I hereby certify that the following agenda
was posted at least 72 hours prior to the time
of the meeting so noticed below at 24251 Los
Alisos Boulevard, Lake Forest, California.
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – Director Dudley
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ENGINEERING COMMITTEE
1. Approval of Minutes (Minutes Included)
The Engineering and FIC Committee will consider approving minutes for the February 23, 2010 Engineering and Finance/Insurance Committee meeting.
Recommended Action at the March 25, 2010 Board Meeting: Approve minutes for the February 23, 2010 Engineering and Finance and Insurance
Committee meeting, and place on the Engineering, Finance/Insurance approval list for the March 25, 2010 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
2. R-4 Reservoir Exterior Re-Coating (Reference Material Included)
Recommended Action at the March 25, 2010 Board Meeting:
Staff recommends that the Board of Directors authorize the District’s General Manager to enter into a construction contract with A-A1 Services in the amount of $38,013 for the construction of the R-4 Reservoir Re-Coating Project. Staff further recommends that the Board of Directors authorize the District’s General Manager to enter into a consulting contract with RBF Consulting in the amount of $10,040 for Project inspection services. Staff also recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
3. WRP Blower Intake Modifications Project (Reference Material Included)
Staff will review and comment on bids received for the WRP Blower Intake Modifications Project. The project scope of work includes construction of new intake air piping for the existing blowers as well as relocation of the existing air inlet filters outside the building. Funds for the WRP Plant Air Turbo Blower project have been reallocated to this project. The Capital Budget allocated to this project is therefore $80,000.
Recommended Action at the March 25, 2010 Board Meeting:
Staff recommends that the Board of Directors authorize the District’s General Manager to enter into a construction contract with Watson Mechanical in the amount of $93,700 for the construction of the WRP Blower Intake Modifications Project. Staff further recommends that the Board of Directors authorize the District’s General Manager to enter into a consulting contract with Carollo Engineers in the amount of $5,000 for Project inspection and construction support services. Staff also recommends that the Board authorize the General Manager to fund the project costs from the District’s Capital Reserves in accordance with the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
4. Northline Lift Station Improvement Project Property Acquisition
(Reference Material Included)
Staff will review and comment on the Sales Agreement between ETWD and the Golden Rain Foundation for the purchase of property from GRF to accommodate the Northline Lift Station Improvement Project. The Sales Agreement defines the terms and conditions associated with the purchase of a 40’ x 40’ parcel of existing golf course property as well as terms and conditions associated with a temporary construction easement to facilitate construction of the project.
Recommended Action at the March 25, 2010 Board Meeting: Staff recommends that the Board of Directors authorize the General Manager to execute the “Agreement” between ETWD and GRF for the Northline Lift Station Improvement Project land acquisition. Staff further recommends that the Board of Directors authorize the General Manager to execute any corollary documents necessary to complete the transfer of title of the property.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
5. El Toro Water District Capital Project Status Report
(Reference Material Included)
Mr. Cafferty will review and comment on the El Toro Water District Capital Project Status Report.
6. Engineering Items Discussed at Various Conferences and Meetings
The Committee will discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
FINANCE/INSURANCE COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
7. Financial Package - Authorization to Approve Bills for Consideration dated March 23, 2010 and Receive and File Financial Statements as of February 28, 2010 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated March 23, 2010 and Receive and File Financial Statements as of February 28, 2010.
Recommended Action at the March 25, 2010 Board Meeting: Staff recommends that the Board: 1) Approve, ratify and confirm payment of those bills as set forth in the schedule of Bills for Consideration dated March 23, 2010, and 2) receive and file the Financial Statements for the period ending February 28, 2010 and place on the Engineering, Finance/Insurance approval list for the March 25, 2010 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
8. Lake Forest Chamber of Commerce Membership
(Reference material included)
Staff will comment on the newly formed Lake Forest Chamber of Commerce along with the pros and cons of becoming a Charter Premier member of same. The annual membership dues are calculated to be $1200.00, which is within the existing budget.
Recommended Action at the March 25, 2010 Board Meeting: Staff recommends that the Board of Directors consider authorizing the District to become a Charter Premier member of the newly formed Lake Forest Chamber of Commerce.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance approval list for the regular meeting of the Board of Directors.
9. California Asset Management Trust (CAMP) Notice of Solicitation of Written Consent of Participants of CAMP (Reference Material Included)
Staff will review and comment on the Notice of solicitation of Written Consent of Participants to approve as Trustees for the California Asset Management Trust.
Recommended Action at the March 25, 2010 Board Meeting: Staff is recommending that the Board consider approving the appointment by the Trust’s Board of Trustees of the seven Trustees for the ensuing year.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
10. 2009/10 Water Conservation and Water Supply Shortage Status Report
(Reference Material Included)
Staff will review and comment on the status of all activities related to administration of the District's Water Conservation and Water Supply Shortage Ordinance and the officially declared Level 1 Water Supply Shortage. Administration elements include but are not limited to:
1) Water sales versus budget by customer category and usage penalty charges and credits with end of year forecast
2) Import water purchase reconciliation (ETWD actual to budget) with end of year forecast
3) Customer waiver requests and allocation program customer input/recommendations
4) Tentative customer communication plan and amendments to the District's allocation/penalty program to accommodate transition to the proposed Water Budget Based Tiered Conservation Rate Structure, effective July 1, 2010
11. El Toro Water District 2010/11 Budget/Rate Structure Status Report (Reference Material Included)
Staff will review and comment on the status of the 2010/11 Budget/Rate Structure.
12. Laguna Woods Historical Society Celebrates ETWD’s 50th Anniversary (Reference Material Included)
Staff will provide a status report on the Historical Society’s acknowledgement of the District’s 50 years of service to South Orange County. The event is scheduled for May 2, 2010.
CLOSE FINANCE AND INSURANCE COMMITTEE MEETING
The agenda material for this meeting is available to the public at the District's Administrative Office, which is located at 24251 Los Alisos Blvd., Lake Forest, Ca. 92630. If any additional material related to an open session agenda item is distributed to all or a majority of the board of directors after this agenda is posted, such material will be made available for immediate public inspection at the same location.
Request for Disability-Related Modifications or Accommodations
If you require any disability-related accommodation, including auxiliary aids or services, in order to participate in this public meeting, please telephone the District's Recording Secretary, Polly Welsch at (949) 837-7050, extension 225 at least forty-eight (48) hours prior to said meeting. If you prefer, your request may be submitted in writing to El Toro Water District, P.O. Box 4000, Laguna Hills, California 92654, Attention: Polly Welsch.