Water District’s
401(k) Retirement Savings Plan and Trust Agreement to order.
1. Quarterly
Review of Pension Plan Performance (Reference Material Included)
Representatives from HighMark will review and
comment on the investment performance of the District’s 401(k) Retirement Plan
Investment Report – First Quarter 2009.
CLOSE PLAN ADMINISTRATOR MEETING
ENGINEERING COMMITTEE
2. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the April 21, 2009 Engineering and Finance/Insurance Committee Meeting.
Recommended Action at the May 28, 2009 Board Meeting: Approve minutes for the April 21, 2009 Engineering and Finance and Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the May 28, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
3. Resolution
No. 09-5-1 – Authorization to Apply, Negotiate and Execute a Financial
Assistance Agreement with the SWRCB (Reference Material Included)
Staff will review and comment on adopting Resolution No. 09-5-1 which
authorizes the General Manager on behalf of the El Toro Water District to
apply, negotiate and ultimately execute a financial assistance agreement with
the State Water Resources Control Board (SWRCB) to secure financing for the
planning, design and construction of the Northline Sewer Lift Station
Improvement Project. Said resolution is a mandatory SWRCB financial
assistance application requirement.
Recommended Action at
the May 28, 2009 Board Meeting: Staff
recommends that the Board of Directors adopt Resolution No. 09-5-1 which
authorizes the General Manager on behalf of the El Toro Water District to
apply, negotiate and ultimately execute a financial assistance agreement with
the State Water Resources Control Board to secure financing for the planning,
design and construction of the Northline Sewer Lift Station Improvement
Project.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
4. Resolution
No. 09-5-2 – Declaring the Official Intent to be Reimbursed for Certain Capital
Expenditures From the Proceeds of Indebtedness (Northline Sewer Lift Station
Improvement Project)
(Reference Material Included)
Staff will review and comment on adopting Resolution No. 09-5-2 which
Declares the District’s Official Intent to be Reimbursed for Certain Capital
Expenditures from the Proceeds of Indebtedness for the Northline Sewer Lift
Station Improvement Project.
Recommended Action at
the May 28, 2009 Board Meeting: Staff
recommends that the Board of Directors adopt Resolution No. 09-5-2 which
Declares the District’s Official Intent to be Reimbursed for Certain Capital
Expenditures from the Proceeds of Indebtedness for the Northline Sewer Lift
Station Improvement Project.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
ENGINEERING GENERAL INFORMATION ITEMS
5. El Toro Water District Capital
Project Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
6. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE
MEETING
CALL MEETING TO ORDER –Chairman Martin
TREASURER ACTION ITEMS
7. Financial Package -
Authorization to Approve Bills for Consideration Dated May 26, 2009 and Receive
and File Financial Statements as of April 30, 2009 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated May 26, 2009 and Receive and File Financial Statements as of April 30, 2009.
Recommended Action at the May 28, 2009 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated May 26, 2009, and
2) Receive and file the Financial Statements as of April 30, 2009.
Committee
Recommendation:
The Committee will consider placing this item on the Engineering and
Finance/Insurance Committee approval list for the regular meeting of the Board
of Directors.
8. El Toro Water District’s Quarterly
Audit Report for January, February, and March 2009
(Reference Material Included)
Staff will review and comment
on Diehl Evans & Company LLC’s Quarterly Audit Report of ETWD’s Financial
Statements for the period January 1 through March 31, 2009.
Recommended
Action at the May 28, 2009 Board Meeting: The
Committee will consider receiving and filing Diehl Evans & Company LLC’s
Quarterly Audit Report of ETWD’s Financial Statements for the period January 1
through March 31, 2009.
Committee
Recommendation: The Committee will consider placing this
matter on the Engineering, FIC Committee recommended approval list for the
regular meeting of the Board of Directors.
TREASURER INFORMATION ITEM
9. Water Supply
Allocation and Water Budget Based Tiered Rates (Oral Report)
Staff will provide the
Board of Directors with a progress report on Water Supply Conditions, Water Supply
Allocation activities and the evaluation of converting to Water Budget Based
Tiered Rates at some point in the future.
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,