I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
PLAN ADMINISTRATOR
AND
AND
7:30 a.m.
CALL TO ORDER – President Martin
PLEDGE OF ALLEGIANCE – Director Kahn
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
1. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the July 21, 2009 Engineering and Finance/Insurance Committee meeting.
Recommended Board Action at the August 27, 2009 Meeting: Approve minutes for the July 21, 2009 Engineering and Finance and Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the August 27, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
PLAN ADMINISTRATOR MEETING
At this time President Martin will call the meeting
of the Plan Administrator of the El Toro Water District’s 401(k) Retirement
Savings Plan and Trust Agreement to order.
2. Quarterly
Review of Pension Plan Performance (Reference Material Included)
Representatives from Union Bank will review and
comment on the investment performance of the District’s 401(k) Retirement Plan Investment
Report as of June 30, 2009.
CLOSE PLAN ADMINISTRATOR MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
TREASURER ACTION ITEMS
3. Financial Package -
Authorization to Approve Bills for Consideration Dated August 25, 2009 and
Receive and File Financial Statements as of July 31, 2009 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated August 25,
2009 and Financial Statements as of July 31, 2009.
Recommended Board Action at the August 27, 2009 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated August 25, 2009, and 2) receive and file the Financial Statements for the period ending July 31, 2009
and place on the Engineering and Finance/Insurance Committees approval list for the August 27, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
4. Capital Facility Fee Reserve
Reconciliation in Accordance with SB1760 (Government Code Section 66013) (Reference Material Included)
Staff will review and
comment on the 2008/09 fiscal year reconciliation of the District’s restricted
Capital Facility Fee Reserve. In
accordance with SB1760 (Government Code Section 66013), the District is
obligated to reconcile financial information regarding the nature, balances,
collections, earnings and expenditures of funds in the Capital Facilities Fee
Reserve. As such, a reconciliation
report of the 2008/09 fiscal year has been prepared.
Recommended Action at the August 27, 2009 Board Meeting: Staff recommends that
the Board of Directors receive and file the 2008/09 fiscal year Capital
Facility Fee Reserve reconciliation report.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering/FIC recommended approval
list for the regular meeting of the Board of Directors.
5. Resolution No. 09-8-1 – Adoption of
the El Toro Water District’s (ETWD) Appropriations Limit for Fiscal Year 2009/10 (Reference Material Included)
Staff will
review and comment on the District’s Appropriations Limit for the 2009/10
fiscal year, which are set forth in Resolution No. 09-8-1.
Recommended Board Action at the August 27,
2009 Board Meeting: The FIC recommends adoption of Resolution No.
09-8-1. Said Resolution adopts the District’s
Appropriations Limits for the 2009/10 fiscal year.
Committee Recommendation: The
Committee will consider placing this matter on the FIC Committee’s recommended
approval list for the regular meeting of the Board of Directors.
RESOLUTION NO. 09-8-1
RESOLUTION OF THE BOARD OF
DIRECTORS
OF THE EL TORO WATER DISTRICT
DECLARING ITS 2009/10
APPROPRIATIONS
LIMIT PURSUANT TO ARTICLE XIII
B OF THE
CONSTITUTION OF THE STATE OF
TREASURER INFORMATION ITEMS
6. Sinking Fund Reserve Report and Reconciliation
for Fiscal Year 2008/09
(Reference Material Included)
Staff will
review and comment on the Sinking Fund Reserve Report and Reconciliation for
Fiscal Year 2008/09.
7. 2009/10 Water
Conservation and Water Supply Shortage Status Report (Reference Material Included)
Staff will review and
comment on the status of all activities related to implementation of the
District's Water Conservation and Water Supply Shortage Ordinance and the
officially declared Level 1 Water Supply Shortage. Implementation
elements include but are not limited to customer outreach, customer input and
waiver requests, import water purchase reconciliation, water sales versus
budget by customer category and usage penalty charges recorded and/or imposed.
8. Tiered and Water Budget
Based Tiered Conservation Rate Structure Project (Reference Material Included)
Staff will review and
comment on the status of the Tiered and Water Budget Based Tiered Conservation
Rate Structure Project.
9. Dam Liability
Insurance Coverage (Reference Material Included)
Staff will review and comment on proposed ACWA-JPIA amendments to the 2009/2010
Dam Liability Insurance Coverage and Premium amounts.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
ENGINEERING COMMITTEE
CALL MEETING TO ORDER – Chairman Goldman
ENGINEERING ACTION ITEMS
10. Panel View Upgrade (Water Stations) (Reference Material
Included)
Staff will review and comment on the professional services proposal
received from Motoronics to replace and enhance system wide remote facility
control/operator interface panels for the District’s domestic water
system. The 2009/10 Capital Budget
allocated $75,000 for the Panel View Upgrade project.
Recommended Board Action at the
August 27, 2009 Meeting: Staff
recommends that the Board of Directors authorize the District’s General Manager
to enter into a purchase order with Motoronics in the amount of $74,801.36 to provide system wide
remote facility computerized control/operator interface panel replacements for
the District’s domestic water facilities. Staff also recommends that the Board
authorize the General Manager to fund the project costs from the District’s
Capital Reserves in accordance with the District’s adopted Capital Reserve
Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
11. 2008/09
Orange
Staff will lead a discussion with regards to the 2008/09 Orange County Grand Jury Reports and draft responses to same. In compliance with Penal Code 933, the District has been requested to respond to specific "Findings" and "Recommendations" contained in the “Paper Water – Does Orange County Have a Reliable Future?” and “Water Districts – A New Era In Public Involvement” Reports on or before September 17, 2009.
Recommended Board Action at the August 27, 2009
Board Meeting: Staff recommends that the Board authorize the
Board President to submit a formal response to the 2008/09 Grand Jury Reports
as approved by the District’s Board of Directors.
Committee Recommendation: The
Committee will consider placing this matter on the FIC Committee’s recommended
approval list for the regular meeting of the Board of Directors.
12. Resolution No. 09-8-2 Adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan for the Northline Lift Station Improvement Project and Approving and Adopting the Project
(Reference Material Included)
Staff will review and comment on the Mitigated
Negative Declaration (MND) and Mitigation Monitoring and Reporting Plan
developed for the Northline Lift Station Improvement Project. The MND, developed in compliance with the
California Environmental Quality Act, concludes that the Project will not have
significant impacts on the environment after mitigation.
Recommended Board Action at the
August 27, 2009 Meeting: Staff
recommends that the Board of Directors adopt Resolution No. 09-8-2 Adopting the
Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan for
the Northline Lift Station Improvement Project and Approving and Adopting the
Project.
RESOLUTION
NO. 09-8-2
RESOLUTION
OF THE BOARD OF DIRECTORS
OF THE EL TORO WATER DISTRICT
ADOPTING
A MITIGATED NEGATIVE DECLARATION
AND
MITIGATION MONITORING AND REPORTING PLAN
AND
APPROVING THE NORTHLINE LIFT STATION IMPROVEMENT PROJECT
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
13. El Toro Water District Capital Project
Status Report
(Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
14. Engineering Items Discussed at Various
Conferences and Meetings (Oral Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
The agenda material for this meeting is available to the public at
the District's Administrative Office, which is located at
Request for Disability-Related Modifications or
Accommodations
If you require any disability-related accommodation,
including auxiliary aids or services, in order to participate in this public
meeting, please telephone the District's Recording Secretary,