I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
MEETING
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Werner
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
1.
Representatives from the
ENGINEERING COMMITTEE
2. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the May 26, 2009 Engineering/Finance and Insurance Committee Meeting.
Recommended Action at the June 25, 2009 Board Meeting: Approve minutes for the May 26, 2009 Engineering/Finance and Insurance Committee meeting and place on the Engineering, Finance/Insurance approval list for the June 25, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
3. Emergency Water Supply and
Connection Agreement Between El Toro Water District (ETWD) and Moulton Niguel
Water District (MNWD) (Reference Material Included)
Staff
will review and comment on the “Emergency Water Supply and Connection Agreement
between El Toro Water District and Moulton Niguel Water District”. The Agreement defines terms and conditions
associated with the emergency connection between ETWD and MNWD to provide
supplemental fire flow capacity to the ETWD Reduced High Zone as a component of
the Reduced High Zone Hydraulic Improvement Project.
Recommended Action at the June 25, 2009 Board
Meeting: Staff recommends that the Board of Directors
authorize the General Manager to execute the “Emergency Water Supply and
Connection Agreement Between El Toro Water District and Moulton Niguel Water
District”.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
4. Amendment
to the Baker Pipeline Capacity Transfer Memorandum of Understanding (Reference
Material Included)
Staff will review and comment on proposed amendments
to the Baker Pipeline Capacity Transfer Memorandum of Understanding as outlined
on the attached reference material.
Recommended
Action at the June 25, 2009 Board Meeting: Staff recommends that the Board of Directors
authorize the General Manager to execute the amended Baker Pipeline Capacity
Transfer Memorandum of Understanding as outlined on the attached reference
material.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
5. El Toro Water District Capital Project Status
Report
(Reference Material Included)
Staff
will review and comment on the El Toro Water District Capital Project Status
Report.
6. Engineering Items Discussed at
Various Conferences and Meetings
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER –Chairman Martin
TREASURER ACTION ITEMS
7. Financial Package -
Authorization to Approve Bills for Consideration dated June 23, 2009 and
Receive and File Financial Statements as of May 31, 2009 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated June 23, 2009 and Financial Statements as of May 31, 2009.
Recommended
Action at the June 25, 2009 Board Meeting: Staff recommends that the
Board: 1) Approve, ratify and confirm payment of those bills as set forth in
the schedule of Bills for Consideration dated June 23, 2009, and 2) receive and
file the Financial Statements for the period ending May 31, 2009 and place on the
Engineering, Finance/Insurance approval list for the June 25, 2009 meeting of
the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering/FIC Committee recommended
approval list for the regular meeting of the Board of Directors.
8.
Budget for Fiscal Year 2009/10
– Resolution No. 09-6-1 (Reference Material Included)
Mr. Grandy will review and comment on ETWD's proposed budget for fiscal year 2009/10.
RESOLUTION NO. 09-6-1
RESOLUTION OF THE
BOARD OF DIRECTORS OF THE
EL TORO WATER
DISTRICT ADOPTING ITS BUDGET
FOR THE FISCAL YEAR
2009/10 AND FINDING THE BUDGET
IN COMPLIANCE WITH
ARTICLE XIII B OF
THE CONSTITUTION OF
THE STATE OF
AND THAT THE
PROPOSED AD VALOREM
ASSESSMENTS OF THE
DISTRICT ARE NOT
IN VIOLATION OF
SECTIONS 93(a) AND
96.31 OF THE REVENUE AND TAXATION CODE
Recommended Action at
the June 25, 2009 Board Meeting: The Board will consider adoption of
Resolution No. 09-6-1, which adopts the District's budget for the 2009/10
fiscal year.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering/FIC Committee recommended
approval list for the regular meeting of the Board of Directors.
9.
Staff will review and comment on the proposed South Orange County Wastewater Authority (SOCWA) Fiscal Year 2009/10 Budget. The SOCWA is a Joint Powers Authority (JPA) created for the purpose of providing wastewater treatment, disposal and water reclamation services to its Member Agencies through various General and Project Committees.
ETWD,
as a member agency and capacity owner in SOCWA, is obligated to pay its
proportionate share of Capital and O&M costs as delineated in the proposed
SOCWA 2009/10 Budget. Staff has reviewed
and incorporated the elements of the SOCWA Budget, which directly impact ETWD
into the ETWD's proposed 2009/10 budget.
Recommended Action at June 25, 2009 Board Meeting: Staff recommends approval of the proposed 2009/10
SOCWA Budget as submitted and incorporated into the ETWD 2009/10 Budget. Staff further recommends that upon such
approval, written notification of such action be prepared and submitted to
SOCWA.
Committee
Recommendation: The
Committee will consider placing this matter on the Finance and Insurance
Committee's recommended approval list for the regular meeting of the Board of Directors.
10. South Coast Water District Joint Regional Water Supply System (JRWSS)
Fiscal Year Budget 2009/10 (Reference Material Included)
Staff
will review and comment on the proposed Joint Regional Water Supply System
(JRWSS) fiscal year 2009/10 budget. The
JRWSS delivers water from the MWD system to numerous South County
Agencies. Capacity Ownership and the
Operation and Maintenance
(O&M)
of the JRWSS is administered in accordance with the terms and conditions of a
Joint Powers Agreement (JPA).
ETWD,
as a member agency and capacity owner in the JRWSS, is obligated to pay its
proportionate share of Capital and O&M costs as delineated in the proposed
JRWSS 2009/10 Budget. Staff has reviewed
and incorporated the elements of the JRWSS budget, which directly impact ETWD
into ETWD’s 2009/10 Budget.
Recommended Action at the June 25, 2009 Board
Meeting: Staff is recommending
approval of the
proposed 2009/10 JRWSS budget as submitted and incorporated into the ETWD 2009/10
Budget. Staff further
recommends
that upon such approval, written notification of such action be prepared and
submitted to the JRWSS.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
11. Annual Agreements Exceeding $20,000 - for Fiscal Year 2009/10 (Oral Report)
Mr. Grandy will discuss issuing Purchase Orders for goods and services that exceed $20,000. The purpose for entering into annual agreements with these vendors is to achieve the best prices for the goods and services. While the cost of individual goods or services may be modest, the cumulative effect of an annual Purchase Order exceeds the authority of staff to enter into same.
Recommended Action at the June 25, 2009 Board Meeting: Staff recommends that the Board authorize the District's General Manager and Treasurer to execute Purchase Orders with the following vendors: (1) Spectrum Landscape not to exceed $74,900, and (2) Lou Rose Services (janitorial) not to exceed $33,300.
Committee Recommendation: The Committee will consider placing this matter on the District’s Finance and Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEM
12. 2009/10 Water
Conservation and Water Supply Shortage Status Report (Oral Report)
Staff will review and
comment on the status of all activities related to implementation of the
District's Water Conservation and Water Supply Shortage Ordinance and the
officially declared Level 1 Water Supply Shortage. Implementation
elements include but are not limited to customer outreach, customer input,
import water purchase reconciliation, water sales by customer
class reconciliation and usage penalty charges imposed.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
ATTORNEY REPORT
CLOSED SESSION
At this time the Board President will call for a Closed
Session to confer with the District's Attorney pursuant to subdivision (b) of
Government Code Section 54956.9 – (Potential Litigation-one matter
unidentified).
OPEN SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral
report on the Closed Session.
The agenda material for this meeting is available to the
public at the District's Administrative Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,