I
hereby certify that the following agenda
was posted at least 72 hours prior
to the time
of the
meeting so noticed below at 24251 Los
Robert R. Hill, Assistant Secretary of the
El Toro Water District and the Board of
Directors thereof
AGENDA
AND
7:30 a.m.
CALL TO ORDER – Chairman Goldman
PLEDGE OF ALLEGIANCE – President Martin
ORAL COMMUNICATION/PUBLIC COMMENT
Members of the public may address the Committee at this time or they may reserve this opportunity with regard to an item on the agenda, until said item is discussed by the Committee. Comments on other items will be heard at the time set aside for “COMMENTS REGARDING NON-AGENDA ITEMS.” The public will identify themselves when called on and limit their comments to three minutes.
ITEMS RECEIVED TOO LATE TO BE AGENDIZED
Determine
need and take action to agendize items(s) which arose
subsequent to the posting of the Agenda. (ROLL CALL VOTE: Adoption of this
recommendation requires a two-thirds vote of the Board members present, or, if
less than two-thirds of the Board members are present, a unanimous vote of
those members present.)
FINANCE/INSURANCE
COMMITTEE MEETING
CALL MEETING TO ORDER – Chairman Martin
1. Approval of Minutes (Minutes included)
The Engineering and FIC Committee will consider approving minutes for the December 20, 2011 Engineering and Finance/Insurance Committee meeting.
Recommended Action at the January 26, 2012 Board Meeting: Approve minutes for the December 20, 2011 Engineering and Finance/Insurance Committee meeting and place on the Engineering and Finance/Insurance Committee’s approval list for the January 26, 2012 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this item on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
2. ETWD
Water and Wastewater Capital Facilities Fee Adjustment (Reference
Material Included)
Staff and Raftelis Financial Consultants
will review and comment on a draft Water and Wastewater Capital Facilities Fee
(CFF) Report which updates the existing Wastewater CFF and provides a basis for
a new Water CFF.
INSURANCE
UPDATE REPORT
3. Quarterly Insurance Update Report (Reference Material Included)
Staff will review and comment on the Quarterly Insurance Report for the period October 1, 2011 through December 31, 2011.
TREASURER ACTION ITEMS
4. Financial Package -
Authorization to Approve Bills for Consideration dated January 24, 2012 and
Receive and File Financial Statements as of December 31, 2011 (Reference Material Included)
Staff will review and comment on the Bills for Consideration dated January 24, 2012 and Financial Statements as of December 31, 2011.
Recommended
Action at the January 26, 2012 Board Meeting: Staff recommends that the
Board: 1) Approve, ratify and confirm payment of those bills as set forth in
the schedule of Bills for Consideration dated January 24, 2012, and 2) receive
and file the Financial Statements for the period ending December 31, 2011 and place on the
Engineering and Finance/Insurance Committees approval list for the January 26,
2012 meeting of the Board of Directors.
Committee
Recommendation: The Committee
will consider placing this matter on the Engineering and Finance/Insurance
Committee’s recommended approval list for the regular meeting of the Board of
Directors.
5. Independent Audit Engagement Letters (Reference Material Included)
Staff will review and comment on Audit Engagement Letters received from White Nelson Diehl Evans LLP to provide agreed upon Audit services for quarters ended September 30, 2011, December 31, 2011, March 31, 2012 and year ending June 30, 2012 for a not-to-exceed amount of $29,000.
Recommended Action at the January 26, 2012 Board Meeting: Staff recommends that the Board authorize the General Manager to execute the White Nelson Diehl Evans LLP Auditor Engagement Letters to provide agreed upon Audit services for quarters ended September 30, 2011, December 31, 2011, March 31, 2012 and year ending June 30, 2012 for a not-to-exceed amount of $29,000. Further, Staff recommends that this matter be placed on the Engineering and Finance/Insurance Committee’s approval list for the January 26, 2012 meeting of the Board of Directors.
Committee Recommendation: The Committee will consider placing this matter on the Engineering and Finance/Insurance Committee’s recommended approval list for the regular meeting of the Board of Directors.
TREASURER INFORMATION ITEMS
6. Water Budget Based
Tiered Conservation Rate Structure & Usage Activity Report (Reference Material Included)
Staff will review and
comment on the status of the Water Budget Based Tiered Conservation Rate
Structure and Water Usage activity for the 2011/12 fiscal year.
CLOSE FINANCE AND INSURANCE COMMITTEE
MEETING
ENGINEERING COMMITTEE
ENGINEERING ACTION ITEMS
7. Canada Channel Sewer Pipeline Crossing Repair Project (Reference Material Included)
Staff will review and comment on the engineering services necessary for the Canada Channel Sewer Pipeline Crossing Repair Project. The proposed project will provide protection for an existing sewer pipeline that crosses the Canada Channel adjacent to the Mill Creek Drive bridge. The existing facility is exposed and vulnerable to failure.
Recommended Action at
the January 26, 2012 Board Meeting: Staff recommends that the Board of Directors
authorize the District’s General Manager to enter into a contract with RBF
Consulting in the amount of $39,448 for the engineering design of the Canada
Channel Sewer Pipeline Crossing Repair Project.
Staff also recommends that the Board authorize the General Manager to
fund the project costs from the District’s Capital Reserves in accordance with
the District’s adopted Capital Reserve Policy.
Committee Recommendation: The Committee will consider placing this item
on the Engineering and Finance/Insurance Committee approval list for the regular meeting of the Board of Directors.
8. El Toro Water
District Capital Project Status Report (Reference
Material Included)
Mr. Cafferty will review
and comment on the El Toro Water District Capital Project Status Report.
9. Engineering Items Discussed at
Various Conferences and Meetings (Oral Report)
The Committee will
discuss any pertinent Engineering items discussed at Conferences.
COMMENTS REGARDING NON-AGENDA ENGINEERING COMMITTEE ITEMS
CLOSE ENGINEERING COMMITTEE MEETING
CLOSED SESSION
At this time the Board will go into a Closed Session
pursuant to Government Code Section 54957 (b) (1) for the purpose
of reviewing the performance of the District's General
Manager for the calendar year 2011.
OPEN/REGULAR SESSION
REPORT ON CLOSED SESSION (General Counsel)
Mr. Granito will provide an oral report on today's
Closed Session.
10. General
Manager Compensation
Board Action: The Board will discuss
and consider granting the District's General Manager a lump sum superior
performance award as the Board may deem appropriate.
The agenda material for this meeting is
available to the public at the District's Administrative Office, which is
located at 24251 Los Alisos Blvd., Lake Forest, Ca.
92630. If any additional material related to an open session agenda item
is distributed to all or a majority of the board of directors after this agenda
is posted, such material will be made available for immediate public inspection
at the same location.
Request
for Disability-Related Modifications or Accommodations
If
you require any disability-related accommodation, including auxiliary aids or
services, in order to participate in this public meeting, please telephone the
District's Recording Secretary,