I
hereby certify that the following agenda
was
posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Werner
ORAL COMMUNICATION – PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes
The Engineering and FIC Committee will consider approving minutes for the August 25, 2009 Engineering and Finance/Insurance Committee.
Recommended Board Action at the September 24, 2009 Meeting:
Approve minutes for the August 25, 2009 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the September 24, 2009 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering
and Finance/Insurance Committee's recommended approval list for the regular
meeting of the Board of Directors.
ENGINEERING ACTION ITEMS
2. Replacement Mower (Reference Material Included)
Staff will review and comment on the competitive bids solicited and
received for the purchase of a new replacement mower. The mower, used by
the ETWD Pump Stations Department in the course of maintaining multiple
District water and sewer facilities, will replace an existing 19 year old
unit. The 2009/10 Capital Budget allocated $22,000 for this equipment.
Recommended Board Action at the September 24, 2009 Meeting: Staff recommends that the Board of Directors authorize the District’s
General Manager to enter into a purchase order with the lowest responsive
bidder, Powerland Equipment, in the amount of $22,565.63 for the purchase of a Massey
Ferguson Tractor and Vrismo Flail Mower. Staff also recommends that the
Board authorize the General Manager to fund the project costs from the
District’s Capital Reserves in accordance with the District’s adopted Capital
Reserve Policy.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
3. El Toro Water District Capital
Project Status Report (Reference Material Included)
Mr.
Cafferty will review and comment on the El Toro Water District Capital Project
Status Report.
4. Engineering Items Discussed at
Various Conferences and Meetings (Oral
Report)
The
Committee will discuss any pertinent Engineering items discussed at
Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL
MEETING TO ORDER –
Chairman Martin
INSURANCE ACTION ITEM
5.
JPIA Dam Insurance Coverage (Reference Material
Included)
Staff and General Counsel will review and comment on the notification by
JPIA that the District's current Dam liability insurance coverage for the El
Toro Reservoir Dam and the Rossmoor Dam will be reduced from $20 million to $10
million dollars. The annual premium for the reduced coverage is $15,581
which commences October 1, 2009 and runs through October 1, 2010. JPIA is
currently seeking excess coverage through other brokers which, if attainable
and desired by the District, will come at a significantly higher premium
cost. In the meantime, staff is requesting authorization from the Board
of Directors to renew our coverage with JPIA for the reduced amount of $10
million at an annual premium cost of $15,581.
Recommended Board Action at the September 24, 2009 Meeting:
Staff recommends that the Board of Directors authorize the District’s
General Manager to renew the District’s Dam Liability insurance coverage for
the El Toro Reservoir Dam and the Rossmoor Dam with JPIA in the amount of $10
million dollars at an annual premium cost of $15,581.
Committee Recommendation: The Committee
will consider placing this item on the Engineering and Finance/Insurance
Committee approval list for the regular meeting of the Board of Directors.
FINANCE ACTION ITEMS
6. Financial Package -
Authorization to Approve Bills for Consideration Dated September 22, 2009 and
Receive and File Financial Statements as of August 31, 2009 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated September 22, 2009 and Financial Statements as of August 31, 2009.
Recommended Board Action at the September 24, 2009 Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated September 22, 2009, and 2) receive and file the Financial Statements for the period ending August 31, 2009 and place on the Engineering and Finance/Insurance Committees approval list for the September 24, 2009 meeting of the Board of Directors.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
7. El Toro Water District Investment
Policy Statement 1985-3 (IV) Pursuant to Policy Statement (Reference Material Included)
Mr. Grandy
will review, comment and update the Board on the District's Investment Policy
Statement 1985-3 (IV) revised by the Board September 2008. The enclosed
Investment Policy Statement is in accordance with State Code. The
enclosed policy allows the District flexibility in investment choices while
maintaining overall safety, liquidity and producing a reasonable yield.
Staff does not recommend any changes to the policy at this time.
Recommended
Board Action at the September 24, 2009 Meeting: Staff recommends no modifications to the
El Toro Water District Investment Policy Statement 1985-3 (IV) as presented.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
8. Water Budget Based
Tiered Rate Structure Implementation (Reference Material
Included)
Staff will review and
comment on professional services proposals received to assist the District
evaluate, develop and implement a Water Budget Based Tiered Rate
Structure. Subject to public review and input, the proposed rate
structure would take effect July 1, 2010. The 2009/10 budget for this
project is $50,000.
Recommended Board
Action at the September 24, 2009 Meeting:
Staff recommends that
the Board of Directors authorize the General Manager to enter into a
professional services contract with Raftelis Financial Consultants, Inc. in the
not to exceed amount of $111,288.00 to assist the District evaluate, develop
and implement a Water Budget Based Tiered Rate Structure.
Committee
Recommendation: The Committee will
consider placing this matter on the Engineering and Finance/Insurance
Committee's recommended approval list for the regular meeting of the Board of
Directors.
TREASURER INFORMATION ITEMS
9. 2009/10 Water
Conservation and Water Supply Shortage Status Report (Reference Material Included)
Staff will review and
comment on the status of all activities related to implementation of the
District's Water Conservation and Water Supply Shortage Ordinance and the
officially declared Level 1 Water Supply Shortage. Implementation
elements include but are not limited to customer outreach, customer input and
waiver requests, import water purchase reconciliation, water sales versus
budget by customer category and usage penalty charges recorded and/or imposed.
10. Tiered and Water Budget
Based Tiered Conservation Rate Structure Project (Oral Report)
Staff will review and
comment on the status of the Tiered and Water Budget Based Tiered Conservation
Rate Structure Project.
CLOSE FINANCE AND
INSURANCE COMMITTEE MEETING
The agenda material for
this meeting is available to the public at the District's Administrative
Office, which is located at
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,